Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
April 3, 2017 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, April 3, 2017 at 6:15 p.m. In attendance were: council members Patricia
Freck, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan
Schwab; Utility Foreman Gabe Brindle; Huntertown Resource Officer Brandon
Reichert; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of
Hawk Haynie Kammeyer & Smith. Also in attendance were eleven 11) guests and one
(1) reporter. Absent were: Town Council President Mike Aker and Councilman Gary
Patricia Freck called the meeting to order with the Pledge of
Mike Stamets made a
motion to approve the minutes from the March 20, 2017 meeting. Brandon Seifert
seconded. Motion passed, 3-0.
Brandon Seifert made a motion to approve
the general claims dated April 3, 2017. Mike Stamets seconded. Motion passed,
Mike Stamets made a motion to approve an application from the Allen
County Highway Department for the installation of a guardrail and signage on
Stonecrop Road, near the intersection of a private drive. Brandon Seifert
seconded. Motion passed, 3-0.
Brandon Seifert made a motion a approve
Resolution 17-007, a signatory resolution allowing Utility Service Board member
Jim Fortman to serve as official signature for the SRF loan process. Mike
Stamets seconded. Motion passed, 3-0.
Derek Frederickson with Engineering Resources Inc. asked the council to
approve an application from the Allen County Highway Department for the
installation of a guardrail and signage on Stonecrop Road, near the intersection
of a private drive. Mike Stamets made the motion and Brandon Seifert seconded.
After no further discussion, the motion passed, 3-0.
Town Attorney Dave
Hawk asked the council to approved Huntertown Resolution 17-007, a signatory
resolution allowing Utility Service Board member Jim Fortman to serve as
official signature for the SRF loan process. Brandon Seifert made the motion and
Mike Stamets seconded. After no further discussion, the motion passed, 3-0.
Patricia Freck reported the Utility Service Board President Louie Zimmer
would be resigning from his position on April 30, 2017 and that the council was
seeking resumes from interested candidates by April 17, 2017. Council would like
to have the appointment in place by the May 1, 2017 meeting. Dave Hawk said that
Zimmer’s seat on the board is a town council appointment and must be subject to
a vote of the entire Town Council.
Mike Stamets provided council members with an
updated harassment and anti-bullying policy for review. Stamets said the new
policies would be included in the town’s standards and procedures manual as well
as the personnel manual, when approved. No action was taken.
Stamets reported that the town’s Title VI documents are being finalized.
Huntertown Resource Officer Brandon Reichert
noted that with an increase in patrol on Gump Road he is noticing fewer issues
with the public following the detour. The road remains a one-way eastbound road
for the duration of the reconstruction project.
Schwab had no report.
Utility Forman Gabe Brindle reported that while
Northwest Allen County Schools is on spring break over the week of April 3-7,
the focus of the Gump Road reconstruction project would involve the area near
Cedar Canyon Elementary School.
Brindle reported that numerous
complaints have been made by residents along Gump Road who didn’t have their
trash picked up on Tuesday, May 30, because of the one-way nature of the road
during construction. Brindle reminded residents to put their trash bins on the
south side of the street for pick-up.
Brindle reported that the Carroll
Road reconstruction project is scheduled to begin at the end of May, noting that
the intersection of Carroll Road and Bethel Road will be closed with limited
Derek Frederickson with Engineering Resources Inc. reported that
the town has approached residents at Halldale Drive about septic relief.
Frederickson is meeting with the County Health Department to discuss options.
Frederickson reported that the preliminary design for the Lima Road
improvement project is complete. The project is within the original budget but
noted that a previous discussion with the council covered the potential for
extending the scope of the project further north to Shoaff Road, which is
outside the corporate limits of the town. Frederickson provided the council with
a cost estimate to extend the project to Shoaff Road.
reported that the as of the end of March, $22,761 of the not to exceed amount of
$25,000 for on-call engineering services remains.
Dave Hawk of Hawk
Haynie Kammeyer & Smith informed the council that because of the engineering
costs associated with the increase in new development in the area, the town has
only $9,959 of the not to exceed amount of $25,000 for engineering services
remaining for 2017. He suggested that the council consider amending its water
and sewer ordinances to have developers absorb the engineering costs. No action
Seifert made a motion to adjourn. Mike Stamets seconded. All in favor.
Next Council meeting of the Huntertown Town Council is Monday, April 17, 2017 at
President Clerk Treasurer