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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
July 2, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, July 2, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Gary Grant and Brandon Seifert. Also present were: Huntertown resource Officer Brandon Reichert; Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were eleven (11) guests and one (1) reporter. Absent were Councilmen Mike Aker and Patricia Freck.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Gary Grant made a motion to approve the minutes from the June 18, 2018 meeting. Brandon Seifert seconded. Motion passed, 3-0.

Gary Grant made a motion to approve the general claims dated July 2, 2018, in the amount of $57,946.66. Brandon Seifert seconded. Motion passed, 3-0.

Gary Grant made a motion to introduce Huntertown Ordinance 18-003, An Ordinance Annexing Certain Territory to the Town of Huntertown, Indiana. Brandon Seifert seconded. Motion passed, 3-0.

Gary Grant made a motion to introduce Huntertown Ordinance 18-004, an Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Brandon Seifert seconded. Motion passed, 3-0.


Stacie Hubbert, representing the Allen County Department of Environmental Management, gave a presentation on the facility at 2260 Carroll Road which will be the site of Household Hazardous Waste Day; every Tuesday from 9-2 p.m. Residents can access the facility by using Fort Recovery Road.

Rob Peters, representing Colonial Life, gave the council a presentation on supplemental insurance benefits the company could provide the town.

Derek Frederickson of Engineering Resources Inc. presented the council with a change order from INDOT related to the Carroll Road reconstruction project. The change order would increase the cost of the project to the Town by $2,426.38. Gary Grant asked if this was the town's issue, since the work was done on a section of the road outside of the town's corporate limits and the problem existed before the project began. Grant would like to hear from DLZ Indiana, the engineering firm for the project, before making a decision. After no further discussion, no action was taken.

Resolution 18-006, a Resolution of the Town Council of the Town of Huntertown, Indiana adopting the Fiscal Plan in regards to the Annexation of the Quarry, a Subdivision in the SW 1/4 of Section 9, T32N, R123, Allen County, Indiana, was presented but the council opted to wait until the July 16 meeting to adopt so that all council members will have the chance to review the resolution and offer any comments or concerns. After no further discussion, no action was taken.


Outside of items approved under Council Action, no old business was brought forth.


No Council members had reports.

Huntertown Resource Officer Brandon Reichert addressed a parking issue at the Huntertown Post Office involving an employee who is using one of the six public parking spots to park his vehicle all day long. Reichert has suggested using one of the six spots - the spot furthest from the post office - as an employee only parking spot. He said the post office is in favor of the idea. He has also suggested painting lines on the pavement to indicate parking spaces. Resident Betty Lavachek added that there needs to be some clearance near the drop-off box on the property and that a handicapped space should be added. After no further discussion, no action was taken.

Clerk-Treasurer Ryan Schwab had no report.

Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:
   - Shellman and utility employee Dale Pugh joined members of the Allen County Highway Department and contractors for the Gump Road reconstruction project on July 2 to discuss punch list items as part of a pre-final walk thru. She provided a list of 12 items that needed addressed and noted that four additional items were added during the walk thru.
   - American Structurepoint has been retained by INDOT to perform environmental study work and a survey along State Road 3 and the Willow Creek area north of town.
Mike Stamets asked about an item in her report related to grinding high spots in four area roads (Hathaway Road, Apollo Drive, Mercury Lane and Gemini Drive). Stamets asked if other roads were being considered. Shellman said that the equipment was being rented from July 9-27 and the four roads listed were identified by employee Randy Bailey as needing the most attention.

Town Engineer Derek Frederickson had no report.

Dave Hawk with Hawk Haynie Kammeyer and Smith had no report.


Rob Green, a resident at 15108 Water Oak Place, asked about golf carts driving on the new sidewalk along Gump Road. Resource Office Brandon Reichert said that golf carts should be using the streets and he would monitor the situation.

Jim Fortman, a resident at 2114 Woods Road, speaking as the Utility Service Board President, informed council members that he is favor of hiring a Superintendent of Utilities and wanted all five members of the town council to provide their input before the Utility Board makes a decision.

After no further public comment was brought forth, Gary Grant a made a motion to adjourn the meeting. Brandon Seifert second. Motion passed with a voice vote and the meeting adjourned at 6:43 p.m

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer