Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
September 18, 2017 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, September 18, 2017 at 6:00 p.m. In attendance were Council President
Mike Aker and council members Patricia Freck, Brandon Seifert and Mike Stamets.
Also present were: Clerk-Treasurer Ryan Schwab; Superintendent of Utilities Don
Papai; and Derek Frederickson of Engineering Resources Inc. Also in attendance
were seven (7) guests and one (1) reporter. Absent were council member Gary
Grant, Huntertown Resource Officer Brandon Reichert and town attorney Dave Hawk.
Mike Aker called the meeting to order at 6:01 p.m. with the Pledge of
Brandon Seifert made
a motion to approve the minutes from the September 5, 2017 meeting. Patricia
Freck seconded. Motion passed, 4-0.
Mike Stamets made a motion to
approve the general claims dated September 18, 2017. Brandon Seifert seconded.
Patricia Freck asked is claims for tires to Best One Tire and Service of Auburn
were split three ways or taken entirely out of the MVH fund. Both Ryan Schwab
and Don Papai acknowledged they were taken out of MVH only. Freck asked that
future payments of this type be split three ways among the MVH, water and sewer
funds. Freck had similar inquiries about payments to Brown & Son Fuel and State
Farm Insurance. Schwab said that those claims were paid three ways (MVH, water,
sewer). After no further discussion, the motion passed, 4-0.
recessed the meeting at 6:07 p.m. for the public hearing on the 2018 budget.
Clerk-Treasurer Ryan Schwab began his presentation on the 2018 budget with
an overview of total expenses, noting they were less than what was approved in
2017. Council members asked about budgeting for future road projects, the status
of a utility board budget, accounting for an inter-local agreement with Allen
County for bridge maintenance and accounting for future ADA related projects.
Derek Frederickson also participated in the various topics of conversation. Mike
Aker opened the floor to public comment and none were brought forth.
Mike Aker closed the public hearing and reconvened the regular meeting at 6:47
Patricia Freck made a motion
to approve the Northwest Fire Territory Budget for 2018, presented to the
council by Perry Township Trustee James McIntosh. Brandon Seifert seconded.
Motion passed, 3-0-1 (Stamets-Aye; Freck-Aye, Seifert-Aye, Aker-abstain).
Patricia Freck made a motion to re-introduce Huntertown Ordinance 17-004, an
ordinance to amend Huntertown Ordinance No. 16-006 providing for the payment of
salaries of elected officials and other employees of the Town of Huntertown for
fiscal year 2017. Brandon Seifert seconded. Motion passed, 4-0.
Stamets made a motion to consider Huntertown Ordinance 17-004, an ordinance to
amend Huntertown Ordinance No. 16-006 providing for the payment of salaries of
elected officials and other employees of the Town of Huntertown for fiscal year
2017. Patricia Freck seconded. Motion passed, 4-0.
Patricia Freck made a
motion to adopt Huntertown Ordinance 17-004, an ordinance to amend Huntertown
Ordinance No. 16-006 providing for the payment of salaries of elected officials
and other employees of the Town of Huntertown for fiscal year 2017. Brandon
Seifert seconded. Motion passed, 4-0.
Patricia Freck provided details about a new nine-year inter-local agreement
with the Allen County Board of Commissioners for bridge maintenance. Freck said
the cost of the agreement was $38,111 per year. Freck said that the Willow Creek
Bridge is on the schedule for maintenance in 2019 and that none of the town's
remaining three bridges are currently scheduled for maintenance. Mike Aker asked
if the town's portion of the agreement only goes towards the town's bridges.
Engineer Derek Frederickson said that the money is put into an accumulation
account for all entities that participate in the inter-local agreement. After no
further discussion, no action was taken.
Kent Castleman, Executive
Director of Fort Wayne Trails, presented the council with information on trail
projects in northeast Indiana as well as a trail connectivity project that
impacts the town. The presentation covered the Poka-Bache Connector, the number
of existing and future trails and their miles of connectivity, a rendering of an
underpass at Dupont Road, housing and population number within half a mile of
the proposed Gump Road trail and the Pufferbelly trail, and lastly, current and
future plans for the Pufferbelly Trail within the corporate limits of
Huntertown. Castleman is asking the council to consider paying $100,000 to help
construction of a portion of the Pufferbelly Trail, which covers .11 miles
inside of the town's corporate limits. Patricia Freck asked how the $100,000
figure was created. Castleman said that is what is left to cover the cost after
other entities involved provide payment. Freck also asked if the town was forced
to provide the money. Castleman said the town was not required to do anything.
Brandon Seifert said there is a huge advocacy among residents in Huntertown for
trails. Town Engineer Derek Frederickson asked when would the town need to
produce the money and who would own the trail when it is complete. Castleman
estimated that work would begin in the summer/fall of 2018 and ownership
discussion was still ongoing. Mike Aker opened discussion up to the public and
no comments were brought forth. After no further discussion, no action was
Huntertown Resource Officer Brandon Reichert was absent.
Clerk-Treasurer Ryan Schwab had the following report:
* A representative from Frontier FiOS contacted the
Clerk-Treasurer's office about putting a link on the town's website for
utility customers to learn more about FiOS services in the Huntertown
community. Council members denied the request, noting that they only want
state affiliated links on their website, not commercial links.
Superintendent of Utilities Don Papai had the following report:
* The developer at Towne Square knows that a guardrail
installation is still needed at Stonecrop Road near the abandoned railroad
right-of-way. Papai also said that pot holes were created to indicate the
location of the force main at the site to avoid any conflict with the
* Northeastern REMC has requested
using the town's south water tower for three broadband antennas. Papai said
the paperwork was being looked over by town attorney Dave Hawk. No action
* Gump Road traffic patterns will be changing as
construction nears completion. He added that the road should be open to full
traffic in November.
* A homeowner on Lima Road has a sewer
issues. The town encountered a casing that had both the water and sewer line
inside. The town ran a new service line for water on September 18, 2017 and
the sewer line was still to be patched by the company hired by the
* He asked if Engineering Resources could teach
town's employees about quantities and pay-applications for street projects.
Frederickson agreed it was a good idea.
Derek Frederickson of
Engineering Resources Inc. reported:
* Notification of award for the Community Crossings Grant
project should be coming any day.
* As work continues to
progress of the wastewater treatment plant, the council should consider
bringing an operator on board soon. Training on the facilities equipment is
scheduled for 6-8 weeks out.
Dave Hawk of Hawk Haynie Kammeyer &
Smith was absent.
Patricia Freck made a motion to adjourn. Brandon
Seifert seconded. Motion passed with a voice vote and the meeting adjourned
at 7:59 p.m.
The next meeting of the Huntertown Town Council is
Monday, October 2, 2017 at 6 p.m.
President Clerk Treasurer