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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
June 4, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, June 4, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were thirteen (13) guests and one (1) reporter. Absent were Councilmen Patricia Freck and Gary Grant and Huntertown Resource Officer Brandon Reichert.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Brandon Seifert made a motion to approve the minutes from the May 21, 2018 meeting. Mike Aker seconded. Motion passed, 3-0.

Mike Aker made a motion to approve the general claims dated June 4, 2018, in the amount of $52,281.09. Brandon Seifert seconded. Motion passed, 3-0.

Mike Aker made a motion to consider Huntertown Ordinance 18-002, Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Brandon Seifert seconded. Town Attorney Dave Hawk highlighted the changes in the ordinance and Mike Aker asked if the utility board had approved it as well, which was confirmed. After no further discussion, the motion passed, 3-0.

Brandon Seifert made a motion to adopt Huntertown Ordinance 18-002, Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Mike Aker seconded. Motion passed, 3-0.


No new business was brought forth


No old business was brought forth.


Brandon Seifert asked about providing an internship for high school students interested in working for the town during summer hours. Town Attorney Dave Hawk recalled doing this in the past but deferred to Town Manager Beth Shellman on the need for extra help. Shellman noted that the age of high school students can limit the tasks they can take on. Other topics included using local boy scouts in need of a service project or using individuals in need of community service hours. After no further discussion, no action was taken.

Huntertown Resource Officer Brandon Reichert was absent.

Clerk-Treasurer Ryan Schwab reported the following:

   - The town's audit report has been made public. Schwab provided council members with a list of audit findings and asked if board members needed more information. No further inquiry was required.

In addition to items listed under Council Action, Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:

   - Engineering Resources is submitting for an award with the Concrete Reinforcing Steel Institute for the design of the Wastewater Treatment Plant. She provided a letter of support from the Town that she asked board members to sign.
   - After receiving complaints in the utility office, employees investigated and found the right-of-way conditions left after the Gump Rd construction project resulted in a very steep, partially rip rapped drainage area east of Hunters Ridge that is too steep to safely mow. Town crews will add that to our list of right-of-way areas we mow and will make plans to add Rip Rap to the area, there are two open grates collecting grass and other debris. Town work crews will complete the work this year.
   - Shellman met with the Allen Co/Ft Wayne Permits Coordinator and viewed the Accela online permit access program. Huntertown is able to view permits and relevant data at no cost. I am working with them to arrange the access to be made from my computer. This should occur within the next couple of weeks.
   - The Quarry has submitted a petition for annexation. They will be on the June 18, 2018 town council meeting for the public hearing. The timeline for adoption of the annexation Ordinance is at the July 23, 2018 Council Meeting.
   - Tim Schobert met with contractors on May 30th and we are waiting on quotes to repair the Town Hall irrigation system as needed.

Mike Stamets asked about the chloramine changeover, which Shellman said is scheduled for the following week.

Town Engineer Derek Frederickson reported the following:

   - Utility Service Board President Jim Fortman signed an application from Soarin' Hawk Raptor Rehabilitation to provide conditional approval for water and sewer connections. Derek Frederickson said the property, when purchased, would connect its water at the Brownstone area and connect its sewer to an existing line along Lima Road. He asked council to pass a resolution for its approval of the connection. Board members plan to review the resolution and vote on it at the June 18, 2018 meeting.
   - Provided an update on the town's street program, notably looking at funding sources for larger projects, specifically Hathaway Road. Frederickson said that project cost could advance to a $5.5 million project due to land development in the area increasing traffic volume. Frederickson said he will continue to communicate with employee Randy Bailey to discuss patching of Hathaway Road which was agreed upon for this summer. Other topics of discussion included cooperation with Allen County and moving to a different project this summer if they decide not to patch Hathaway Road at this time. After no further discussion, no action was taken.

In addition to items approved under Council Action, Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:

   - He provided further update from Fred Van Dorp, Director of Budgeting Services for the Department of Local Government Finance on a recent ruling on the town's LIT distributions related to a recent population change.
   - Provided an update on a City of Fort Wayne fire hydrant located along Gump Road operating in the Town's limit. He noted that the road would not be cut and further discussion on the topic would be happening later this week. Beth Shellman told the utility service board at its meeting that the hydrant had been shut off.

Mike Aker asked about individual annexation timelines. Hawk said that fiscal plans for the Quarry and Brownstone are in the works. He also explained that the town had until Dec. 31, 2019 to annex areas within a 1-mile radius of the City of Fort Wayne. After that time, the City can begin annexing any of those areas and the town needed to remain cognizant of that timeline. Beth Shellman also said that her focus is annexing that territory first as well. After no further discussion, no action was taken.


Larry Newton, a resident at 1410 Rabbit Run, told the council that he is still concerned about a neighbor who is harboring chickens and other animals is not going away. He is also concerned about the increased popularity in urban development and hopes his neighborhood does not turn into a farm.

Rosalie Bowker, a resident at 15107 Hedgebrook Drive, wanted to reinforce Newton's position on the chicken issue in their neighborhood. She added that the smell is so bad that she can't work in her yard. She invited council members to drive over and see the issue for themselves.

After no further public comment, Brandon Seifert made a motion to adjourn the meeting. Mike Aker second. Motion passed with a voice vote and the meeting adjourned at 6:49 p.m.

The next meeting of the Huntertown Town Council is Monday, June 18, 2018 at 6:00 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer