Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
November 6, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, November 6, 2017 at 6:00 p.m. In attendance were Council President Mike Aker and council members Patricia Freck, Gary Grant, Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Huntertown Resource Officer Brandon Reichert; Utility Foreman Gabe Brindle; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were eleven (11) guests and one (1) reporter. Absent was Superintendent of Utilities Don Papai.

Mike Aker called the meeting to order at 6:02 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Gary Grant made a motion to approve the minutes from the October 16, 2017 meeting. Brandon Seifert seconded. Motion passed, 5-0.

Brandon Seifert made a motion to approve the minutes from the October 18, 2017 executive session. Gary Grant seconded. Motion passed, 5-0.

Mike Stamets made a motion to approve the general claims. Gary Grant seconded. Mike Aker noted the claims were in the amount of $59,102.69. Mike Stamets asked Clerk-Treasurer Ryan Schwab how many more invoices from DLZ the town would receive for Carroll Road preliminary/construction engineering costs. Schwab said he contacted DLZ and while no official timetable was given, Schwab was told the invoices would be coming to an end soon. After no further discussion, the motion passed, 5-0.

Gary Grant made a motion to approve Change Order No. 2 from E&B Paving for work on the Lima Road Improvements project. The change order decreased the total amount of the contract by $3,462.53. Mike Stamets seconded. Motion passed, 5-0.

Gary Grant made a motion to approve Pay Application No. 1-Final from E&B Paving for work on the Lima Road Improvements project. Mike Stamets seconded. Motion passed, 5-0.

Patricia Freck made a motion to approve a 2-year contract with M&S Excavating for snow removal. Mike Stamets seconded. Motion passed, 5-0.

Mike Stamets made a motion to approve an Interlocal Agreement with the Allen County Highway Department for Miscellaneous Services, Consultation Services, and materials between Allen County and Town of Huntertown. Gary Grant seconded. Motion passed, 5-0.

BUSINESS SPOTLIGHT

Doug Nolt, representing Nolt's Market Place, informed the council his company has purchased property in Huntertown, at Lima Road and Carroll Road, adjacent to Empowered Sports Club. Nolt said they plan to construct a 10,000 square foot facility on the 2-1/4 acre property. Plans include a 70-100 seat restaurant covering an estimated 5,300 square feet and an adjacent store to sell baked goods covering an estimated 4,400 square feet. They hope to be open next fall.

NEW BUSINESS

Jim Smith of Republic Services informed the council of changes to the spring/fall trash clean-up days. Instead of operating the clean-up on a Saturday, the company plans to move to weekday clean-up times. Smith said that specific areas of town will be assigned a specific time/date over a 3-day period instead of doing the entire town all at once. Mike Aker asked town attorney Dave Hawk if this created an issue with the contract? Hawk said he would have to review the contract; however Smith said the contract only requires the company to provide a clean-up day for both fall and spring, but not a specific day.

Smith also announced that the town would receive $1,397.26 through the third quarter revenue sharing plan. Smith presented the council with paperwork detailing the volume of collected items for the third quarter.

OLD BUSINESS

NONE

REPORTS

Huntertown Resource Officer Brandon Reichert had no report.

Clerk-Treasurer Ryan Schwab had the following report:
   * The Utility Office would be closed on Wednesday, Nov. 8, 2017 while Schwab, Utility Office Manager Rosemary Scheele and Utility Clerks Sheridan Aleman and Martha Sprague attended free training for Keystone Software programs.
   * He reviewed meeting minutes from 1999 and 2000 to find information on a potential street lighting agreement between the town and Lima Plank Industrial Park. Schwab read the following from the April 10, 2000 meeting minutes: "Under old business, Mike Devine with Boyd Investment Corporation presented the council with bonds for the streets and utilities in the Lima Plank Industrial Park. The bond for the streets will be a 3-year bond and the utilities will be a 1-year bond all at 5% of the cost of the installation. The bonds were effective March 29, 2000. The street lights are not included. A motion was made by Dave Rudolph and seconded by Greg Williams. All in favor." Patricia Freck asked Schwab to forward that information to Joe DePrisco, President of the Lima Plank Association, who has attended two prior town council meetings to address this topic.

Utility Foreman Gabe Brindle, subbing for Superintendent of Utilities Don Papai, reported that Gump Road has been re-opened to two-way traffic but that are still some lane closures for auxiliary work.

In addition to items approved under Council Actions, Derek Frederickson of Engineering Resources Inc. reported that the Utility Service Board agreed to hire Bruce Schlosser as an interim Huntertown Wastewater Certified Operator. Frederickson said he would work with Mike Aker on getting the proper paperwork signed.

In addition to items approved under Council Actions, Dave Hawk of Hawk Haynie Kammeyer & Smith reported that he is continuing to work with Allen County on an interlocal agreement for bridge maintenance. Hawk said that a transposed number in the original agreement has lowered the overall cost, but that he is still working on a Huntertown specific agreement that covers a bridge on Old Lima Road. He would report back in December.

PUBLIC COMMENTS

None were brought forth.

Gary Grant made a motion to adjourn. Mike Stamets seconded. Motion passed with a voice vote and the meeting adjourned at 6:32 p.m.

The next meeting of the Huntertown Town Council is Monday, November 20, 2017 at 6 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer