Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
November 6, 2017 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, November 6, 2017 at 6:00 p.m. In attendance were Council President Mike
Aker and council members Patricia Freck, Gary Grant, Brandon Seifert and Mike
Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Huntertown Resource
Officer Brandon Reichert; Utility Foreman Gabe Brindle; Derek Frederickson of
Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also
in attendance were eleven (11) guests and one (1) reporter. Absent was
Superintendent of Utilities Don Papai.
Mike Aker called the meeting to
order at 6:02 p.m. with the Pledge of Allegiance.
Gary Grant made a motion to approve the minutes from the October 16, 2017
meeting. Brandon Seifert seconded. Motion passed, 5-0.
made a motion to approve the minutes from the October 18, 2017 executive
session. Gary Grant seconded. Motion passed, 5-0.
Mike Stamets made a
motion to approve the general claims. Gary Grant seconded. Mike Aker noted the
claims were in the amount of $59,102.69. Mike Stamets asked Clerk-Treasurer Ryan
Schwab how many more invoices from DLZ the town would receive for Carroll Road
preliminary/construction engineering costs. Schwab said he contacted DLZ and
while no official timetable was given, Schwab was told the invoices would be
coming to an end soon. After no further discussion, the motion passed, 5-0.
Gary Grant made a motion to approve Change Order No. 2 from E&B Paving for
work on the Lima Road Improvements project. The change order decreased the total
amount of the contract by $3,462.53. Mike Stamets seconded. Motion passed, 5-0.
Gary Grant made a motion to approve Pay Application No. 1-Final from E&B
Paving for work on the Lima Road Improvements project. Mike Stamets seconded.
Motion passed, 5-0.
Patricia Freck made a motion to approve a 2-year
contract with M&S Excavating for snow removal. Mike Stamets seconded. Motion
Mike Stamets made a motion to approve an Interlocal
Agreement with the Allen County Highway Department for Miscellaneous Services,
Consultation Services, and materials between Allen County and Town of
Huntertown. Gary Grant seconded. Motion passed, 5-0.
Doug Nolt, representing Nolt's Market Place, informed
the council his company has purchased property in Huntertown, at Lima Road and
Carroll Road, adjacent to Empowered Sports Club. Nolt said they plan to
construct a 10,000 square foot facility on the 2-1/4 acre property. Plans
include a 70-100 seat restaurant covering an estimated 5,300 square feet and an
adjacent store to sell baked goods covering an estimated 4,400 square feet. They
hope to be open next fall.
Smith of Republic Services informed the council of changes to the spring/fall
trash clean-up days. Instead of operating the clean-up on a Saturday, the
company plans to move to weekday clean-up times. Smith said that specific areas
of town will be assigned a specific time/date over a 3-day period instead of
doing the entire town all at once. Mike Aker asked town attorney Dave Hawk if
this created an issue with the contract? Hawk said he would have to review the
contract; however Smith said the contract only requires the company to provide a
clean-up day for both fall and spring, but not a specific day.
also announced that the town would receive $1,397.26 through the third quarter
revenue sharing plan. Smith presented the council with paperwork detailing the
volume of collected items for the third quarter.
Huntertown Resource Officer
Brandon Reichert had no report.
Clerk-Treasurer Ryan Schwab had the
* The Utility Office would be closed on
Wednesday, Nov. 8, 2017 while Schwab, Utility Office Manager Rosemary Scheele
and Utility Clerks Sheridan Aleman and Martha Sprague attended free training for
Keystone Software programs.
* He reviewed meeting minutes from
1999 and 2000 to find information on a potential street lighting agreement
between the town and Lima Plank Industrial Park. Schwab read the following from
the April 10, 2000 meeting minutes: "Under old business, Mike Devine with Boyd
Investment Corporation presented the council with bonds for the streets and
utilities in the Lima Plank Industrial Park. The bond for the streets will be a
3-year bond and the utilities will be a 1-year bond all at 5% of the cost of the
installation. The bonds were effective March 29, 2000. The street lights are not
included. A motion was made by Dave Rudolph and seconded by Greg Williams. All
in favor." Patricia Freck asked Schwab to forward that information to Joe
DePrisco, President of the Lima Plank Association, who has attended two prior
town council meetings to address this topic.
Utility Foreman Gabe
Brindle, subbing for Superintendent of Utilities Don Papai, reported that Gump
Road has been re-opened to two-way traffic but that are still some lane closures
for auxiliary work.
In addition to items approved under Council Actions,
Derek Frederickson of Engineering Resources Inc. reported that the Utility
Service Board agreed to hire Bruce Schlosser as an interim Huntertown Wastewater
Certified Operator. Frederickson said he would work with Mike Aker on getting
the proper paperwork signed.
In addition to items approved under Council
Actions, Dave Hawk of Hawk Haynie Kammeyer & Smith reported that he is
continuing to work with Allen County on an interlocal agreement for bridge
maintenance. Hawk said that a transposed number in the original agreement has
lowered the overall cost, but that he is still working on a Huntertown specific
agreement that covers a bridge on Old Lima Road. He would report back in
None were brought
Gary Grant made a motion to adjourn. Mike Stamets seconded. Motion
passed with a voice vote and the meeting adjourned at 6:32 p.m.
meeting of the Huntertown Town Council is Monday, November 20, 2017 at 6 p.m.
President Clerk Treasurer