Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
September 19, 2016 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, September 19, 2016 at 6:00 p.m. Attendees: Pat Freck, Gary Grant, Mike
Stamets, Mike Aker, Brandon Seifert, and Clerk Treasurer Cathy Mittendorf. Also
present: Attorney David Hawk, Superintendent Don Papai, and Derek Frederickson
from Engineering Resources.
Pat Freck called the meeting to order with
the pledge of allegiance.
Mike Stamets made a
motion to approve September 6, 2016 meeting minutes, Brandon Seifert seconded.
Pat Freck-yes, Gary Grant-abstain, Mike Stamets-yes, Mike Aker-yes, Brandon
Seifert-yes. Motion carried.
Gary Grant made a motion to approve general
claims in the amount of $85,050.48, Mike Stamets seconded. All in favor.
Gary Grant made a motion to Approve Ordinance No. 16-009, Mike Aker seconded.
All in favor.
Gary Grant made a motion to Introduce Ordinance No. 16-010,
Mike Stamets seconded. All in favor.
Gary Grant made a motion to Consider
Ordinance No. 16-010, Mike Aker seconded. All in favor.
Gary Grant made a
motion to adopt Ordinance No. 16-010, Mike Stamets seconded. All in favor.
Gary Grant made a motion to approve to approve J's Roofing & Siding LLC
estimate in the amount of $2318 with the stipulation Clerk finds available
funding. Mike Aker seconded. All in favor.
Castleman, director of Fort Wayne Trails, gave an update on trails and grants
available. Huntertown has shown interest with growth. The Pufferbelly Corridor
is part of Indiana State Commisionary trail which will eventually extend from
Wabash State Park in Bluffton to Pokagan State Park in Angola. Goals for the
next year are to get as far North as possible. Grants available soon will see a
construction date of 2020 or 2021.
Retha Hicks, Consultant
Retha attended the Council meeting to explain 2017 Budget. Form # 1 was
presented listing every appropriation for every fund.
Form 4B is a budget estimate financial statement. The State goes through
an 18 month cycle. You must prove your financial support for 18 months, the
last 6 months of 2016, and then all of 2017.
The fund report is a cash
balance. If you have budget left, but no cash, you cannot spend. If you have
no budget left, but have cash, you cannot spend. You would need to do an
additional appropriation. You are governed by both.
presented Council with Ordinance No. 2016-009. This ordinance is for
additional appropriations for fiscal year 2016. It has been determined that
it is now necessary to appropriate more money than was originally
appropriated in the annual budget.
Pat Freck recessed the meeting and
opened up a Public Hearing for the additional appropriation of $250,000 for
payment of Ferguson Drain.
The Public hearing was closed and Council
Meeting was reconvened.
Don Papai would like to raise the cost of
utility employees mowing tall grass. Currently owners are charged $75. Don
would like to see this increased to $125. David Hawk will review the
ordinance and report back to the council.
Ordinance No. 16-010 was
adopted. This ordinance is to repeal chapter 90: animals in the Huntertown
Code of Ordinance. David Hawk recommended we eliminate our code of ordinance
so that we can merge with the county ordinance.
Pat Freck has
received some comments from residents who are upset with the traffic that
gets backed up on old Lima and Gump Road when parents are picking up their
children after school. Discussion revealed that the school has added a
second lane for pickup which should help reduce traffic backups.
Pat Freck would like to
congratulate Don Papai and Darren Dafforn on completion of WWTP operators
and certified WWTP operator 3.
Council received a letter from Advance
disposal wishing to bid on our trash collection. Clerk will send certified
letter to Republic Services letting them know we will be taking bids.
1) Don is getting a bare bones estimate to see
what it will take to get the street sweeper back on the road.
2) Hydrant flushing started September 19 and will continue through October
3) The Hathaway barn is in need of a new roof. Current
shingles are approximately 20 years old. J'S Roofing and Siding LLC has
offered an estimate for a 40 year shingle for $2318.
John Nelson, DLZ
DLZ is the design and construction for the Carroll Road project. Therefore,
they are the eyes and ears for Huntertown. Construction costs were estimated
at around 2.01 million. When the built contingency is stripped away,
construction costs are expected to be 1.9 million. John presented council
with a contract for Carroll Road inspections. Dave Hawk will review.
Derek gave an update on the exploratory
committee on trail and street projects available. The first meeting was held
on September 12. Next meeting will be September 28. The purpose of these
meetings is to see what funds might be available for these projects. Dan
Avery from NIRCC will be at next Council meeting to speak and answer
Steven Rubin, 13358 Talons Reach Blvd.
He spent $2200 on 3 trees to be
planted in his yard. He called and had his utilities marked. Huntertown
utility employees asked him to move the tree since it was too close to an
Dave Smith, 2729 Hunter Street
He is frustrated and
ready to hire an attorney as his yard is flooding with these rains and
nobody is willing to fix this problem.
Gary Grant made a motion to
adjourn, Brandon Seifert seconded.
Cathy Mittendorf, Clerk Treasurer Patricia M. Freck,