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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
November 20, 2017 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, November 6, 2017 at 6:00 p.m. In attendance were Council President Mike Aker and council members Brandon Seifert and Mike Stamets. Also present were: Clerk-Treasurer Ryan Schwab; Utility Foreman Gabe Brindle; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were eight (8) guests and one (1) reporter. Absent was board members Patricia Freck and Gary Grant and Huntertown Resource Officer Brandon Reichert.

Mike Aker called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Brandon Seifert made a motion to approve the minutes from the November 6, 2017 meeting. Mike Stamets seconded. Motion passed, 3-0.

Mike Stamets made a motion to approve the general claims. Brandon Seifert seconded. Mike Aker noted the claims were in the amount of $259,945.30. Motion passed, 3-0.

Mike Stamets made a motion to approve Interlocal Cooperation Agreement for the usage and conveyance of wheel tax and surtax revenue between the County of Allen and the Town of Huntertown. Brandon Seifert seconded. Motion passed, 3-0.


Chris Himsel, Superintendent of Northwest Allen County Schools, provided the council with an update on increased school enrollment and how the district is handling the need for more classroom space. Himsel provided the council with a handout detailing enrollment projections, every other year through the 2026-27 school year. Himsel said the district is planning to place a referendum on the May 2018 ballot, which includes a new elementary school as well as other building improvement projects. If approved, Himsel said the hope is to build a new elementary school in time for the fall of 2020. If the referendum would fail, Himsel said the district would have to use portable classrooms at its schools. Mike Aker asked about the signature process to get on the ballot, which Himsel said will happen in December. Aker asked if the location of the school would be known by the election, which Himsel said was the hope. Mike Stamets asked about class sizes numbers at the Carroll Freshman Center not trending the same way the other grade levels are. Himsel noted that since that building only houses one grade level, it is easier to calculate and noted that one class is smaller than some of the others. Mike Aker asked if Lake Township was seeing an increase in population. Himsel said that population in the area was "pretty stable." Mike Aker opened the floor for public comments. Himsel was asked if the district leases its portable classrooms and if they have restrooms. He noted they lease and they do not have restrooms. He was also asked how many townships the district represents. He answered three; Lake, Perry and Eel River. Himsel also mention dates and times for community meetings to cover this topic, including: Nov. 28 at 5:30 p.m. at Carroll Middle School, Nov. 28 at 7:30 p.m. at Maple Creek Middle School and Nov. 29 at 9 a.m. at the District Office.


Brandon Seifert asked Council members to begin finalizing the job description for the Town Manager position and handed out a flyer to council members from Harris Human Resources Group Inc., who he would like to have consult with the town when the job description is finalized. Seifert also wants the Town Manager to have some teeth when it comes the the town's fiscal responsibilities. Mike Stamets noted that a draft of job responsibilities has been put together, but was willing to take ne information into consideration. Mike Aker said that a deadline should be set on when the Town Manager would begin. After no further discussion, no action was taken.


Huntertown Resource Officer Brandon Reichert was absent.

Clerk-Treasurer Ryan Schwab had no report.

Utility Foreman Gabe Brindle had no report.
Mike Stamets asked Brindle if the Utility Service Board had considered his request to attend the Indiana Rural Water Alliance Conference on March 13-15, 2018. Brindle said everything was taken care of.
Mike Aker asked Brindle about intersections along State Road 3 that are littered with gravel that was used during a recent road project. Aker asked Brindle to call INDOT to have the intersections clean, feeling it was not the responsibility of the town's employees to do so. Brindle said he would contact INDOT.

Derek Frederickson of Engineering Resources Inc. had the following report:
   * Asked Mike Aker to sign the substantial completion paperwork for the Lima Road Improvements project. Frederickson noted that the 1-year warranty for the road would begin with the date on the paperwork. Aker signed the form.
   * Reported that the Huntertown Utility Service Board is moving forward with a new disinfection system at the water treatment plant. The project requires a permit for a small building associated with the project. Frederickson asked Aker to sign the permit as the executive of the Town. Aker signed the document.

In addition to items approved under Council Actions, Dave Hawk of Hawk Haynie Kammeyer & Smith reported that clerk-treasurer Ryan Schwab had reported to him that Belva Kirk with the U.S. Census Bureau has indicated that the Town's Geographically Updated Population Certification Program (GUPCP) request paperwork has come back from routing. Kirk, however, is out of the office until Nov. 28 and will not be able to mail the documents to the town until then, but said the town would have them before the end of the year.
Mike Aker asked Hawk to look into whose seat on the Utility Service Board is open in 2018.


None were brought forth.

Mike Aker made a motion to adjourn. Mike Stamets seconded. Motion passed with a voice vote and the meeting adjourned at 6:48 p.m.

The next meeting of the Huntertown Town Council is Monday, December 4, 2017 at 6 p.m.

Attest:_____________________________   __________________________________
           Mike Aker,                                           Ryan Schwab,
           President                                             Clerk Treasurer