Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
January 15, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, January 15, 2018 at 6:00 p.m. In attendance were council president Mike
Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon
Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Interim Superintendent
of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources Inc.; and
Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were two (2)
guests and one (1) reporter. Absent was Huntertown Resource Officer Brandon
Mike Stamets called the meeting to order at 6:00 p.m. with the
Pledge of Allegiance.
Seifert made a motion to approve the minutes from the January 2, 2018 meeting.
Gary Grant seconded. Motion passed, 5-0.
Gary Grant made a motion to
approve the general claims, dated January 15, 2018, in the amount of 91,333.91.
Patricia Freck seconded. Motion passed, 5-0.
Patricia Freck made a
motion to approve the amended 2018 Town Council meeting schedule as presented.
Gary Grant seconded. Clerk-Treasurer Ryan Schwab noted that he errantly listed
the second February meeting as February 16 instead of February 20, as presented.
After no further discussion, the motion passed, 5-0.
Patricia Freck said she would like to begin the process
of deciding on road projects for 2018, asking Derek Frederickson is his road
project inventory list was still current. Frederickson said it was still current
and he would meet with Ryan Schwab and make a presentation at the next meeting.
Brandon Seifert asked about the timeline for the Community Crossings Grant
Program, which Frederickson said would happen later this year. After no further
discussion, no action was taken.
Gary Grant said he would like to see
the town observe the Martin Luther King Jr. Day as a holiday. Grant also
suggested making President's Day a floating holiday. Mike Aker noted that the
town's handbook would have to be amended to make this happen. After no further
discussion, no action was taken.
None was brought forth.
Resource Officer Brandon Reichert was absent.
In addition to items
listed under Council Action, Clerk Treasurer Ryan Schwab provided council
members with a Miscellaneous Appropriation Transaction list detailing the
auto-generated appropriation transfers needed to clean various line items in the
2017 budget. Schwab noted that after the auto-transfers were completed, there
were no line items that were under budget.
Interim Superintendent of
Utilities Gabe Brindle reported:
- Attendees at a recent meeting
covering the Carroll Road Reconstruction project discussed ideas on how to hold
utility companies more accountable for getting their part of road projects
completed within an acceptable timeline; noting that no resolution was made but
that the issue does need addressed. This issue forced the Town to pay
approximately $27,000 extra for an accelerated timeline to complete the project
before the 2017-18 school year started.
- With the resignation
of Don Papai as Superintendent of Utilities in 2017, the town is in need of a
new ERC correspondent. Brindle asked the council if he should begin taking the
necessary classes for that responsibility or wait on the council to hire a Town
Manager. Gary Grant asked Brindle if he wanted to do it, which Brindle replied,
"I can." Brindle was given permission to go ahead and take the necessary
- Brindle asked the council about using local
companies for maintenance of the town’s air-conditioning units at Town Hall, the
utility shop and the water treatment plant. Dave Hawk asked Brindle to get
quotes and he would draw up a contract.
- Suggested that the
council consider increasing the number of carry-over days for town employees
from four (4) to ten (10). Patricia Freck said she would take a look at the
current handbook and see if any other changes needed to be made and asked
council members to do the same.
- The Gump Road project has
been closed and that the minutes from the last meeting are online. He noted the
success of the project and that a few punch list items remain and should be
completed in the spring.
Mike Aker asked Brindle about snow plowing.
Brindle noted that the town is above the normal amount for snowfall already,
adding that the snow is coming in rounds of 2-3 inches instead of larger
amounts. The smaller amounts have created issues in determining when to plow. He
also noted that below-freezing temperatures have created hardening of snow which
has created challenges in plowing as well.
Town Engineer Derek
Frederickson had no report.
Town Attorney Dave Hawk reported since the
town has given notice to Fort Wayne City Utilities that the town is
disconnecting from its wastewater system on or about March 5, 2018, the town has
met with the Allen County Commissioners who want to continue a relationship with
the Town for the installation of a lift station either at the Byron Health
Center location or on nearby county property. An attorney involved is unable to
work on this because of a conflict, and Hawk said that the county has asked if
Engineering Resources Inc. would do the engineering work, to which they have
agreed. He also said that he will be sending City Utilities a letter noting that
the county will be joining the town on this project. Patricia Freck asked about
the potential increase in costs for engineering fees, but Hawk noted that this
is a separate agreement. Frederickson added that his company would bill the
county separately. After no further discussion, no action was taken.
None were brought forth.
Freck made a motion to adjourn. Mike Aker seconded. Motion passed with a voice
vote and the meeting adjourned at 6:21 p.m.
The next meeting of the
Huntertown Town Council is Monday, February 5, 2018 at 6:00 p.m.
President Clerk Treasurer