Huntertown Seal
Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
October 2, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, October 2, 2017 at 6:00 p.m. In attendance were Council President Mike Aker and council members Patricia Freck, Gary Grant, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Superintendent of Utilities Don Papai; Derek Frederickson of Engineering Resources Inc.; Dave Hawk of Hawk Haynie Kammeyer & Smith; and Huntertown Resource Officer Brandon Reichert. Also in attendance were twelve (12) guests and one (1) reporter.

Mike Aker called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Patricia Freck made a motion to approve the minutes from the September 18, 2017 meeting. Brandon Seifert seconded. Mike Stamets noticed a typo and asked clerk-treasurer Ryan Schwab to make a correction. After no further discussion, the motion passed, 5-0.

Gary Grant made a motion to approve the general claims. Mike Stamets seconded. Mike Aker noted the claims were in the amount of 48,608.93. After no further discussion, the motion passed, 5-0.

Patricia Freck made a motion to introduce Huntertown Ordinance 17-005, an Ordinance for appropriations and tax rates (2018 budget). Gary Grant seconded. Motion passed, 4-0-1. (Brandon Seifert - Aye; Mike Stamets - Aye; Patricia Freck - Aye; Gary Grant - Aye; Mike Aker - Abstain).

Gary Grant made a motion to consider Huntertown Ordinance 17-005, an Ordinance for appropriations and tax rates (2018 budget). Patricia Freck seconded. Motion passed, 4-0-1. (Mike Stamets - Aye; Patricia Freck - Aye; Gary Grant - Aye; Brandon Seifert - Aye; Mike Aker - Abstain).

Mike Stamets made a motion to adopt Huntertown Ordinance 17-005, an Ordinance for appropriations and tax rates (2018 budget). Brandon Seifert seconded. Motion passed, 4-0-1. (Patricia Freck - Aye; Gary Grant - Aye; Brandon Seifert - Aye; Mike Stamets - Aye; Mike Aker - Abstain).

Patricia Freck made a motion to approve Huntertown Ordinance 17-016, a Resolution regarding extension of water and sewer service for the Quarry, Section 1. Gary Grant seconded. Motion passed, 5-0.


Joe DePrisco and Tim Hake, representing the Lima Plank Industrial Park, spoke to the council about street lighting issues. DePrisco said Wayne Boyd, the original developer of the property, was contacted about paperwork regarding the town taking over street lighting in the park, but Boyd did not have the documentation. DePrisco presented the council with a letter from Boyd that was submitted at a prior town council meeting in 1999, requesting that the street lighting be dedicated to the town. Hake provided an overview of the electrical issues facing the park and DePrisco said that an estimated cost for repair work was beyond what the park association could afford. Patricia Freck said that the town would review minutes from the 1999 meeting to see if the council approved Boyd's letter. DePrisco also talked about the conditions of the streets in the park. Freck said that those streets have been dedicated to Huntertown and asked if those were included on a recent street review done by Derek Frederickson. Frederickson said those streets were included and rated between 6-7 on his scale with 10 being like a new road and 1 being in need of a complete repair.


Patricia Freck said that any revenue generated from an agreement with Northeastern REMC for the placement of broadband antenna equipment on the town's south water tower should be received by the town's general fund and not the water utility. Town Attorney Dave Hawk is reviewing the agreement and has some issues with it. Gary Grant said the town should wait on a proposal and have discussion with the Utility Service Board about how to handle any revenue.

Patricia Freck said a resident has complained about a burnt out race car located along Washington Street. Huntertown Resource Officer Brandon Reichert said he would look into it and see what he could do.

Patricia Freck asked about permitting for a fence at the corner of Webster Street and Edgerton Street. Don Papai said that permitting is not done in Huntertown and Dave Hawk confirmed that permitting is done between the homeowner and the Allen County Department of Planning Services.

Mike Aker displayed a plaque given to the town by Dan Holmes, president of Friends of Huntertown Parks Inc. for "grateful appreciation of support." Aker asked Papai to hang the plaque in Huntertown Town Hall.


Huntertown Resource Officer Brandon Reichert was had no report.

Clerk-treasurer Ryan Schwab had no report.

Superintendent of Utilities Don Papai had the following report:
   * Paving was complete on the Lima Road improvement project and that all milling have been taken to the Huntertown Woodworkers Shop. The approach radius would soon be filled in with millings and that road striping would take place later in the week of October 2-6, 2017.
   * Rezoning for the Time Corner Self Storage project, 12700 Lima Road at the current site of DeWald Gardens, required an ordinance from the town. The paperwork was delivered to the town on Friday, September 29 but he did not have time to have it reviewed for the Oct. 2 meeting. Developer Brian Fleming was present to take questions. Mike Aker asked how many building were planned and Gary Grant asked if the existing home on the property would be staying. Fleming said the plans are for 9-10 buildings and he told Grant that the home would stay on the property for now.

Derek Frederickson of Engineering Resources Inc. had no report.

Dave Hawk of Hawk Haynie Kammeyer & Smith had no report.

Brandon Seifert asked Hawk about his invoice of services, specifically a conversation with State Rep. Bob Morris. Hawk said his conversation covered staggering terms for elected officials and the process to get legislation passed to make that happen in Huntertown. Seifert said he had talked with Beth Dlug, Director of Elections for Allen County, and that there was not enough time to make this happen for the upcoming election and that the town could not hold a special election either. Hawk said that if legislation could be passed by March 31, that staggering terms for council members could happen. Hawk said he would contact Dlug about the issue.


Patricia Freck said that Town Engineer Derek Frederickson had a map of new development for residents to look at. This map is in response to a map that has been circulated through social media.

David Thiel, a resident at 16410 Willow Ridge Trail, expressed his concern about the number of houses proposed for the Communities of Willow Ridge development. He was also concerned about traffic entering and exiting the addition off of Cedar Canyons Road. Mike Aker said that an agreement with the developer calls for Willow Ridge Trail to be repaved. Derek Frederickson detailed how far along the development is in the planning process, noting that the primary plat and a re-zoning petition have been approved and that a recommendation to the council to approve re-zoning is coming soon. Aker said that two other roadways in the area, Greentee Court and Fairway Court should be redone at a similar time as Willow Ridge Trail is repaved but that the town would pay for those projects and not the developer. Thiel expressed concern about no sidewalks being a part of the project and Aker said a sidewalk was planned for one side. Patricia Freck asked if the council could ask for the number of homes in the development to be reduced if the town receives more negative feedback about the project. Frederickson said that topic should be addressed with the planning office. Freck also said she was concerned about the values of the homes being constructed and was concerned about the wildlife that inhabits the area. Aker asked Thiel if the residents in the area received a letter detailing the project. Thiel said residents did receive a letter and some attended the public hearing, saying those resident felt the Plan Commission was "disgruntled" by their attendance. Thiel also spoke about how traffic from the intersection of Cedar Canyons Road and State Road 3 backed up to Willow Ridge Trail during the recent State Road 3 reconstruction project and was concerned how construction would impact traffic in the area. Mike Aker acknowledged that rumors about school building being constructed in the town limits are not set in stone.

Jim Fortman, a resident at 2114 Woods Road, said he has spoken to Beth Dlug about the staggered election terms and that the initial election would call for two council seats at a two-year term and three council seats at a 4-year term. He also said that no special election would be required. Patricia Freck said the initial idea was to get the framework started. Dave Hawk added that the town moved to the general election to save money and that recent law changes have made the getting onto a different election cycle nearly impossible without special legislation.

Rick and Genea Richmond, residents at 834 Shale Run, expressed their concerns about the number of houses, additional traffic and school capacity issues associated with the Communities of Willow Ridge project. They also expressed concern about how drainage issues have resulted in the erosion of some of their neighbor's yards. Derek Frederickson said that he is highly confident that if the plans align with the town's ordinance, then further erosion will not be an issue. Genea Richmond noted that some children are sitting three to a seat on school buses already because of the recent increase in enrollment. Patricia Freck noted that Huntertown Elementary School is already using portable classrooms and Brandon Reichert said a middle school and elementary school are being planned.

Gary Grant made a motion to adjourn. Mike Stamets seconded. Motion passed with a voice vote and the meeting adjourned at 7:11 p.m.

The next meeting of the Huntertown Town Council is Monday, October 16, 2017 at 6 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer