Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
April 3, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, April 3, 2017 at 6:15 p.m. In attendance were: council members Patricia Freck, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Utility Foreman Gabe Brindle; Huntertown Resource Officer Brandon Reichert; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were eleven 11) guests and one (1) reporter. Absent were: Town Council President Mike Aker and Councilman Gary Grant.

Patricia Freck called the meeting to order with the Pledge of Allegiance.

COUNCIL ACTIONS

Mike Stamets made a motion to approve the minutes from the March 20, 2017 meeting. Brandon Seifert seconded. Motion passed, 3-0.

Brandon Seifert made a motion to approve the general claims dated April 3, 2017. Mike Stamets seconded. Motion passed, 3-0.

Mike Stamets made a motion to approve an application from the Allen County Highway Department for the installation of a guardrail and signage on Stonecrop Road, near the intersection of a private drive. Brandon Seifert seconded. Motion passed, 3-0.

Brandon Seifert made a motion a approve Resolution 17-007, a signatory resolution allowing Utility Service Board member Jim Fortman to serve as official signature for the SRF loan process. Mike Stamets seconded. Motion passed, 3-0.

NEW BUSINESS

Derek Frederickson with Engineering Resources Inc. asked the council to approve an application from the Allen County Highway Department for the installation of a guardrail and signage on Stonecrop Road, near the intersection of a private drive. Mike Stamets made the motion and Brandon Seifert seconded. After no further discussion, the motion passed, 3-0.

Town Attorney Dave Hawk asked the council to approved Huntertown Resolution 17-007, a signatory resolution allowing Utility Service Board member Jim Fortman to serve as official signature for the SRF loan process. Brandon Seifert made the motion and Mike Stamets seconded. After no further discussion, the motion passed, 3-0.

Patricia Freck reported the Utility Service Board President Louie Zimmer would be resigning from his position on April 30, 2017 and that the council was seeking resumes from interested candidates by April 17, 2017. Council would like to have the appointment in place by the May 1, 2017 meeting. Dave Hawk said that Zimmer’s seat on the board is a town council appointment and must be subject to a vote of the entire Town Council.

OLD BUSINESS

NONE

BUSINESS SPOTLIGHT

NONE

COUNCIL REPORTS

Mike Stamets provided council members with an updated harassment and anti-bullying policy for review. Stamets said the new policies would be included in the town’s standards and procedures manual as well as the personnel manual, when approved. No action was taken.

Mike Stamets reported that the town’s Title VI documents are being finalized.

REPORTS

Huntertown Resource Officer Brandon Reichert noted that with an increase in patrol on Gump Road he is noticing fewer issues with the public following the detour. The road remains a one-way eastbound road for the duration of the reconstruction project.

Clerk-treasurer Ryan Schwab had no report.

Utility Forman Gabe Brindle reported that while Northwest Allen County Schools is on spring break over the week of April 3-7, the focus of the Gump Road reconstruction project would involve the area near Cedar Canyon Elementary School.

Brindle reported that numerous complaints have been made by residents along Gump Road who didn’t have their trash picked up on Tuesday, May 30, because of the one-way nature of the road during construction. Brindle reminded residents to put their trash bins on the south side of the street for pick-up.

Brindle reported that the Carroll Road reconstruction project is scheduled to begin at the end of May, noting that the intersection of Carroll Road and Bethel Road will be closed with limited access.

Derek Frederickson with Engineering Resources Inc. reported that the town has approached residents at Halldale Drive about septic relief. Frederickson is meeting with the County Health Department to discuss options.

Frederickson reported that the preliminary design for the Lima Road improvement project is complete. The project is within the original budget but noted that a previous discussion with the council covered the potential for extending the scope of the project further north to Shoaff Road, which is outside the corporate limits of the town. Frederickson provided the council with a cost estimate to extend the project to Shoaff Road.

Frederickson reported that the as of the end of March, $22,761 of the not to exceed amount of $25,000 for on-call engineering services remains.

Dave Hawk of Hawk Haynie Kammeyer & Smith informed the council that because of the engineering costs associated with the increase in new development in the area, the town has only $9,959 of the not to exceed amount of $25,000 for engineering services remaining for 2017. He suggested that the council consider amending its water and sewer ordinances to have developers absorb the engineering costs. No action was taken.

PUBLIC COMMENTS

NONE

Brandon Seifert made a motion to adjourn. Mike Stamets seconded. All in favor.

Next Council meeting of the Huntertown Town Council is Monday, April 17, 2017 at 6:00 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer