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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
March 5, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, March 5, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Huntertown Resource Officer Brandon Reichert; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were fifteen (15) guests and two (2) reporters.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Gary Grant made a motion to approve the minutes from the February 5, 2018 meeting. Mike Aker seconded. Motion passed, 5-0.

Gary Grant made a motion to approve the general claims dated February 20, 2018, in the amount of 87,556.89. Mike Aker seconded. Motion passed, 5-0.

Patricia Freck made a motion to approve the general claims dated March 5, 2018, in the amount of 41,379.45. Gary Grant seconded. Motion passed, 5-0.

Gary Grant made a motion to approve payment in the amount of $12,965 for a John Deer Track loader. Brandon Seifert seconded. Interim Superintendent of Utilities Gabe Brindle noted that the Utility Service Board approved its portion of the payment at its February 15 special meeting. Clerk-Treasurer Ryan Schwab told the council that money to pay for the machine could come from the Local Road & Street Fund as well as the Cumulative Capital Improvements Fund. After no further discussion, the motion passed, 5-0.


Jim Smith, Republic Services, provided the council with documents highlighting the 2017 trash/recycling numbers for the town. He also noted that no money was accumulated through the revenue sharing program for the fourth quarter.


Outside of items approved under Council Action, no old business was presented.


Brandon Seifert said that Well Grounded Coffee House is Huntertown was accepting items to aid flood victims in Elkhart County, IN. Seifert added the Well Grounded Coffee House was recently purchased but is staying in Huntertown.

Mike Stamets asked Gary Grant for an update on a meeting with the Lima Plank Association. Grant said that a meeting is scheduled for Thursday, March 8, 2018 at 5:30 p.m.

Mike Stamets said he had the honor to present an Eagle Award to local boy scouts.

Mike Stamets asked for approval of his $25 membership as the town's ADA and Title VI coordinator. Approval was given with a voice vote.

Mike Aker told council members he would take care of a fence issue the council was recently emailed about.

Mike Stamets reminded council members to speak with Chris Folland to update town council email accounts from accounts to accounts.

Huntertown Resource Officer Brandon Reichert reported that a string of recent car burglaries was solved. He reminded residents to lock their cars and their homes, noting thieves were stealing garage door openers out of cars and returning to homes when residents were away.

Clerk Treasurer Ryan Schwab reported the following:
  - The Annual Financial Report for 2017, the Debt Management worksheet for 2018 and the Post-Employment Benefits report for the town were submitted ahead of the March 1, 2018 deadline. He noted that the Annual Financial Report was advertised in the Northwest News on February 28, 2018 and in the Fort Wayne Journal Gazette on March 2, 2018.
  - Cheryl Phillips with the State Board of Account is beginning an audit for fiscal years 2015, 2016 and 2017 on Tuesday, March 6. The audit is scheduled to last a month.

Interim Superintendent of Utilities Gabe Brindle reported:
  - The town is addressing potholes, but the inconsistent weather has created problems.
  - Hydrant flushing was going to begin in April.
Mike Aker asked if a quote for a lawnmower at the wastewater treatment plant was addressed at the utility board meeting. Brindle said that it was not. Derek Frederickson added that the mower would be a State Revolving Fund (SRF) loan eligible expense and that the mower would be used only at the wastewater treatment plant.

Town Engineer Derek Frederickson reported:
  - Frederickson provided the board with a project status report for the wastewater treatment plant project, noting that the project is 97 percent complete and operating within the budget. The town disconnected from the City of Fort Wayne's system earlier in the day and all flow was being sent to the wastewater treatment plant. Additionally, miscellaneous clean up items were being taken care of.
  - The interview committee assigned to meet with Town Manager applicants was meeting on Tuesday, March 6, 2018 to look through resumes and decide on whom/when to interview.
  - The primary plat application for the Copper Creek addition will be the subject of Public Hearing on March 15, 2018 at 1 p.m. Frederickson noted the project is comprised of three components: 1) single family homes; 2) duplexes; 3) commercial. Topics of conversation included: access points into the addition; the impact on traffic and fire safety; and supplying Frederickson with a list of the board's concerns ahead of the Public Hearing. After no further discussion, no action was taken.
  - Frederickson provided the council with an updated 5-year plan for street projects. Topics of discussion included adding Hathaway Road to the list; utilizing a partnership with Allen County for larger projects; accounting for roads in the areas of new developments which are currently not on the list; whether to simply maintain streets this year and look at a larger project for 2019. After no further discussion, no action was taken.
  - The town needs to begin planning for future expansion. Discussion topics included the water and sewer utilities, utilizing developer agreements that pay for the cost of oversizing, notably the use of reimbursement agreements for new connections; and annexation. After no further discussion, no action was taken.

Dave Hawk with Hawk Haynie Kammeyer and Smith reported:
  - The town should look at updating its comprehensive plan. He believed it was last done in 2005-06. He said the town needs to look at its assets and evaluate how to get ahead of the curve when evaluating its future needs.


Dr. Melissa Rinehart, a resident at 15044 Carmel Lane, addressed that council about why she and her daughter moved to Huntertown, the numerous meetings she has attended in her time, and her desire for public service. She is running for Perry Township Trustee. She noted that after six years of living in an apartment complex, she recently purchased her first home in Perry Township. She encourages the council to continue to welcome others into the community and encourage civic participation.

Jim Fortman, a resident at 2114 Woods Road, asked the council to do its due diligence when considering the proposed Copper Creek addition project. Fortman detailed to the council how current plans for the project vastly differ than the original plans. We expressed concern about the size of the homes proposed; asking is it what Huntertown needs? He asked the council to look over submitted plans, not just pass them over.

Mikah Simmons, a resident at 18207 Hand Road, asked who was hiring the Town Manager and how many applicants there were. It was explained to Simmons that the council would hire the applicant and that 23 applications were received. Clerk Treasurer Ryan Schwab said that the interview committee was meeting on Tuesday, March 6, 2018 to pair that number down to 8-10 applicants to interview and that interviews would be scheduled soon after.

Mary Irene Allen, a resident at 1210 Cord Lane, said she brought three boys scouts who are working on their communication merit badge. She also expressed thanks for the patching done on Hathaway Road in the previous week.

Patricia Freck made a motion to adjourn. Brandon Seifert seconded. Motion passed with a voice vote and the meeting adjourned at 7:19 p.m.

The next meeting of the Huntertown Town Council is Monday, March 19, 2018 at 6:00 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer