Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
March 19, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on Monday, March 19, 2018
at 6:00 p.m. In attendance were council president Mike Stamets and council
members Mike Aker, Gary Grant and Brandon Seifert. Also present were:
Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe
Brindle; Huntertown Resource Officer Brandon Reichert; Derek Frederickson of
Engineering Resources Inc.; and Dave Hawk and Mike Hawk of Hawk Haynie
Kammeyer & Smith. Also in attendance were fifty-seven (57) guests and one
(1) reporter. Absent was council member Patricia Freck.
called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.
Gary Grant made a motion to
approve the minutes from the March 5, 2018 meeting. Brandon Seifert
seconded. Motion passed, 4-0.
Mike Aker made a motion to approve the
general claims dated March 19, 2018, in the amount of 88,518.77. Gary Grant
seconded. Motion passed, 4-0.
Brandon Seifert made a motion to vote
against having two entrances/connections (Tally Ho Drive and Windwood Court)
in relation to the Villages at Copper Creek project and requested
information on traffic studies for the entire project. Mike Aker seconded.
Motion passed, 4-0. (More details listed under Old Business)
Grant made a made a motion to withdrawal a deferment request for the entire
Copper Creek project. Brandon Seifert seconded. Motion passed, 4-0.
No new business was presented.
Mike Stamets introduced a conversation
about the Copper Creek Development project and its impact on the Huntertown
area and the adjacent neighborhoods. He read a letter from council member
Patricia Freck with her thoughts on the topic. Brandon Seifert stated that
he had a conversation with Paul Blisk of the Allen County Department of
Planning Services, who wanted to know how the town felt about the two
entrances/connection points of off Gump Road at Tally Ho Drive and Windwood
Court. (See the motion and details of under Council Actions above). Town
attorneys Dave Hawk and Mike Hawk as well as Copper Creek developers Ric
Zehr and Joe Zehr addressed the council about issues related to the project
as well as the details of an Allen County Department of Planning Services
public hearing for the project held on March 15, 2018. Council members asked
about current options and how the town council can have a say in some of the
details of the project. Council members expressed disappointment in a change
in the project (withdrawing a request for a waiver on the required stub
street connection at Windwood Court) was not subject to a full town council
vote at a public meeting. Instead, the connection was discussed privately
over email and a letter was sent to the plan commission based on those
responses, which changed as some council members changed their position on
the project. Council members asked for a traffic study to be done for the
development and those documents were provided to them by the developer. Ric
and Joe Zehr went on record to say that if the Plan Commission approved the
project as-is, they would help the town get the connection at Windwood Court
removed through the Board of Zoning Appeals. Other topics of conversation
included how Town and County ordinances impact where connections must be and
how many entrances are needed; the need/desire for a median on Gump Road;
adding a stoplight at the intersection of State Road 3 and Old Lima Road at
the SR3 entrance; and a study of Hathaway Road and its impact on the two
entrances along that road.
The floor was opened to public comment.
Bill Hale, 1521 Quail Trail, implored with the council to vote on
both entrance points, Tally Ho Drive and Windwood Court, despite
conversation that Tally Ho Drive had to be used as an entrance point.
Melissa Rinehart, 15044 Carmel Lane, was concerned about the increased
traffic behind the Willows Restaurant and the potential for more auto
Marcia Schamberg, 1301 Ashville Drive, expressed concern
about traffic congestion, the number of children in the area who could be in
danger as a result of the increased traffic and road repairs.
Leming, 1201 Ashville Drive, said he was concerned about changes being made
to the original plan and asked if the entire development would be connected.
Todd Roth, 15008 Windwood Court, said that the entire neighborhood is
opposed to the connection at Windwood Court and that before the town sent
its letter to the plan commission asking for the connection, that neighbors
and the developer were in agreement to submit the waiver and remove the
Jim Meyer, 15016 Water Oak Place, stated that the
development is outside of the town's corporate limits and that the first and
foremost priority of the council should be its current residents. He
expressed his frustration in the process that changed the waiver for the
connection point and told the council to get its act together and get the
Kathy Cicora, 1401 Ashville Drive, said she lives in
between the two suggested connection points and the issue is dividing the
neighborhood. She asked why the duplexes had to be put next to their
addition when the development encompasses 1-square mile.
Gentry, 15234 Water Oak Place, said current taxpayers should be the
priority, not people who may or may not move into Huntertown.
Liebing, 15012 Hedgebrook Drive, said that Hedgebrook Drive is in terrible
shape and would worsen with increased traffic. People are not respectful of
the speed limit and people who live in between the two proposed connections
would be in danger.
Edgar Aleman, 15003 Hedgebrook Drive, asked for
a show of hands from the audience of who was opposed the connection at
Windwood Court. He also asked for speed bumps on Hedgebrook Drive.
Barbara Howard, 15022 Water Oaks Place, was hopeful of stopping the
connection at Windwood Court. She said 30 children live in the addition and
play in the streets.
Lynn Hale, 1521 Quail Trail, asked why Tally Ho
had to be included as a connection point. Developers explained that the
county ordinance requires it.
Kenneth Eubank, 15211 Water Oak Place,
said that cars park on both sides of Hidden Oaks Run and you can hardly
squeeze a car through. He was concerned about school bus traffic as well.
After no further comment, the vote was taken and is listed under Council
Gary Grant reported
that he met with the Lima Plank Industrial Park Association in regard to
electrical wiring issues/costs with street lighting in the park. He was
provided with cost estimates and is asking Interim Superintendent of
Utilities Gabe Brindle to get estimates on costs for repair work. He is also
asking town attorney Dave Hawk to look into what responsibility the original
developer has in helping with the repair costs.
Officer Brandon Reichert had no report.
Clerk Treasurer Ryan Schwab
reported the following:
- The town's audit is ongoing. The
entrance conference was held on Thursday, March 8, 2018 with himself, Mike
Stamets, Utility Board President Jim Fortman and Utility Office Manager
Rosemary Scheele all in attendance. Auditors intend to be on site for
another three weeks.
Interim Superintendent of Utilities Gabe Brindle
- Hydrant flushing was going to begin in April.
- The town is addressing potholes, but the inconsistent
weather has created problems.
- A meeting was held with
employees and Mike Stamets and Utility Board President Jim Fortman about the
need to hire new employees. Mike Aker said he would like to begin hiring new
employees after a Town Manager is hired. Brandon Seifert asked that a rate
study be done to see if the town can afford new employees. After no further
discussion, no action was taken.
- The town would likely
receiving the John Deere Track loader, approved by the Utility Service Board
in February and by the Town Council in March, in July. He is hopeful that
the town and vendor can agree on a short-term solution for a track loader in
Town Engineer Derek Frederickson had no report.
Dave Hawk with Hawk Haynie Kammeyer and Smith had no report.
Harriot Lim, 15019 Hunters Lane, said
she approached the council at a previous meeting about parking concerns in
her neighborhood and is happy with the parking situation since that time.
Gary Grant made a motion to adjourn. Mike Aker seconded. Motion
passed with a voice vote and the meeting adjourned at 8:26 p.m.
next meeting of the Huntertown Town Council is Monday, April 2, 2018 at 6:00
President Clerk Treasurer