Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
January 15, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, January 15, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were two (2) guests and one (1) reporter. Absent was Huntertown Resource Officer Brandon Reichert.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Brandon Seifert made a motion to approve the minutes from the January 2, 2018 meeting. Gary Grant seconded. Motion passed, 5-0.

Gary Grant made a motion to approve the general claims, dated January 15, 2018, in the amount of 91,333.91. Patricia Freck seconded. Motion passed, 5-0.

Patricia Freck made a motion to approve the amended 2018 Town Council meeting schedule as presented. Gary Grant seconded. Clerk-Treasurer Ryan Schwab noted that he errantly listed the second February meeting as February 16 instead of February 20, as presented. After no further discussion, the motion passed, 5-0.

NEW BUSINESS

Patricia Freck said she would like to begin the process of deciding on road projects for 2018, asking Derek Frederickson is his road project inventory list was still current. Frederickson said it was still current and he would meet with Ryan Schwab and make a presentation at the next meeting. Brandon Seifert asked about the timeline for the Community Crossings Grant Program, which Frederickson said would happen later this year. After no further discussion, no action was taken.

Gary Grant said he would like to see the town observe the Martin Luther King Jr. Day as a holiday. Grant also suggested making President's Day a floating holiday. Mike Aker noted that the town's handbook would have to be amended to make this happen. After no further discussion, no action was taken.

OLD BUSINESS

None was brought forth.

REPORTS

Huntertown Resource Officer Brandon Reichert was absent.

In addition to items listed under Council Action, Clerk Treasurer Ryan Schwab provided council members with a Miscellaneous Appropriation Transaction list detailing the auto-generated appropriation transfers needed to clean various line items in the 2017 budget. Schwab noted that after the auto-transfers were completed, there were no line items that were under budget.

Interim Superintendent of Utilities Gabe Brindle reported:
   - Attendees at a recent meeting covering the Carroll Road Reconstruction project discussed ideas on how to hold utility companies more accountable for getting their part of road projects completed within an acceptable timeline; noting that no resolution was made but that the issue does need addressed. This issue forced the Town to pay approximately $27,000 extra for an accelerated timeline to complete the project before the 2017-18 school year started.
   - With the resignation of Don Papai as Superintendent of Utilities in 2017, the town is in need of a new ERC correspondent. Brindle asked the council if he should begin taking the necessary classes for that responsibility or wait on the council to hire a Town Manager. Gary Grant asked Brindle if he wanted to do it, which Brindle replied, "I can." Brindle was given permission to go ahead and take the necessary classes.
   - Brindle asked the council about using local companies for maintenance of the townís air-conditioning units at Town Hall, the utility shop and the water treatment plant. Dave Hawk asked Brindle to get quotes and he would draw up a contract.
   - Suggested that the council consider increasing the number of carry-over days for town employees from four (4) to ten (10). Patricia Freck said she would take a look at the current handbook and see if any other changes needed to be made and asked council members to do the same.
   - The Gump Road project has been closed and that the minutes from the last meeting are online. He noted the success of the project and that a few punch list items remain and should be completed in the spring.

Mike Aker asked Brindle about snow plowing. Brindle noted that the town is above the normal amount for snowfall already, adding that the snow is coming in rounds of 2-3 inches instead of larger amounts. The smaller amounts have created issues in determining when to plow. He also noted that below-freezing temperatures have created hardening of snow which has created challenges in plowing as well.

Town Engineer Derek Frederickson had no report.

Town Attorney Dave Hawk reported since the town has given notice to Fort Wayne City Utilities that the town is disconnecting from its wastewater system on or about March 5, 2018, the town has met with the Allen County Commissioners who want to continue a relationship with the Town for the installation of a lift station either at the Byron Health Center location or on nearby county property. An attorney involved is unable to work on this because of a conflict, and Hawk said that the county has asked if Engineering Resources Inc. would do the engineering work, to which they have agreed. He also said that he will be sending City Utilities a letter noting that the county will be joining the town on this project. Patricia Freck asked about the potential increase in costs for engineering fees, but Hawk noted that this is a separate agreement. Frederickson added that his company would bill the county separately. After no further discussion, no action was taken.

PUBLIC COMMENT

None were brought forth.

Patricia Freck made a motion to adjourn. Mike Aker seconded. Motion passed with a voice vote and the meeting adjourned at 6:21 p.m.

The next meeting of the Huntertown Town Council is Monday, February 5, 2018 at 6:00 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer