Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
June 4, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, June 4, 2018 at 6:00 p.m. In attendance were council president Mike
Stamets and council members Mike Aker and Brandon Seifert. Also present were:
Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of
Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also
in attendance were thirteen (13) guests and one (1) reporter. Absent were
Councilmen Patricia Freck and Gary Grant and Huntertown Resource Officer Brandon
Mike Stamets called the meeting to order at 6:00 p.m. with the
Pledge of Allegiance.
Seifert made a motion to approve the minutes from the May 21, 2018 meeting. Mike
Aker seconded. Motion passed, 3-0.
Mike Aker made a motion to approve
the general claims dated June 4, 2018, in the amount of $52,281.09. Brandon
Seifert seconded. Motion passed, 3-0.
Mike Aker made a motion to
consider Huntertown Ordinance 18-002, Amendment to an Ordinance and Resolution
providing for the payment of salaries of elected officials and other employees
of the Town of Huntertown for fiscal year 2018. Brandon Seifert seconded. Town
Attorney Dave Hawk highlighted the changes in the ordinance and Mike Aker asked
if the utility board had approved it as well, which was confirmed. After no
further discussion, the motion passed, 3-0.
Brandon Seifert made a
motion to adopt Huntertown Ordinance 18-002, Amendment to an Ordinance and
Resolution providing for the payment of salaries of elected officials and other
employees of the Town of Huntertown for fiscal year 2018. Mike Aker seconded.
Motion passed, 3-0.
No new business
was brought forth
No old business
was brought forth.
Brandon Seifert asked
about providing an internship for high school students interested in working for
the town during summer hours. Town Attorney Dave Hawk recalled doing this in the
past but deferred to Town Manager Beth Shellman on the need for extra help.
Shellman noted that the age of high school students can limit the tasks they can
take on. Other topics included using local boy scouts in need of a service
project or using individuals in need of community service hours. After no
further discussion, no action was taken.
Huntertown Resource Officer
Brandon Reichert was absent.
Clerk-Treasurer Ryan Schwab reported the
- The town's audit report has been made public. Schwab
provided council members with a list of audit findings and asked if board
members needed more information. No further inquiry was required.
addition to items listed under Council Action, Town Manager Beth Shellman
handed the council a detailed report and highlighted the following items:
- Engineering Resources is submitting for an award with the
Concrete Reinforcing Steel Institute for the design of the Wastewater
Treatment Plant. She provided a letter of support from the Town that she
asked board members to sign.
- After receiving complaints in
the utility office, employees investigated and found the right-of-way
conditions left after the Gump Rd construction project resulted in a very
steep, partially rip rapped drainage area east of Hunters Ridge that is too
steep to safely mow. Town crews will add that to our list of right-of-way
areas we mow and will make plans to add Rip Rap to the area, there are two
open grates collecting grass and other debris. Town work crews will complete
the work this year.
- Shellman met with the Allen Co/Ft
Wayne Permits Coordinator and viewed the Accela online permit access
program. Huntertown is able to view permits and relevant data at no cost. I
am working with them to arrange the access to be made from my computer. This
should occur within the next couple of weeks.
- The Quarry
has submitted a petition for annexation. They will be on the June 18, 2018
town council meeting for the public hearing. The timeline for adoption of
the annexation Ordinance is at the July 23, 2018 Council Meeting.
- Tim Schobert met with contractors on May 30th and we are waiting on quotes
to repair the Town Hall irrigation system as needed.
Mike Stamets asked about the chloramine changeover, which Shellman said
is scheduled for the following week.
Town Engineer Derek Frederickson reported the following:
- Utility Service Board President Jim Fortman signed an
application from Soarin' Hawk Raptor Rehabilitation to provide conditional
approval for water and sewer connections. Derek Frederickson said the
property, when purchased, would connect its water at the Brownstone area and
connect its sewer to an existing line along Lima Road. He asked council to
pass a resolution for its approval of the connection. Board members plan to
review the resolution and vote on it at the June 18, 2018 meeting.
- Provided an update on the town's street program, notably looking at
funding sources for larger projects, specifically Hathaway Road.
Frederickson said that project cost could advance to a $5.5 million project
due to land development in the area increasing traffic volume. Frederickson
said he will continue to communicate with employee Randy Bailey to discuss
patching of Hathaway Road which was agreed upon for this summer. Other
topics of discussion included cooperation with Allen County and moving to a
different project this summer if they decide not to patch Hathaway Road at
this time. After no further discussion, no action was taken.
addition to items approved under Council Action, Dave Hawk with Hawk Haynie
Kammeyer and Smith had the following report:
- He provided further update from Fred Van Dorp, Director of
Budgeting Services for the Department of Local Government Finance on a
recent ruling on the town's LIT distributions related to a recent population
- Provided an update on a City of Fort Wayne fire
hydrant located along Gump Road operating in the Town's limit. He noted that
the road would not be cut and further discussion on the topic would be
happening later this week. Beth Shellman told the utility service board at
its meeting that the hydrant had been shut off.
Mike Aker asked
about individual annexation timelines. Hawk said that fiscal plans for the
Quarry and Brownstone are in the works. He also explained that the town had
until Dec. 31, 2019 to annex areas within a 1-mile radius of the City of
Fort Wayne. After that time, the City can begin annexing any of those areas
and the town needed to remain cognizant of that timeline. Beth Shellman also
said that her focus is annexing that territory first as well. After no
further discussion, no action was taken.
Larry Newton, a resident at 1410 Rabbit Run, told the council that he is
still concerned about a neighbor who is harboring chickens and other animals
is not going away. He is also concerned about the increased popularity in
urban development and hopes his neighborhood does not turn into a farm.
Rosalie Bowker, a resident at 15107 Hedgebrook Drive, wanted to
reinforce Newton's position on the chicken issue in their neighborhood. She
added that the smell is so bad that she can't work in her yard. She invited
council members to drive over and see the issue for themselves.
After no further public comment, Brandon Seifert made a motion to adjourn
the meeting. Mike Aker second. Motion passed with a voice vote and the
meeting adjourned at 6:49 p.m.
The next meeting of the Huntertown
Town Council is Monday, June 18, 2018 at 6:00 p.m.
President Clerk Treasurer