Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
June 18, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, June 18, 2018 at 6:00 p.m. In attendance were council president Mike
Stamets and council members Mike Aker, Gary Grant and Brandon Seifert. Also
present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek
Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie
Kammeyer & Smith. Also in attendance were thirteen (13) guests and two (2)
reporters. Absent were Councilmen Patricia Freck and Huntertown Resource Officer
Mike Stamets called the meeting to order at 6:00 p.m.
with the Pledge of Allegiance.
Mike Stamets suspended the meeting at 6:01
p.m. and opened the Public Hearing for the Quarry Annexation. No Public Comment
was brought forth and the Public Hearing was closed at 6:02 p.m.
regular meeting reconvened at 6:02 p.m.
Mike Aker made a motion to approve the minutes from the June 4, 2018
meeting. Brandon Seifert seconded. Motion passed, 4-0.
Gary Grant made a
motion to approve the general claims dated June 18, 2018, in the amount of
$75,513.13. Brandon Seifert seconded. Motion passed, 4-0.
made a motion to approve Huntertown Resolution 18-004, Huntertown Town Council
Resolution Approving 2018 Pay 2019 Real and Personal Property Compliance and
Statement of Benefits (CF-1) Form. Mike Aker seconded. Rachel Black, Economic
Development Specialist with Allen County Department of Planning Services,
provided detail on the resolution, specifically the three companies (AITF
Services, LLC/Adaptive Technologies, Inc.; O'Neal Excavating and Construction
Inc.; and Precision Laser Services, Inc.) who were deemed compliant. Brandon
Seifert asked about the potential for eliminating tax abatements for new
machines and equipment. Black confirmed the County is not considering that at
this time. After no further discussion, the motion passed, 4-0.
Aker made a motion to approve Huntertown Resolution 18-005, Resolution Regarding
Extensions of Water and Sewer Service (Soarin' Hawk Raptor Rehabilitation).
Brandon Seifert seconded. Derek Frederickson provided details on the resolution,
which was presented to the council at its June 4, 2018 meeting. Mike Aker asked
the owners what their next step was and company Vice-President Michael Dobbs
said they were meeting with the Board of Zoning Appeals on June 20, 2018. After
no further discussion, the motion passed 4-0.
Outside of items approved under Council Action, no new business was brought
Outside of items approved
under Council Action, no old business was brought forth.
Gary Grant addressed a parking issue at the Huntertown Post Office involving
an employee who is using one of the six public parking spots to park his vehicle
all day long. Grant said Huntertown Resource Officer Brandon Reichert is looking
into the issue and the town may consider using one of the available parking
spots as an employee only spot, noting that the increase in USPS vehicles is
limiting the number of parking spaces for employees. Resident Betty Lavachek
said the increase in population is creating greater traffic volume at the Post
Office and that the parking issue needs addressed. She also told the council to
enforce the parking ordinance related to that property so that the public had
spaces to park. Grant said that he will talk to Reichert and get the issue
resolved. After no further discussion, no action was taken.
reported that Allen County is opening a facility on Carroll Road for residents
to properly dispose of toxic materials. Beth Shellman added that an Open House
for the facility is scheduled for June 28, 2018 from 9-1 p.m. and that she would
be attending. Aker said he would bring more information back to the public at a
future meeting. After no further discussion, no action was taken.
Huntertown Resource Officer Brandon Reichert was absent.
Ryan Schwab had no report.
Town Manager Beth Shellman handed the council
a detailed report and highlighted the following items:
- Gump Road Work is ongoing. Mowing right-of-way issues are
being addressed and several complaints have been received related to
drainage issue at 213, 219 and 233 E. Gump Road. She will be contacting the
County Highway Department and request they added all town concerns to their
walk-thru punch list and the Town be present when they do the final
walk-thru with project contractors.
- The Brownstone
annexation is ongoing, however the inspection of the generator at the
project site has not been done and water/sewer connections cannot be
approved until that inspection is complete per an agreement with the
developer and the town.
- She is working with the
Department of Planning Services to look over code enforcement for the town.
A complaint was received about duckling in the Carroll Road area. The town
has an ordinance that prohibits harboring farm animals, unless exempted buy
the County's Zoning Ordinance. She will continue this discussion with
- The towns CCR report is finished and
approved by IDEM for mailing and publication and will go out in the next
utility bill and also is to be published in the local newspapers.
- She requested approval of the low bid of $600.00 from Outdoor Detail to
repair the irrigation system at Town Hall. Council members gave approval but
did not take a formal vote.
Mike Stamets asked about an item in her report related to grinding high
spots in four area roads (Hathaway Road, Apollo Drive, Mercury Lane and
Gemini Drive). Stamets asked if other roads were being considered. Shellman
said that the equipment was being rented from July 9-27 and the four roads
listed were identified by employee Randy Bailey as needing the most
Town Engineer Derek Frederickson reported the following:
- While a Community Crossings Grant application for Bethel and Hathaway
Roads is being planned, the town is bidding work for Hathaway Road in July
as previously discussed. Frederickson said the scope of the road repair is
different than what was previously discussed and approved by the council and
that the repair work would better accommodate a future road project if
development occurs in the future.
Dave Hawk with Hawk Haynie
Kammeyer and Smith had the following report:
- With vacation season looming, he expressed the importance
for Council members to attend the July 2, 2018 meeting to expedite the
passing of the Quarry Annexation. He noted that meeting would meet the
14-day requirement between the public hearing and the adoption and that the
annexation would be in place 30 days after approval.
None were brought forth
Mike Aker made a
motion to adjourn the meeting. Brandon Seifert second. Motion passed with a
voice vote and the meeting adjourned at 6:32 p.m.
The next meeting of
the Huntertown Town Council is Monday, July 2, 2018 at 6:00 p.m.
President Clerk Treasurer