Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
April 16, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, April 16, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were eleven (11) guests and one (1) reporter. Absent was Huntertown Resource Office Brandon Reichert.

Mike Stamets called the meeting to order at 6:02 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Mike Aker made a motion to approve the minutes from the April 2, 2018 meeting. Gary Grant seconded. Motion passed, 5-0.

Gary Grant made a motion to approve the general claims dated April 16, 2018, in the amount of 79,198.79. Brandon Seifert seconded. Motion passed, 5-0.

Mike Aker made a motion on behalf of the Town Manager interview committee to hire Beth Shellman as the Town Manager. Brandon Seifert seconded. The motion passed, 5-0.

Gary Grant made a motion to approve the council's portion for a purchase a utility truck from Max Platt in the amount of $13,330. Patricia Freck seconded. Motion passed, 5-0.

Mike Aker made a motion to introduce Huntertown Ordinance 18-001, Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Patricia Freck seconded. Motion passed, 5-0.

Mike Aker made a motion to consider Huntertown Ordinance 18-001, Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Patricia Freck seconded. Motion passed, 5-0.

Mike Aker made a motion to adopt Huntertown Ordinance 18-001, Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Brandon Seifert seconded. Motion passed, 5-0.

NEW BUSINESS

Kayla Konger, representing the Huntertown Heritage Days Festival Committee, talked to the council about a 5K run that will be a part of the 2018 festival on August 11, 2018. She provided council members with a suggested map of the route and requested comment from the council. Topics of conversation included using paved versus gravel roads; public versus private roads; getting information from other individuals who have put on similar races in the area; and using the Allen County Sheriff's Department to close off streets. After no further discussion, no action was taken.

John Widmann, representing the Huntertown Heritage Days Festival Committee, asked the council for a donation. Patricia Freck said that the town traditionally gives a donation of $500.00. Widmann asked if the town would consider paying $3,000 for the fireworks show. Freck said that the town is looking into improving its Christmas decorations and may need some of the budgeted funds for that project. Council members agreed to email ideas to each other and would make a decision at a future meeting. Other topics of conversation included bands playing during the festival; the amusement park rides for the festival; dates for the festival; theme for the festival; vendor tents for the festival; and Widmann thanks Mike Aker for joining the Festival Committee. After no further discussion, no action was taken.


OLD BUSINESS

Gary Grant asked Brindle about getting quotes for wiring the street lighting for the Lima Plank Industrial Park. Brindle said he hasn't looked into it yet. Mike Aker asked about the responsibility of the original developer, Wayne Boyd. Town Attorney Dave Hawk had no new information on the topic.

REPORTS

Patricia Freck asked Interim Superintendent of Utilities Gabe Brindle for information on vehicles listed on a handout he provided during the discussion on a town vehicle.

Huntertown Resource Officer Brandon Reichert was absent.

Clerk Treasurer Ryan Schwab reported the following:
   - The exit conference for the Town's audit was scheduled for Wednesday, April 18 at 10 a.m. Council members were emailed about the conference.
   - He is completing the town's Pre-Budget worksheet, due April 30, 2018, and wanted to inform the council that the Public Hearing for the budget would take place on Monday, September 17, 2018 and the scheduled adoption for the budget would take place on Monday, October 1, 2018.

Gabe Brindle, Interim Superintendent of Utilities, reported the following:
   - Gump Road construction is set to begin soon on repairing manholes and sidewalks. There will be no lane closures.
   - Hydrant flushing was going to begin this week.
Patricia Freck asked about Carroll Road. Brindle said an outstanding drainage issue exists on the southeast corner of the Carroll Road-Bethel Road intersection. Freck asked if it was the town's responsibility since that corner of the intersection is in the City of Fort Wayne's corporate limits. Town Attorney Dave Hawk said he would coordinate with individuals involved to see who is responsible. Town Engineer Derek Frederickson added that he was aware of the issue and the construction did not aggravate the problem.

Town Engineer Derek Frederickson reported the following:
   - He asked council to consider road projects at its first meeting in May. Patricia Freck asked Clerk-Treasurer Ryan Schwab to compile a report of available money to allocate to projects.

In addition to items approved under Council Action, Dave Hawk with Hawk Haynie Kammeyer and Smith had no further report.

PUBLIC COMMENT

Aaron Dettmer, a resident at 15924 Malcom Road, addressed the council about the Copper Creek project, stating that County Commissioner Nelson Peters told him that Peters voted for the project on the recommendation of the Town Council. Council members denied giving Peters a recommendation. Council members informed Dettmer that the project was not in the town's corporate limits and the only factor the town had any authority over was the ability to provide water/sewer utility services to the development. Other topics of conversation included Dettmer's feelings on the project; concerns about emergency services reaching the development; the ability to handle the increase in wastewater; and customers who are residents outside of the town's corporate limits being impacted by the decisions of the council.

John Widmann, representing the Huntertown Heritage Days Committee, asked the council to borrow the flags of the United States of America and the State of Indiana for the Huntertown Heritage Days parade. He also asked about using Town Hall as a cooling station in the event of extremely warm weather. The council verbally approved both items.

Gary Grant made a motion to adjourn. Brandon Seifert seconded. Motion passed with a voice vote and the meeting adjourned at 7:33 p.m.

The next meeting of the Huntertown Town Council is Monday, May 7, 2018 at 6:00 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer