Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
September 18, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, September 18, 2017 at 6:00 p.m. In attendance were Council President Mike Aker and council members Patricia Freck, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Superintendent of Utilities Don Papai; and Derek Frederickson of Engineering Resources Inc. Also in attendance were seven (7) guests and one (1) reporter. Absent were council member Gary Grant, Huntertown Resource Officer Brandon Reichert and town attorney Dave Hawk.

Mike Aker called the meeting to order at 6:01 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Brandon Seifert made a motion to approve the minutes from the September 5, 2017 meeting. Patricia Freck seconded. Motion passed, 4-0.

Mike Stamets made a motion to approve the general claims dated September 18, 2017. Brandon Seifert seconded. Patricia Freck asked is claims for tires to Best One Tire and Service of Auburn were split three ways or taken entirely out of the MVH fund. Both Ryan Schwab and Don Papai acknowledged they were taken out of MVH only. Freck asked that future payments of this type be split three ways among the MVH, water and sewer funds. Freck had similar inquiries about payments to Brown & Son Fuel and State Farm Insurance. Schwab said that those claims were paid three ways (MVH, water, sewer). After no further discussion, the motion passed, 4-0.

Mike Aker recessed the meeting at 6:07 p.m. for the public hearing on the 2018 budget.

Clerk-Treasurer Ryan Schwab began his presentation on the 2018 budget with an overview of total expenses, noting they were less than what was approved in 2017. Council members asked about budgeting for future road projects, the status of a utility board budget, accounting for an inter-local agreement with Allen County for bridge maintenance and accounting for future ADA related projects. Derek Frederickson also participated in the various topics of conversation. Mike Aker opened the floor to public comment and none were brought forth.

Mike Aker closed the public hearing and reconvened the regular meeting at 6:47 p.m.

COUNCIL ACTIONS

Patricia Freck made a motion to approve the Northwest Fire Territory Budget for 2018, presented to the council by Perry Township Trustee James McIntosh. Brandon Seifert seconded. Motion passed, 3-0-1 (Stamets-Aye; Freck-Aye, Seifert-Aye, Aker-abstain).

Patricia Freck made a motion to re-introduce Huntertown Ordinance 17-004, an ordinance to amend Huntertown Ordinance No. 16-006 providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2017. Brandon Seifert seconded. Motion passed, 4-0.

Mike Stamets made a motion to consider Huntertown Ordinance 17-004, an ordinance to amend Huntertown Ordinance No. 16-006 providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2017. Patricia Freck seconded. Motion passed, 4-0.

Patricia Freck made a motion to adopt Huntertown Ordinance 17-004, an ordinance to amend Huntertown Ordinance No. 16-006 providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2017. Brandon Seifert seconded. Motion passed, 4-0.

NEW BUSINESS

Patricia Freck provided details about a new nine-year inter-local agreement with the Allen County Board of Commissioners for bridge maintenance. Freck said the cost of the agreement was $38,111 per year. Freck said that the Willow Creek Bridge is on the schedule for maintenance in 2019 and that none of the town's remaining three bridges are currently scheduled for maintenance. Mike Aker asked if the town's portion of the agreement only goes towards the town's bridges. Engineer Derek Frederickson said that the money is put into an accumulation account for all entities that participate in the inter-local agreement. After no further discussion, no action was taken.

Kent Castleman, Executive Director of Fort Wayne Trails, presented the council with information on trail projects in northeast Indiana as well as a trail connectivity project that impacts the town. The presentation covered the Poka-Bache Connector, the number of existing and future trails and their miles of connectivity, a rendering of an underpass at Dupont Road, housing and population number within half a mile of the proposed Gump Road trail and the Pufferbelly trail, and lastly, current and future plans for the Pufferbelly Trail within the corporate limits of Huntertown. Castleman is asking the council to consider paying $100,000 to help construction of a portion of the Pufferbelly Trail, which covers .11 miles inside of the town's corporate limits. Patricia Freck asked how the $100,000 figure was created. Castleman said that is what is left to cover the cost after other entities involved provide payment. Freck also asked if the town was forced to provide the money. Castleman said the town was not required to do anything. Brandon Seifert said there is a huge advocacy among residents in Huntertown for trails. Town Engineer Derek Frederickson asked when would the town need to produce the money and who would own the trail when it is complete. Castleman estimated that work would begin in the summer/fall of 2018 and ownership discussion was still ongoing. Mike Aker opened discussion up to the public and no comments were brought forth. After no further discussion, no action was taken.

OLD BUSINESS

NONE

REPORTS

Huntertown Resource Officer Brandon Reichert was absent.

Clerk-Treasurer Ryan Schwab had the following report:

   * A representative from Frontier FiOS contacted the Clerk-Treasurer's office about putting a link on the town's website for utility customers to learn more about FiOS services in the Huntertown community. Council members denied the request, noting that they only want state affiliated links on their website, not commercial links.

Superintendent of Utilities Don Papai had the following report:

   * The developer at Towne Square knows that a guardrail installation is still needed at Stonecrop Road near the abandoned railroad right-of-way. Papai also said that pot holes were created to indicate the location of the force main at the site to avoid any conflict with the guardrail installation.
   * Northeastern REMC has requested using the town's south water tower for three broadband antennas. Papai said the paperwork was being looked over by town attorney Dave Hawk. No action was taken.
   * Gump Road traffic patterns will be changing as construction nears completion. He added that the road should be open to full traffic in November.
   * A homeowner on Lima Road has a sewer issues. The town encountered a casing that had both the water and sewer line inside. The town ran a new service line for water on September 18, 2017 and the sewer line was still to be patched by the company hired by the homeowner.
   * He asked if Engineering Resources could teach town's employees about quantities and pay-applications for street projects. Frederickson agreed it was a good idea.

Derek Frederickson of Engineering Resources Inc. reported:

   * Notification of award for the Community Crossings Grant project should be coming any day.
   * As work continues to progress of the wastewater treatment plant, the council should consider bringing an operator on board soon. Training on the facilities equipment is scheduled for 6-8 weeks out.

Dave Hawk of Hawk Haynie Kammeyer & Smith was absent.

PUBLIC COMMENTS

None were brought forth

Patricia Freck made a motion to adjourn. Brandon Seifert seconded. Motion passed with a voice vote and the meeting adjourned at 7:59 p.m.

The next meeting of the Huntertown Town Council is Monday, October 2, 2017 at 6 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer