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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
September 5, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Tuesday, September 5, 2017 at 6:09 p.m. In attendance were Council President Mike Aker and council members Patricia Freck, Gary Grant, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Utility Foreman Gabe Brindle; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Hayne Kammeyer & Smith. Also in attendance were eight (8) guests and one (1) reporter. Absent were Huntertown Resource Officer Brandon Reichert and Superintendent of Utilities Don Papai.

Mike Aker called the meeting to order at 6:09 p.m. with the Pledge of Allegiance.


Gary Grant made a motion to approve the minutes from the August 21, 2017 meeting. Patricia Freck seconded. Motion passed, 5-0.

Patricia Freck made a motion to approve the general claims dated September 5, 2017. Brandon Seifert seconded. Motion passed, 5-0.

Patricia Freck made a motion to amend the Gump Road cut and sewer agreement with New Venture Development Corp. to include a three-year bond instead of a five-year bond. Mike Stamets seconded. Motion passed, 5-0.

Gary Grant made a motion to allow three (3) town employees to attend a Leadership, Team-building and Coaching Skills for Managers and Supervisors seminar Friday, September 22 at the Comfort Suites, 5775 Coventry Lane in Fort Wayne at a cost of $687. Patricia Freck seconded. Motion passed, 5-0.


Huntertown Ordinance 17-004, an ordinance to amend Huntertown Ordinance 16-006 providing for the payment of salaries of elected officials and other employees of the town of Huntertown for the fiscal year 2017 (Salary ordinance), was re-introduced. Town Attorney Dave Hawk said he misunderstood what changes needed to be made to the ordinance and he would have a corrected copy at the next meeting. After no further discussion, no action was taken.


Mike Aker asked if any council members had heard from Joe Deprisco, acting president of the Lima Industrial park Association, who addressed the council at the August 21, 2017 meeting about lighting issues in the park. Brandon Seifert told the council that no documentation exists to show an agreement between the town and the association for lighting maintenance and that the park is likely to "go dark" because it cannot afford to maintain the lighting.

Brandon Seifert said he would like to explore the option of using CEDIT funds to help Fort Wayne Trails construct a portion of the Pufferbelly Trail which will enter the town's corporate limits, at an estimated $100,000. Seifert asked Clerk-Treasurer Ryan Schwab to see if funds were available and he said based on reports provided to him by Schwab; the town still has approximately $350,000 in the budget for 2017. Patricia Freck asked Schwab to examine how spending $100,000 out of the CEDIT fund today would impact available funds for future road projects. Freck asked Seifert if the $100,000 price tag would cover the entire construction of the trail within the town limits or only a portion. She also asked if Fort Wayne Trails does its own fundraising. Town Attorney Dave Hawk questioned whether a trail was even possible in that location and was going to get more information from Allen County representatives. After no further discussion, no action was taken.

Patricia Freck reported that she and Mike Stamets met with town employees to discuss the town manager position and the she would be providing council with a report on her findings.


Huntertown Resource Officer Brandon Reichert was absent.

Clerk-treasurer Ryan Schwab had the following report:
* The upgrade from the Keystone Budget Software to the Keystone Fund software was completed on August 30, 2017 and that he received seven (7) hours of training on August 30-31, 2017. Schwab also noted that he would receive another day of training on Thursday, September 14, 2017.
* The budget workshop Schwab attended on Thursday, August 31, 2017, went well and Schwab confirmed with council members the timeline for holding a public hearing (September 18, 2017) and the adoption (October 2, 2017) for the 2018 budget.

Utility Foreman Gabe Brindle, filling in for Superintendent of Utilities Don Papai had the following report:
* He attended quarterly meetings for the Carroll Road and Gump Road reconstruction projects. He reported that substantial completion for the Carroll Road project is October 31, 2017 and the project has had eight (8) change orders. He did not know the total cost of those change orders. The substantial completion date for the Gump Road Project is in early November 2017 and that project has had twenty-six (26) change orders totaling $200,000.
* Mike Aker asked Brindle about a recent request from Northeastern REMC about using the town's south water tower for three broadband antennas. Brindle said the paperwork was being looked over. No action was taken.

Derek Frederickson of Engineering Resources Inc. reported:
* E&B Paving, contractor for the Lima Road improvement project, is currently off-site because they are working at the Carroll Road reconstruction project site.
* The sewer crossing project for the Cottages at Verano has been completed.

Dave Hawk of Hawk Haynie Kammeyer & Smith reported:
* He has put together a Geographically Updated Population Certification Program (GUPCP) request together for the United States Census Bureau. The GUPCP request allows towns to obtain certified Census 2000 population and housing counts for updated or newly established governmental unit boundaries. A geographically updated population certificate confirms that an official population count is an accurate re-tabulation of 2010 Census population and housing counts based upon boundary updates legally effective after January 1, 2010. Hawk estimated this could potentially increase the town's population base by 25 percent and increase revenue in various funds affected by such. Hawk noted that the cost would either be $622 plus $35 for an additional certificate or $1,934 plus $35 for an additional certificate depending on the type of processing needed. Hawk envisioned the cheaper of the two options would apply for the town but he would not know the exact figure until a later date. He also noted that he has coordinated with Clerk-Treasurer Ryan Schwab to submit the paperwork on Wednesday, September 6, 2017.


Cindy Bailey, a resident at 2608 Hunter Road, addressed the council about high grass in a common area on the back side of the Towne Square subdivision near Hunter Road at the August 21, 2017 meeting and reiterated to the council that nothing has been done since. Brandon Seifert said he would contact the association president to address the matter again. Bailey asked Seifert to make contact in person and not use email or social media. Patricia Freck asked if a letter needed to be sent to the developer, however utility foreman Gabe Brindle noted that the developer has turned things over to the homeowners association. Council agreed to investigate who is responsible and get the matter taken care of. Bailey also said that a guardrail that the town approved to be installed at Stonecrop Road near the abandoned railroad eight-of-way has yet to be installed. Council agreed to look into the issue.

Brandon Seifert made a motion to adjourn. Patricia Freck seconded. Motion passed with a voice vote and the meeting adjourned at 6:57p.m.

The next meeting of the Huntertown Town Council is Monday, September 18, 2017 at 6 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer