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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
April 2, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, April 2, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Patricia Freck and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Utility Employee Tim Schobert; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were fifteen (15) guests and one (1) reporter. Absent was council member Gary Grant and Huntertown Resource Office Brandon Reichert.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Patricia Freck made a motion to approve the minutes from the March 19, 2018 meeting. Mike Aker seconded. Motion passed, 4-0.

Mike Aker made a motion to approve the general claims dated April 2, 2018, in the amount of $54,077.36. Patricia Freck seconded. Motion passed, 4-0.

Mike Aker made a motion to approve Huntertown Resolution 18-001, a Resolution regarding Extensions of Water and Sewer Service. Brandon Seifert seconded. Patricia Freck asked Derek Frederickson about the status of the Halldale address mentioned in the resolution. Frederickson said he hadn't heard from the applicant in over three months but included them in the resolution in case the called. Mike Aker asked where the Halldale connection would take place and Frederickson said in Twin Eagles. After no further discussion, the motion passed, 4-0.


Kristen Macy, representing Fall Creek Development, presented the council with a proposed 4-single family home development along Woods Road, adjacent to the Town Square Development. The development is proposing that the development provide them with a sewer easement in exchange for a 1-acre area to be used as a common area for the development. Discussion topics included the timeline for the lots to be developed, whether re-zoning was required, and the status of a vote from the Homeowners Association on the development. After no further discussion, no action was taken.

Lizette Downey, the Chief Communication Officer for Northwest Allen County Schools, provided the council with an update on the need for a new elementary school in the area. Topics of discussion included the lack of a potential location, how the project will impact property taxes, the inability for the school system to redistrict its boundaries, and where people can find more information online. After no further discussion, no action was taken.


Mike Stamets introduced the topic of new employees, which was voted on by the Utility Service Board at its meeting earlier in the evening. He also asked about some inconsistencies within the Salary Ordinance related to how certain employee classifications are paid. Patricia Freck asked about the hiring process for new employees and Clerk-Treasurer Ryan Schwab provided information on budgeting for new employees. After no further discussion, no action was taken.


Mike Aker provided a status report on the Town Manager hiring process and encouraged board members who were not on the interview committee to speak with the two remaining candidates, both of whom were in attendance at the meeting.

Huntertown Resource Officer Brandon Reichert had no report.

Clerk Treasurer Ryan Schwab reported the following:
   - The town's audit is ongoing and should be wrapping up by the end of the first week of April.

Tim Schobert, filling in for Interim Superintendent of Utilities Gabe Brindle, reported the following:
   - Hydrant flushing was going to begin in the second week of April.
   - The town had enough little things to do that a part time employee would be beneficial.

Town Engineer Derek Frederickson reported the following:
   - He provided council with an updated street project summary and 5-year plan. Discussion topics included using town equipment to make smaller repairs; using local and federal grants for larger projects; funding for smaller projects; and a timeline to make a decision on how to proceed. After no further discussion, no action was taken.

In addition to items approved under Council Action, Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:
   - A change in law, effective July 1, 2018, allows the town to conduct meetings without having to meet the 48-hour open door policy. He explained what types of business can be conducted to comply with the new law.
   - Mike Aker asked about updates on annexation. Hawk had nothing to report and suggested this topic be undertaken by the Town Manager when that individual is hired.


Ben Smaltz, Indiana House of Representatives District 52, spoke to the council about being committed to road funding. He said about $90 million is being committed to Allen County. He urged the council to use him as a resource for letters of recommendation when submitting applications for road projects.

Mike Aker made a motion to adjourn. Brandon Seifert seconded. Motion passed with a voice vote and the meeting adjourned at 6:55 p.m.

The next meeting of the Huntertown Town Council is Monday, April 16, 2018 at 6:00 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer