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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
August 7, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, August 7, 2017 at 6:00 p.m. In attendance were Council President Mike Aker and council members Patricia Freck, Gary Grant, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Superintendent of Utilities Don Papai; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were thirteen (13) guests and one (1) reporter. Absent was Huntertown Resource Officer Brandon Reichert.

Mike Aker called the meeting to order with the Pledge of Allegiance.


Gary Grant made a motion to approve the minutes from the July 17, 2017 meeting. Brandon Seifert seconded. Motion passed, 5-0.

Gary Grant made a motion to approve the general claims dated August 7, 2017. Mike Stamets seconded. Motion passed, 5-0.

Patricia Freck made a motion to add a Town Manager position to the Salary Ordinance. Mike Stamets seconded. Motion passed, 5-0.


Elissa McGauley, Director of Development for the Allen County Department of Planning Services, presented the council with information about a new tax phase-in policy that will be voted on by the Allen County Council later in August. She provided the council with a packet of information including past policy changes, an analysis of how the tax abatement point system works for real property abatements and personal property abatements and an overview of the three sections of the code that were amended on July 25, 2017 by the Fort Wayne Common Council. McGauley sought feedback from the town prior to her presentation to the County Council. Mike Aker asked for information on when the policy would be in effect as well as information on economic development target areas.

Jim Smith, Municipal Sales representative with Republic Services, provided the council with an overview of the second quarter trash and recycling volumes. He also said the town will receive a check in the amount of $1,040.01 as part of the recycling revenue share agreement.


Gary Grant asked Superintendent Don Papai to have a letter sent to a resident at the southwest corner of State Road 3 and Gump Road intersection where a large pile of brush has drawn complaints from residents. Papai said the town will send a letter.

Brandon Seifert provided council and the public with a handout, showing a map of the Pufferbelly Trail and its route through Huntertown's corporate limits. Seifert and Mike Aker recently met with Kent Castleman, Executive Director of Fort Wayne Trails, to talk about funding options for the trail. Aker said the purpose of the meeting was to get a ballpark figure of what the town should budget for the project. Seifert asked those in attendance at the meeting for input. Aker opened the floor to public comment and none were brought forth.

Patricia Freck reintroduced a discussion about adding a town manager to the salary ordinance and its impact on the current structure of how town employees are classified. Town Engineer Derek Frederickson provided the council with a draft of a job description for the position. The draft includes a list of responsibilities, minimum qualifications and a salary range. Superintendent of Utilities Don Papai asked if the new position would eliminate the current position he holds. Gary Grant said he would not like to see any positions eliminated; noting the amount of office work is preventing the Superintendent from working in the field. Brandon Seifert asked Frederickson if other small communities have both positions, which Frederickson replied no. Papai asked to see a list of the communities Frederickson is basing that answer on. Patricia Freck made a motion to add a Town Manager position to the Salary Ordinance. Mike Stamets seconded. Motion passed, 5-0. Brandon Seifert asked if a second vote would be taken when it was time to hire the individual for the position. Town Attorney Dave Hawk said the vote simply put the position in the salary ordinance and that the council could vote on whom to hire when they advertise for the position. Gary Grant added that he would like to involve the town's current employees in the discussion.

Brad Dailey, Construction Department Manager with DLZ, presented the council with an update to the Carroll Road Reconstruction project. Dailey said the project was divided into two phases. The first phase, approximately from Bethel Road to the west, was completed. The second section, which includes the Carroll Road and Bethel Road intersection and approximately 100 feet to the east, is scheduled from completion on August 12, a week later than the original August 6 completion date, and that a change order for that work would be submitted to the council at a later date. The town voted at a special meeting on Thursday, July 13, 2017, to approve accelerating the project and pay for the overtime associated with the acceleration. Patricia Freck noted that that agreement called for a completion date of August 6 and that the town should not have to pay for any overtime during the extra week. Freck asked Dailey what would happen if the town does not accept the change order. Dailey said the contractor would likely file a claim. Dailey noted that the extension is not costing the town any additional money since the acceleration contract called for 18-25 days. Town Attorney Dave Hawk said he believed the maximum number of days to be 18 and not 25.




Huntertown Resource Officer Brandon Reichert was absent.

Clerk-treasurer Ryan Schwab had no report.

Superintendent of Utilities Don Papai had the following report:
* The new uniforms ordered by the town are scheduled to be changed out the week of September 5, 2017.
* The Lima Road improvements project has changed its substantial completion date from September 15, 2017 to September 29, 2017 due to a utility relocation issue with NIPSCO. There is no charge to the town.
* Asked the council to consider advancing utility employee Dale Pugh from Utility Person #2 status to Utility Person #1 status, noting that the Huntertown Utility Service Board approved the same things at its meeting on August 7, 2017. Pugh spends a portion of his day as the town's inspector for numerous projects. After conversation about inspection credentials, a back-up inspector and adding an inspector to the salary ordinance, Town Engineer Derek Frederickson noted that per a Huntertown Ordinance 12-003, the town can invoice the developer for all inspection expenses and that the secondary plat for any project would not be approved until all inspection fees are paid. Patricia Freck suggested using Engineering Resources for inspections and having Pugh work jobs for the town. No action was taken.

Mike Aker asked Papai if the town would be helping cover road closures for the Huntertown Heritage Days Parade on September 12, 2017. Papai said yes.
Aker asked Papai about stones that are clogging area intersections, as motorcyclists are having problems. Papai said the town could spend time sweeping the stones off the road, but indicated the intersection was under the state's jurisdiction and not the town's.

Derek Frederickson of Engineering Resources Inc. had no further report.

Dave Hawk of Hawk Haynie Kammeyer & Smith had the following report:
* Work continues on the Brownstone Annexation Fiscal plan
* He continues to look for an alternative for a census update.


Marna "Rosalie" Bowker, a resident at 15107 Hedgebrook Drive, asked the council what could be done about a neighbor at 1404 Rabbit Run that has four (4) roosters that are noisy and smelly. She also noted that three other neighbors in the area have roosters. Town Attorney Dave Hawk noted that the Allen County Department of Planning Services is in the process of updating its standards and specifications manual, which the town adopted in Huntertown Resolution 17-001, and that he will have the issue addressed when the updated standards and specification manual is brought to the town.

Larry Newton, a resident at 1410 Rabbit Run, complained about the smell of chickens in his neighbors' yard, noting they are enclosed in a small fenced in area which is creating a mess. He asked the council to consider banning chickens in neighborhoods because it is not making the area attractive for residents.

Patricia Freck made a motion to adjourn. Mike Stamets seconded. Motion passed with a voice vote.

The next meeting of the Huntertown Town Council is Monday, August 21, 2017 at 6 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer