Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
November 20, 2017 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, November 6, 2017 at 6:00 p.m. In attendance were Council President Mike
Aker and council members Brandon Seifert and Mike Stamets. Also present were:
Clerk-Treasurer Ryan Schwab; Utility Foreman Gabe Brindle; Derek Frederickson of
Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also
in attendance were eight (8) guests and one (1) reporter. Absent was board
members Patricia Freck and Gary Grant and Huntertown Resource Officer Brandon
Mike Aker called the meeting to order at 6:00 p.m. with the
Pledge of Allegiance.
Seifert made a motion to approve the minutes from the November 6, 2017 meeting.
Mike Stamets seconded. Motion passed, 3-0.
Mike Stamets made a motion to
approve the general claims. Brandon Seifert seconded. Mike Aker noted the claims
were in the amount of $259,945.30. Motion passed, 3-0.
Mike Stamets made
a motion to approve Interlocal Cooperation Agreement for the usage and
conveyance of wheel tax and surtax revenue between the County of Allen and the
Town of Huntertown. Brandon Seifert seconded. Motion passed, 3-0.
Chris Himsel, Superintendent of Northwest
Allen County Schools, provided the council with an update on increased school
enrollment and how the district is handling the need for more classroom space.
Himsel provided the council with a handout detailing enrollment projections,
every other year through the 2026-27 school year. Himsel said the district is
planning to place a referendum on the May 2018 ballot, which includes a new
elementary school as well as other building improvement projects. If approved,
Himsel said the hope is to build a new elementary school in time for the fall of
2020. If the referendum would fail, Himsel said the district would have to use
portable classrooms at its schools. Mike Aker asked about the signature process
to get on the ballot, which Himsel said will happen in December. Aker asked if
the location of the school would be known by the election, which Himsel said was
the hope. Mike Stamets asked about class sizes numbers at the Carroll Freshman
Center not trending the same way the other grade levels are. Himsel noted that
since that building only houses one grade level, it is easier to calculate and
noted that one class is smaller than some of the others. Mike Aker asked if Lake
Township was seeing an increase in population. Himsel said that population in
the area was "pretty stable." Mike Aker opened the floor for public comments.
Himsel was asked if the district leases its portable classrooms and if they have
restrooms. He noted they lease and they do not have restrooms. He was also asked
how many townships the district represents. He answered three; Lake, Perry and
Eel River. Himsel also mention dates and times for community meetings to cover
this topic, including: Nov. 28 at 5:30 p.m. at Carroll Middle School, Nov. 28 at
7:30 p.m. at Maple Creek Middle School and Nov. 29 at 9 a.m. at the District
Brandon Seifert asked
Council members to begin finalizing the job description for the Town Manager
position and handed out a flyer to council members from Harris Human Resources
Group Inc., who he would like to have consult with the town when the job
description is finalized. Seifert also wants the Town Manager to have some teeth
when it comes the the town's fiscal responsibilities. Mike Stamets noted that a
draft of job responsibilities has been put together, but was willing to take ne
information into consideration. Mike Aker said that a deadline should be set on
when the Town Manager would begin. After no further discussion, no action was
Huntertown Resource Officer
Brandon Reichert was absent.
Clerk-Treasurer Ryan Schwab had no report.
Utility Foreman Gabe Brindle had no report.
Mike Stamets asked
Brindle if the Utility Service Board had considered his request to attend the
Indiana Rural Water Alliance Conference on March 13-15, 2018. Brindle said
everything was taken care of.
Mike Aker asked Brindle about intersections
along State Road 3 that are littered with gravel that was used during a recent
road project. Aker asked Brindle to call INDOT to have the intersections clean,
feeling it was not the responsibility of the town's employees to do so. Brindle
said he would contact INDOT.
Derek Frederickson of Engineering Resources
Inc. had the following report:
* Asked Mike Aker to sign the
substantial completion paperwork for the Lima Road Improvements project.
Frederickson noted that the 1-year warranty for the road would begin with the
date on the paperwork. Aker signed the form.
* Reported that
the Huntertown Utility Service Board is moving forward with a new disinfection
system at the water treatment plant. The project requires a permit for a small
building associated with the project. Frederickson asked Aker to sign the permit
as the executive of the Town. Aker signed the document.
In addition to
items approved under Council Actions, Dave Hawk of Hawk Haynie Kammeyer & Smith
reported that clerk-treasurer Ryan Schwab had reported to him that Belva Kirk
with the U.S. Census Bureau has indicated that the Town's Geographically Updated
Population Certification Program (GUPCP) request paperwork has come back from
routing. Kirk, however, is out of the office until Nov. 28 and will not be able
to mail the documents to the town until then, but said the town would have them
before the end of the year.
Mike Aker asked Hawk to look into whose seat on
the Utility Service Board is open in 2018.
None were brought forth.
Mike Aker made a motion to adjourn. Mike
Stamets seconded. Motion passed with a voice vote and the meeting adjourned at
The next meeting of the Huntertown Town Council is Monday,
December 4, 2017 at 6 p.m.
President Clerk Treasurer