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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
March 19, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, March 19, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Gary Grant and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Huntertown Resource Officer Brandon Reichert; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk and Mike Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were fifty-seven (57) guests and one (1) reporter. Absent was council member Patricia Freck.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Gary Grant made a motion to approve the minutes from the March 5, 2018 meeting. Brandon Seifert seconded. Motion passed, 4-0.

Mike Aker made a motion to approve the general claims dated March 19, 2018, in the amount of 88,518.77. Gary Grant seconded. Motion passed, 4-0.

Brandon Seifert made a motion to vote against having two entrances/connections (Tally Ho Drive and Windwood Court) in relation to the Villages at Copper Creek project and requested information on traffic studies for the entire project. Mike Aker seconded. Motion passed, 4-0. (More details listed under Old Business)

Gary Grant made a made a motion to withdrawal a deferment request for the entire Copper Creek project. Brandon Seifert seconded. Motion passed, 4-0.


No new business was presented.


Mike Stamets introduced a conversation about the Copper Creek Development project and its impact on the Huntertown area and the adjacent neighborhoods. He read a letter from council member Patricia Freck with her thoughts on the topic. Brandon Seifert stated that he had a conversation with Paul Blisk of the Allen County Department of Planning Services, who wanted to know how the town felt about the two entrances/connection points of off Gump Road at Tally Ho Drive and Windwood Court. (See the motion and details of under Council Actions above). Town attorneys Dave Hawk and Mike Hawk as well as Copper Creek developers Ric Zehr and Joe Zehr addressed the council about issues related to the project as well as the details of an Allen County Department of Planning Services public hearing for the project held on March 15, 2018. Council members asked about current options and how the town council can have a say in some of the details of the project. Council members expressed disappointment in a change in the project (withdrawing a request for a waiver on the required stub street connection at Windwood Court) was not subject to a full town council vote at a public meeting. Instead, the connection was discussed privately over email and a letter was sent to the plan commission based on those responses, which changed as some council members changed their position on the project. Council members asked for a traffic study to be done for the development and those documents were provided to them by the developer. Ric and Joe Zehr went on record to say that if the Plan Commission approved the project as-is, they would help the town get the connection at Windwood Court removed through the Board of Zoning Appeals. Other topics of conversation included how Town and County ordinances impact where connections must be and how many entrances are needed; the need/desire for a median on Gump Road; adding a stoplight at the intersection of State Road 3 and Old Lima Road at the SR3 entrance; and a study of Hathaway Road and its impact on the two entrances along that road.

The floor was opened to public comment.

Bill Hale, 1521 Quail Trail, implored with the council to vote on both entrance points, Tally Ho Drive and Windwood Court, despite conversation that Tally Ho Drive had to be used as an entrance point.

Melissa Rinehart, 15044 Carmel Lane, was concerned about the increased traffic behind the Willows Restaurant and the potential for more auto accidents.

Marcia Schamberg, 1301 Ashville Drive, expressed concern about traffic congestion, the number of children in the area who could be in danger as a result of the increased traffic and road repairs.

Ben Leming, 1201 Ashville Drive, said he was concerned about changes being made to the original plan and asked if the entire development would be connected.

Todd Roth, 15008 Windwood Court, said that the entire neighborhood is opposed to the connection at Windwood Court and that before the town sent its letter to the plan commission asking for the connection, that neighbors and the developer were in agreement to submit the waiver and remove the connection.

Jim Meyer, 15016 Water Oak Place, stated that the development is outside of the town's corporate limits and that the first and foremost priority of the council should be its current residents. He expressed his frustration in the process that changed the waiver for the connection point and told the council to get its act together and get the issue resolved.

Kathy Cicora, 1401 Ashville Drive, said she lives in between the two suggested connection points and the issue is dividing the neighborhood. She asked why the duplexes had to be put next to their addition when the development encompasses 1-square mile.

Wanda Gentry, 15234 Water Oak Place, said current taxpayers should be the priority, not people who may or may not move into Huntertown.

Lauren Liebing, 15012 Hedgebrook Drive, said that Hedgebrook Drive is in terrible shape and would worsen with increased traffic. People are not respectful of the speed limit and people who live in between the two proposed connections would be in danger.

Edgar Aleman, 15003 Hedgebrook Drive, asked for a show of hands from the audience of who was opposed the connection at Windwood Court. He also asked for speed bumps on Hedgebrook Drive.

Barbara Howard, 15022 Water Oaks Place, was hopeful of stopping the connection at Windwood Court. She said 30 children live in the addition and play in the streets.

Lynn Hale, 1521 Quail Trail, asked why Tally Ho had to be included as a connection point. Developers explained that the county ordinance requires it.

Kenneth Eubank, 15211 Water Oak Place, said that cars park on both sides of Hidden Oaks Run and you can hardly squeeze a car through. He was concerned about school bus traffic as well.

After no further comment, the vote was taken and is listed under Council Action above.


Gary Grant reported that he met with the Lima Plank Industrial Park Association in regard to electrical wiring issues/costs with street lighting in the park. He was provided with cost estimates and is asking Interim Superintendent of Utilities Gabe Brindle to get estimates on costs for repair work. He is also asking town attorney Dave Hawk to look into what responsibility the original developer has in helping with the repair costs.

Huntertown Resource Officer Brandon Reichert had no report.

Clerk Treasurer Ryan Schwab reported the following:
   - The town's audit is ongoing. The entrance conference was held on Thursday, March 8, 2018 with himself, Mike Stamets, Utility Board President Jim Fortman and Utility Office Manager Rosemary Scheele all in attendance. Auditors intend to be on site for another three weeks.
Interim Superintendent of Utilities Gabe Brindle reported:
   - Hydrant flushing was going to begin in April.
   - The town is addressing potholes, but the inconsistent weather has created problems.
   - A meeting was held with employees and Mike Stamets and Utility Board President Jim Fortman about the need to hire new employees. Mike Aker said he would like to begin hiring new employees after a Town Manager is hired. Brandon Seifert asked that a rate study be done to see if the town can afford new employees. After no further discussion, no action was taken.
   - The town would likely receiving the John Deere Track loader, approved by the Utility Service Board in February and by the Town Council in March, in July. He is hopeful that the town and vendor can agree on a short-term solution for a track loader in the interim.

Town Engineer Derek Frederickson had no report.

Dave Hawk with Hawk Haynie Kammeyer and Smith had no report.


Harriot Lim, 15019 Hunters Lane, said she approached the council at a previous meeting about parking concerns in her neighborhood and is happy with the parking situation since that time.

Gary Grant made a motion to adjourn. Mike Aker seconded. Motion passed with a voice vote and the meeting adjourned at 8:26 p.m.

The next meeting of the Huntertown Town Council is Monday, April 2, 2018 at 6:00 p.m. 

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer