Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
September 5, 2017 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Tuesday, September 5, 2017 at 6:09 p.m. In attendance were Council President
Mike Aker and council members Patricia Freck, Gary Grant, Brandon Seifert and
Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Utility Foreman
Gabe Brindle; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of
Hawk Hayne Kammeyer & Smith. Also in attendance were eight (8) guests and one
(1) reporter. Absent were Huntertown Resource Officer Brandon Reichert and
Superintendent of Utilities Don Papai.
Mike Aker called the meeting to
order at 6:09 p.m. with the Pledge of Allegiance.
Gary Grant made a motion to approve the minutes from the August 21, 2017
meeting. Patricia Freck seconded. Motion passed, 5-0.
made a motion to approve the general claims dated September 5, 2017. Brandon
Seifert seconded. Motion passed, 5-0.
Patricia Freck made a motion to
amend the Gump Road cut and sewer agreement with New Venture Development Corp.
to include a three-year bond instead of a five-year bond. Mike Stamets seconded.
Motion passed, 5-0.
Gary Grant made a motion to allow three (3) town
employees to attend a Leadership, Team-building and Coaching Skills for Managers
and Supervisors seminar Friday, September 22 at the Comfort Suites, 5775
Coventry Lane in Fort Wayne at a cost of $687. Patricia Freck seconded. Motion
17-004, an ordinance to amend Huntertown Ordinance 16-006 providing for the
payment of salaries of elected officials and other employees of the town of
Huntertown for the fiscal year 2017 (Salary ordinance), was re-introduced. Town
Attorney Dave Hawk said he misunderstood what changes needed to be made to the
ordinance and he would have a corrected copy at the next meeting. After no
further discussion, no action was taken.
Mike Aker asked if any council members had heard from Joe Deprisco, acting
president of the Lima Industrial park Association, who addressed the council at
the August 21, 2017 meeting about lighting issues in the park. Brandon Seifert
told the council that no documentation exists to show an agreement between the
town and the association for lighting maintenance and that the park is likely to
"go dark" because it cannot afford to maintain the lighting.
Seifert said he would like to explore the option of using CEDIT funds to help
Fort Wayne Trails construct a portion of the Pufferbelly Trail which will enter
the town's corporate limits, at an estimated $100,000. Seifert asked
Clerk-Treasurer Ryan Schwab to see if funds were available and he said based on
reports provided to him by Schwab; the town still has approximately $350,000 in
the budget for 2017. Patricia Freck asked Schwab to examine how spending
$100,000 out of the CEDIT fund today would impact available funds for future
road projects. Freck asked Seifert if the $100,000 price tag would cover the
entire construction of the trail within the town limits or only a portion. She
also asked if Fort Wayne Trails does its own fundraising. Town Attorney Dave
Hawk questioned whether a trail was even possible in that location and was going
to get more information from Allen County representatives. After no further
discussion, no action was taken.
Patricia Freck reported that she and
Mike Stamets met with town employees to discuss the town manager position and
the she would be providing council with a report on her findings.
Huntertown Resource Officer Brandon Reichert was
Clerk-treasurer Ryan Schwab had the following report:
upgrade from the Keystone Budget Software to the Keystone Fund software was
completed on August 30, 2017 and that he received seven (7) hours of training on
August 30-31, 2017. Schwab also noted that he would receive another day of
training on Thursday, September 14, 2017.
* The budget workshop Schwab
attended on Thursday, August 31, 2017, went well and Schwab confirmed with
council members the timeline for holding a public hearing (September 18, 2017)
and the adoption (October 2, 2017) for the 2018 budget.
Gabe Brindle, filling in for Superintendent of Utilities Don Papai had the
* He attended quarterly meetings for the Carroll Road and
Gump Road reconstruction projects. He reported that substantial completion for
the Carroll Road project is October 31, 2017 and the project has had eight (8)
change orders. He did not know the total cost of those change orders. The
substantial completion date for the Gump Road Project is in early November 2017
and that project has had twenty-six (26) change orders totaling $200,000.
Mike Aker asked Brindle about a recent request from Northeastern REMC about
using the town's south water tower for three broadband antennas. Brindle said
the paperwork was being looked over. No action was taken.
Frederickson of Engineering Resources Inc. reported:
* E&B Paving, contractor
for the Lima Road improvement project, is currently off-site because they are
working at the Carroll Road reconstruction project site.
* The sewer crossing
project for the Cottages at Verano has been completed.
Dave Hawk of Hawk
Haynie Kammeyer & Smith reported:
* He has put together a Geographically
Updated Population Certification Program (GUPCP) request together for the United
States Census Bureau. The GUPCP request allows towns to obtain certified Census
2000 population and housing counts for updated or newly established governmental
unit boundaries. A geographically updated population certificate confirms that
an official population count is an accurate re-tabulation of 2010 Census
population and housing counts based upon boundary updates legally effective
after January 1, 2010. Hawk estimated this could potentially increase the town's
population base by 25 percent and increase revenue in various funds affected by
such. Hawk noted that the cost would either be $622 plus $35 for an additional
certificate or $1,934 plus $35 for an additional certificate depending on the
type of processing needed. Hawk envisioned the cheaper of the two options would
apply for the town but he would not know the exact figure until a later date. He
also noted that he has coordinated with Clerk-Treasurer Ryan Schwab to submit
the paperwork on Wednesday, September 6, 2017.
Cindy Bailey, a resident at 2608 Hunter Road, addressed the council about
high grass in a common area on the back side of the Towne Square subdivision
near Hunter Road at the August 21, 2017 meeting and reiterated to the council
that nothing has been done since. Brandon Seifert said he would contact the
association president to address the matter again. Bailey asked Seifert to make
contact in person and not use email or social media. Patricia Freck asked if a
letter needed to be sent to the developer, however utility foreman Gabe Brindle
noted that the developer has turned things over to the homeowners association.
Council agreed to investigate who is responsible and get the matter taken care
of. Bailey also said that a guardrail that the town approved to be installed at
Stonecrop Road near the abandoned railroad eight-of-way has yet to be installed.
Council agreed to look into the issue.
Brandon Seifert made a motion to
adjourn. Patricia Freck seconded. Motion passed with a voice vote and the
meeting adjourned at 6:57p.m.
The next meeting of the Huntertown Town
Council is Monday, September 18, 2017 at 6 p.m.
President Clerk Treasurer