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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
July 16, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, July 16, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Huntertown resource Officer Brandon Reichert; Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were twenty-six (26) guests and one (1) reporter. Absent was Councilmen Mike Aker.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Gary Grant made a motion to approve the minutes from the July 2, 2018 meeting. Brandon Seifert seconded. Motion passed, 4-0.

Patricia Freck made a motion to approve the general claims dated July 16, 2018, in the amount of $115,450.07 Gary Grant seconded. Motion passed, 4-0.

Brandon Seifert made a motion to approved Huntertown Council Resolution 18-006, a resolution adopting the Fiscal Plan in regards to the annexation of the Quarry, a Subdivision in the SW 1/4 of Section 9, T32N, R123, Allen County. Patricia Freck seconded. Stephen Carter, representing O.W. Krohn & Associates, provided the council with the copy of the fiscal plan and briefly reviewed its details. He opened the floor to council questions and none were brought forth. After no further discussion, the motion passed, 4-0.

Brandon Seifert made a motion to consider Huntertown Ordinance 18-003, An Ordinance Annexing Certain Territory to the Town of Huntertown, Indiana. Patricia Freck seconded. Motion passed, 4-0.

Gary Grant made a motion to adopt Huntertown Ordinance 18-003, An Ordinance Annexing Certain Territory to the Town of Huntertown, Indiana. Brandon Seifert seconded. Motion passed, 4-0.

Gary Grant made a motion to consider Huntertown Ordinance 18-004, an Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Mike Stamets seconded. Motion passed, 4-0.

Gary Grant made a motion to adopt Huntertown Ordinance 18-004, an Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Patricia Freck seconded. Motion passed, 4-0.


Kristen Macy and Barry Light, representing Fall Creek Development, presented the council with plans for a 21-lot subdivision (Drayton's Reserve) located along Woods Road. The subdivision would encompass 11 single family units and five (10-lots) single-family attached units. Renderings of multiple floor plans were also presented. Topics on conversation included re-zoning requirements; differences between single-family attached units and duplexes; a change in plans from a previous presentation on April 2, 2018; traffic along the Woods Road corridor; utilization of the land including existing wetlands; starting values for the units; other areas in Huntertown the developer has built in; and easement requirements. Macy stated that their company would be happy to put in writing that only the five proposed single-family attached units (lots 7-8; 9-10; 11-12; 17-18; and 20-21) would be used for that purpose and the remaining lots would be used for single-family units. Mike Stamets opened the floor to public comment on the topic.

Nicholas Bohnkey, a resident at 15961 Towne Park Run, asked about the benefit of zoning the property R2 as opposed to R1 and asked what R2 allows that R1 does not. Macy said that market demand is the reason for re-zoning and that single-family attached units are the only difference between the two zoning designations. Bohnkey expressed concern about traffic on Woods Road preventing residents from walking to Huntertown Family Park.

Christopher Harrison, a resident at 15242 Bears Breech Run, noted that the proposed addition backs up to his backyard and he was against the development. He asked about zoning the entire property for R1 and asked what the developer's word meant to him. Macy informed him that the developers have to get approval for any changes and can't just build whatever they want. Harrison asked why not put something on the property that benefits the entire community, suggesting a park. Macy informed him that the property was for sale and anyone could buy it and do what they wanted with it. Harrison expressed concern about Woods Road traffic. He also expressed concern that the development would take away from the "community and environment" that attracted him to move his family to Huntertown. He said another real-estate professional has advised him to move immediately if this development is approved.

After no further public comment was brought forth, no further discussion was had by council and no action was taken.

Jim Smith, Municipal Relationship Manager for Republic Services, presented the council with a packet detailing the second quarter, 2018 trash and recycling volumes for the town. He also played three videos on related trash/recycling topics.


Outside of items approved under Council Action, the following old business was brought forth:
   - Brad Dailey, representing DLZ Inc., addressed the council about a proposed change order to the Carroll Road Reconstruction project. Dailey confirmed that the issue (ponding water on adjacent private property) was present before the project started and that they project did not add to the problem. Discussion topics included the plan to fix the issue; whether the town was responsible to fix the issue; and could the adjacent homeowners pay to fix the issue. Town Manager Beth Shellman said she would contact the three adjacent homeowners impacted by the issue to gauge their interest in splitting the cost of the change order, 20-percent of which would be billed to the town in the amount of $2,426.38. After no further discussion, no action was taken.


No Council members had reports.

Huntertown Resource Officer Brandon Reichert had no report.
Patricia Freck asked Reichert about continued fireworks displays within the town's limits. Reichert reviewed the state law on fireworks with council members. Freck asked if the town passed its own ordinance regulating fireworks. Reichert said he would look into it.

Clerk-Treasurer Ryan Schwab had the following report:
   - He provided council with a timeline for the 2019 budget adoption, highlighting the proposed public hearing and adoption meeting dates.
   - He notified council that Utility Service Board member Chris Miller was presented a letter of resignation from Town Attorney Dave Hawk to fill out and return, effective July 31. Schwab noted that Miller is the board's Democrat and the spot must be filled by a Democrat by law. He also said that the seat is a council president appointment and would expire at the end of 2018.

Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:
   - Shellman, Reichert and utility employee Randy Bailey will be measuring parking spots at the Huntertown Post Office on July 24. They will be looking at making the space in front of the drop box "No Parking." Additionally, they are not enforcing "Postmaster Only Parking" in a designated spot until the Ordinance for the new parking spots is approved.
   - Contractors are dumping full trailer loads of brush, dirt and grass at the town's drop off facility, despite the posted "No Contractors" sign. Shellman is ordering a larger sign that will read "No Contractors or Commercial Dumping Allowed." The town wants to allow residents to be able to dump smaller piles of brush/dirt/grass. Resident Jim Fortman suggested putting a surveillance camera on the site. Brandon Reichert said that if they could get license plate numbers of the offenders, he would talk with those companies/drivers about the dumping regulations.
   - Requested the council approve payment not to exceed $1,000 for trimming low hanging trees. She suggested using Rainy Day or MVH money. Approval was given with a voice vote.
   - She requested council members provide thoughts on budget topics, including using funds for trails/sidewalks; welcome signs and Christmas decorations.
   - She requested permission to start a Facebook page for the town, with restrictions on commenting on posts. Approval was given with a voice vote.

Town Engineer Derek Frederickson had no report.

Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:
   - State law prohibits an annexation ordinance from becoming effective during the year preceding a federal decennial census, which applies in 2020; meaning no annexations can be approved in 2019. The only eligible annexation to complete before 2018 is the Brownstone development and he encouraged council members to get signed voluntary annexation forms from every resident in the development. All other potential annexations would be subject to approval in 2020.


Tim Schobert, a utility employee for the Town of Huntertown, asked the council about hiring summer help.

Jim Fortman, a resident at 2114 Woods Road, asked the council about using a local Boy Scout Troop to make candy canes for Christmas decorations. He hoped that would be a summer project, however, summer is almost over.

Fortman also addressed the council about hiring a Superintendent of Utilities as early as the following day. Topics of conversation included interviewing the candidate without council knowledge; the debate on a superintendent vs. department heads; qualifications of the candidate recommended; the need for a wastewater plant operator instead of a superintendent; opening the job in-house and properly advertising the job opening; the need for another employee to float between departments; and changing the salary ordinance so the superintendent answers only to the utility service board. After no further discussion, no action was taken.

After no further public comment was brought forth, Gary Grant a made a motion to adjourn the meeting. Brandon Seifert second. No formal vote on adjournment was taken as council members began to disperse. The meeting ended at 8:42 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer