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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
September 19, 2016 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, September 19, 2016 at 6:00 p.m. Attendees: Pat Freck, Gary Grant, Mike Stamets, Mike Aker, Brandon Seifert, and Clerk Treasurer Cathy Mittendorf. Also present: Attorney David Hawk, Superintendent Don Papai, and Derek Frederickson from Engineering Resources.

Pat Freck called the meeting to order with the pledge of allegiance.


Mike Stamets made a motion to approve September 6, 2016 meeting minutes, Brandon Seifert seconded. Pat Freck-yes, Gary Grant-abstain, Mike Stamets-yes, Mike Aker-yes, Brandon Seifert-yes. Motion carried.

Gary Grant made a motion to approve general claims in the amount of $85,050.48, Mike Stamets seconded. All in favor.

Gary Grant made a motion to Approve Ordinance No. 16-009, Mike Aker seconded. All in favor.

Gary Grant made a motion to Introduce Ordinance No. 16-010, Mike Stamets seconded. All in favor.

Gary Grant made a motion to Consider Ordinance No. 16-010, Mike Aker seconded. All in favor.

Gary Grant made a motion to adopt Ordinance No. 16-010, Mike Stamets seconded. All in favor.

Gary Grant made a motion to approve to approve J's Roofing & Siding LLC estimate in the amount of $2318 with the stipulation Clerk finds available funding. Mike Aker seconded. All in favor.


Kent Castleman, director of Fort Wayne Trails, gave an update on trails and grants available. Huntertown has shown interest with growth. The Pufferbelly Corridor is part of Indiana State Commisionary trail which will eventually extend from Wabash State Park in Bluffton to Pokagan State Park in Angola. Goals for the next year are to get as far North as possible. Grants available soon will see a construction date of 2020 or 2021.

Retha Hicks, Consultant
   Retha attended the Council meeting to explain 2017 Budget. Form # 1 was presented listing every appropriation for every fund.
   Form 4B is a budget estimate financial statement. The State goes through an 18 month cycle. You must prove your financial support for 18 months, the last 6 months of 2016, and then all of 2017.
   The fund report is a cash balance. If you have budget left, but no cash, you cannot spend. If you have no budget left, but have cash, you cannot spend. You would need to do an additional appropriation. You are governed by both.

Cathy Mittendorf presented Council with Ordinance No. 2016-009. This ordinance is for additional appropriations for fiscal year 2016. It has been determined that it is now necessary to appropriate more money than was originally appropriated in the annual budget.

Pat Freck recessed the meeting and opened up a Public Hearing for the additional appropriation of $250,000 for payment of Ferguson Drain.

The Public hearing was closed and Council Meeting was reconvened.

Don Papai would like to raise the cost of utility employees mowing tall grass. Currently owners are charged $75. Don would like to see this increased to $125. David Hawk will review the ordinance and report back to the council.

Ordinance No. 16-010 was adopted. This ordinance is to repeal chapter 90: animals in the Huntertown Code of Ordinance. David Hawk recommended we eliminate our code of ordinance so that we can merge with the county ordinance.

Pat Freck has received some comments from residents who are upset with the traffic that gets backed up on old Lima and Gump Road when parents are picking up their children after school. Discussion revealed that the school has added a second lane for pickup which should help reduce traffic backups.


Pat Freck would like to congratulate Don Papai and Darren Dafforn on completion of WWTP operators and certified WWTP operator 3.

Council received a letter from Advance disposal wishing to bid on our trash collection. Clerk will send certified letter to Republic Services letting them know we will be taking bids.

Don Papai
   1) Don is getting a bare bones estimate to see what it will take to get the street sweeper back on the road.
   2) Hydrant flushing started September 19 and will continue through October 25.
   3) The Hathaway barn is in need of a new roof. Current shingles are approximately 20 years old. J'S Roofing and Siding LLC has offered an estimate for a 40 year shingle for $2318.

John Nelson, DLZ
   DLZ is the design and construction for the Carroll Road project. Therefore, they are the eyes and ears for Huntertown. Construction costs were estimated at around 2.01 million. When the built contingency is stripped away, construction costs are expected to be 1.9 million. John presented council with a contract for Carroll Road inspections. Dave Hawk will review.

Derek Frederickson
   Derek gave an update on the exploratory committee on trail and street projects available. The first meeting was held on September 12. Next meeting will be September 28. The purpose of these meetings is to see what funds might be available for these projects. Dan Avery from NIRCC will be at next Council meeting to speak and answer questions.


Steven Rubin, 13358 Talons Reach Blvd.
   He spent $2200 on 3 trees to be planted in his yard. He called and had his utilities marked. Huntertown utility employees asked him to move the tree since it was too close to an manhole cover.

Dave Smith, 2729 Hunter Street
   He is frustrated and ready to hire an attorney as his yard is flooding with these rains and nobody is willing to fix this problem.

Gary Grant made a motion to adjourn, Brandon Seifert seconded.

Attest:_____________________________   __________________________________
          Cathy Mittendorf, Clerk Treasurer         Patricia M. Freck, President