Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
May 1, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, May 1, 2017 at 6:10 p.m. In attendance were: Council President Mike Aker and council members Patricia Freck, Gary Grant, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Superintendent of Utilities Don Papai; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were ten (10) members of the public, and one (1) reporter. Absent was Huntertown Resource Officer Brandon Reichart.

Mike Aker called the meeting to order with the Pledge of Allegiance.

COUNCIL ACTIONS

Gary Grant made a motion to accept the minutes from the April 17, 2017 meeting. Mike Stamets seconded. Motion passed, 4-0-1 (Freck-Yay; Grant-Yay; Seifert-Abstain; Stamets-Yay; Aker-Yay).

Gary Grant made a motion to accept the general claims. Brandon Seifert seconded. Motion passed, 5-0.

Mike Stamets made a motion to approve Huntertown Resolution 17-010, a Confirmatory Resolution application of O’Neal Excavating and Construction Inc. for the designation of economic revitalization are No. H-16. Patricia Freck seconded. Motion passed, 5-0.

Brandon Seifert made a motion to enter into an agreement with Allen County for payment structure to include an extra 400-feet section of Lima Road in a previously approved road project. The county has agreed to pay for extra footage and the town will reimburse the county upon completion of annexation of the Brownstone development, near this project. Gary Grant seconded. Motion passed, 5-0.

Patricia Freck made a motion to consider Huntertown Ordinance 17-001, an ordinance approving a re-zoning petition for Oakmont Development LLC (The Preserves of Carroll Creek West). Brandon Seifert seconded. Motion passed, 5-0.

Gary Grant made a motion to adopt Huntertown Ordinance 17-001, an ordinance approving a re-zoning petition for Oakmont Development LLC (The Preserves of Carroll Creek West). Mike Stamets seconded. Motion passed, 5-0.

Gary Grant made a motion to approve Title VI and Harassment Policy documents for the town. Patricia Freck seconded. Motion passed, 5-0.

Gary Grant made a motion to hire Arab Pest Control at $1,750 per spray for mosquito control. Patricia Freck seconded. Motion passed, 5-0.

Gary Grant made a motion to approve Huntertown Resolution 17-011, a Resolution designating certain right-of-way strictly for underground or buried utilities. Patricia Freck seconded. Motion passed, 5-0.

NEW BUSINESS

Rachel Black with the Department of planning services presented the council with Huntertown Resolution 17-010, a Confirmatory Resolution for the designation of economic revitalization area No. H-16 application of O’Neal Excavating & Construction Inc. Black said that the company is moving its facility from Lima Road to Plank Street in Huntertown, a $1.4 million real-estate investment. The Resolution would provide a 5-year property tax phase-in that would save the business $97,000. The move would create two (2) new jobs and retain the companies 22 current employees, Black said.

Mike Aker recessed the meeting at 6:12 p.m. for a public hearing regarding Economic Revitalization Area designation for O’Neal Excavating & Construction Inc. There were no public comments. Mike Aker reconvened the meeting at 6:13 p.m.
Mike Stamets made a motion to approve Huntertown Resolution 17-010, a Confirmatory Resolution application of O’Neal Excavating and Construction Inc. for the designation of economic revitalization are No. H-16. Patricia Freck seconded. Motion passed, 5-0.

Mike Aker reported that three candidates for the vacant Utility Service board position will be interviewed by councilmen Gary Grant and Mike Stamets on Wednesday, May 3 and that the council will make an appointment at the May, 15, 2017 meeting. No action was taken.

OLD BUSINESS

Gary Grant made a motion to approve Title VI and Harassment Policy documents for the town. Patricia Freck seconded. Motion passed, 5-0.

BUSINESS SPOTLIGHT

NONE

COUNCIL REPORTS

Brandon Seifert reported that his step-son was filming Utility Service Board and Huntertown Town Council meetings and broadcasting them on Seifert’s Campaign Facebook page through Facebook Live.

Brandon Seifert discussed concerns with construction work at a local business being undertaken without proper permits. Seifert also reported that other business owners in the area are concerned about a bar moving into the location and suggested to the council limit the number of bars in Huntertown. No action was taken.

Patricia Freck reported that she and Mike Stamets had a meeting with Mike Hawk of Hawk, Haynie Kammeyer & Smith, Derek Frederickson of Engineering Resources Inc. and Christopher Folland, to discuss ransomware and security issues facing the town. Freck said that Folland is putting together a plan that includes routine web posting, new web pages, a new web domain and improved IT security for the town. Freck presented the council with an updated services agreement with Folland to provide website and IT services for the town. Council members wanted to compare the new agreement to a previous agreement. No action was taken.

Mike Aker asked Dave Hawk to look into the steps required to stagger terms and create districts for the Huntertown Town Council seats prior to the next election. No action was taken.

REPORTS

Huntertown Resource Officer Brandon Reichert was absent.

Clerk-treasurer Ryan Schwab had no report.

Superintendent of Utilities Don Papai reported:
  * Two quotes were received for mosquito control. Gary Grant made a motion to hire Arab Pest Control at $1,750 per spray for mosquito control. Patricia Freck seconded. Motion passed, 5-0.
Patricia Freck told Papai that three lawns along Hunter Street had high grass.
Mike Aker asked Papai about potholes and Papai said town employees are taking care of potholes that are being reported.

Derek Frederickson with Engineering Resources Inc. reported:
  * He has put together information about the wastewater treatment plant project to include on the town’s website. No action was taken.
  * Stormwater from the first and second section of the Preserves of Carroll Creek West Development will be directed to the south into the Pine Hills detention basin and away from the northwest corner of the property, greatly reducing the drainage area that ends up in the northwest corner of the property.
  * Frederickson asked the council to consider working with the Huntertown Utility Service Board to adopt an ordinance that allows the Town to recover engineering review fees from the applicant/developer to help offset the cost of on-call engineering services. Patricia Freck and Brandon Seifert volunteered to be a part of a committee. No action was taken.

Frederickson introduced Jeff Thomas, 1020 E. Dupont Road, to talk to the council about two topics.
  * Thomas informed the council that an entrance to his company’s subdivision, the Preserves of Carroll of Carroll Creek West, was being planned at Hand Road. Thomas said the Allen County Highway Department does not want sidewalks on Hand Road and is hoping to get that requirement waived from the project. Thomas said he is also attempting to get the speed limit on Hand Road reduced from 55 mph to 40 mph. Thomas also reported that the development will connect to Pine Hills Church as well as the stop light near Carroll High School with walking paths.
  * Thomas reported that the Gump Road entrance of the Whisper Rock addition has had flooding issues and asked the town for some asphalt patch to alleviate the flooding. Town Attorney Dave Hawk said that since the road is owned by Allen County, the county should be asked to take care of the issue. No action was taken.

Dave Hawk of Hawk Haynie Kammeyer & Smith reported:
  * Hawk asked the council to approve Huntertown Resolution 17-011, a Resolution designating certain right-of-way strictly for underground or buried utilities. Hawk said the resolution would protect the town’s subdivisions from the installation of small-cell structures (cell towers). After no further discussion, Gary Grant made the motion and Patricia Freck seconded. Motion passed, 5-0.
  * He contacted Steve Carter of Carter, Dillon, Umbaugh LLC about providing the town with the fiscal plan for the annexation of the Brownstone Development. Hawk said the estimated cost of service was $4,500. No action was taken.

Patricia Freck reported that she received two separate utility bills in the mail this month. Resident Betty Lavachek reported the same thing, although Lavachek said she couldn’t read one of her bills.

PUBLIC COMMENTS

Sara Blosser, a resident at 15513 Hulda Drive, asked the council about the town’s rules and regulation on containing chickens on town property. Blosser said that her neighbors’ chickens are walking onto her property. Gary Grant asked Town Attorney Dave Hawk to work on an ordinance.

Gary Grant made a motion to adjourn. Patricia Freck seconded. All in favor.

Next Council meeting of the Huntertown Town Council is Monday, May 15, 2017 at 6:00 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer