Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
July 16, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, July 16, 2018 at 6:00 p.m. In attendance were council president Mike
Stamets and council members Patricia Freck, Gary Grant and Brandon Seifert. Also
present were: Huntertown resource Officer Brandon Reichert; Clerk-Treasurer Ryan
Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources
Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were
twenty-six (26) guests and one (1) reporter. Absent was Councilmen Mike Aker.
Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of
Gary Grant made a
motion to approve the minutes from the July 2, 2018 meeting. Brandon Seifert
seconded. Motion passed, 4-0.
Patricia Freck made a motion to approve
the general claims dated July 16, 2018, in the amount of $115,450.07 Gary Grant
seconded. Motion passed, 4-0.
Brandon Seifert made a motion to approved
Huntertown Council Resolution 18-006, a resolution adopting the Fiscal Plan in
regards to the annexation of the Quarry, a Subdivision in the SW 1/4 of Section
9, T32N, R123, Allen County. Patricia Freck seconded. Stephen Carter,
representing O.W. Krohn & Associates, provided the council with the copy of the
fiscal plan and briefly reviewed its details. He opened the floor to council
questions and none were brought forth. After no further discussion, the motion
Brandon Seifert made a motion to consider Huntertown
Ordinance 18-003, An Ordinance Annexing Certain Territory to the Town of
Huntertown, Indiana. Patricia Freck seconded. Motion passed, 4-0.
Grant made a motion to adopt Huntertown Ordinance 18-003, An Ordinance Annexing
Certain Territory to the Town of Huntertown, Indiana. Brandon Seifert seconded.
Motion passed, 4-0.
Gary Grant made a motion to consider Huntertown
Ordinance 18-004, an Amendment to an Ordinance and Resolution providing for the
payment of salaries of elected officials and other employees of the Town of
Huntertown for fiscal year 2018. Mike Stamets seconded. Motion passed, 4-0.
Gary Grant made a motion to adopt Huntertown Ordinance 18-004, an Amendment
to an Ordinance and Resolution providing for the payment of salaries of elected
officials and other employees of the Town of Huntertown for fiscal year 2018.
Patricia Freck seconded. Motion passed, 4-0.
Kristen Macy and Barry Light, representing Fall Creek Development, presented
the council with plans for a 21-lot subdivision (Drayton's Reserve) located
along Woods Road. The subdivision would encompass 11 single family units and
five (10-lots) single-family attached units. Renderings of multiple floor plans
were also presented. Topics on conversation included re-zoning requirements;
differences between single-family attached units and duplexes; a change in plans
from a previous presentation on April 2, 2018; traffic along the Woods Road
corridor; utilization of the land including existing wetlands; starting values
for the units; other areas in Huntertown the developer has built in; and
easement requirements. Macy stated that their company would be happy to put in
writing that only the five proposed single-family attached units (lots 7-8;
9-10; 11-12; 17-18; and 20-21) would be used for that purpose and the remaining
lots would be used for single-family units. Mike Stamets opened the floor to
public comment on the topic.
Nicholas Bohnkey, a resident at 15961 Towne
Park Run, asked about the benefit of zoning the property R2 as opposed to R1 and
asked what R2 allows that R1 does not. Macy said that market demand is the
reason for re-zoning and that single-family attached units are the only
difference between the two zoning designations. Bohnkey expressed concern about
traffic on Woods Road preventing residents from walking to Huntertown Family
Christopher Harrison, a resident at 15242 Bears Breech Run, noted
that the proposed addition backs up to his backyard and he was against the
development. He asked about zoning the entire property for R1 and asked what the
developer's word meant to him. Macy informed him that the developers have to get
approval for any changes and can't just build whatever they want. Harrison asked
why not put something on the property that benefits the entire community,
suggesting a park. Macy informed him that the property was for sale and anyone
could buy it and do what they wanted with it. Harrison expressed concern about
Woods Road traffic. He also expressed concern that the development would take
away from the "community and environment" that attracted him to move his family
to Huntertown. He said another real-estate professional has advised him to move
immediately if this development is approved.
After no further public
comment was brought forth, no further discussion was had by council and no
action was taken.
Jim Smith, Municipal Relationship Manager for Republic
Services, presented the council with a packet detailing the second quarter, 2018
trash and recycling volumes for the town. He also played three videos on related
items approved under Council Action, the following old business was brought
- Brad Dailey, representing DLZ Inc., addressed the
council about a proposed change order to the Carroll Road Reconstruction
project. Dailey confirmed that the issue (ponding water on adjacent private
property) was present before the project started and that they project did not
add to the problem. Discussion topics included the plan to fix the issue;
whether the town was responsible to fix the issue; and could the adjacent
homeowners pay to fix the issue. Town Manager Beth Shellman said she would
contact the three adjacent homeowners impacted by the issue to gauge their
interest in splitting the cost of the change order, 20-percent of which would be
billed to the town in the amount of $2,426.38. After no further discussion, no
action was taken.
No Council members had
Huntertown Resource Officer Brandon Reichert had no report.
Patricia Freck asked Reichert about continued fireworks displays within the
town's limits. Reichert reviewed the state law on fireworks with council
members. Freck asked if the town passed its own ordinance regulating fireworks.
Reichert said he would look into it.
Clerk-Treasurer Ryan Schwab had the
- He provided council with a timeline for the
2019 budget adoption, highlighting the proposed public hearing and adoption
- He notified council that Utility Service Board
member Chris Miller was presented a letter of resignation from Town Attorney
Dave Hawk to fill out and return, effective July 31. Schwab noted that Miller is
the board's Democrat and the spot must be filled by a Democrat by law. He also
said that the seat is a council president appointment and would expire at the
end of 2018.
Town Manager Beth Shellman handed the council a detailed
report and highlighted the following items:
- Shellman, Reichert
and utility employee Randy Bailey will be measuring parking spots at the
Huntertown Post Office on July 24. They will be looking at making the space in
front of the drop box "No Parking." Additionally, they are not enforcing
"Postmaster Only Parking" in a designated spot until the Ordinance for the new
parking spots is approved.
- Contractors are dumping full
trailer loads of brush, dirt and grass at the town's drop off facility, despite
the posted "No Contractors" sign. Shellman is ordering a larger sign that will
read "No Contractors or Commercial Dumping Allowed." The town wants to allow
residents to be able to dump smaller piles of brush/dirt/grass. Resident Jim
Fortman suggested putting a surveillance camera on the site. Brandon Reichert
said that if they could get license plate numbers of the offenders, he would
talk with those companies/drivers about the dumping regulations.
- Requested the council approve payment not to exceed $1,000 for trimming low
hanging trees. She suggested using Rainy Day or MVH money. Approval was given
with a voice vote.
- She requested council members provide
thoughts on budget topics, including using funds for trails/sidewalks; welcome
signs and Christmas decorations.
- She requested permission to
start a Facebook page for the town, with restrictions on commenting on posts.
Approval was given with a voice vote.
Town Engineer Derek Frederickson had no report.
Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:
- State law prohibits an annexation ordinance from becoming effective during
the year preceding a federal decennial census, which applies in 2020;
meaning no annexations can be approved in 2019. The only eligible annexation
to complete before 2018 is the Brownstone development and he encouraged
council members to get signed voluntary annexation forms from every resident
in the development. All other potential annexations would be subject to
approval in 2020.
Schobert, a utility employee for the Town of Huntertown, asked the council
about hiring summer help.
Jim Fortman, a resident at 2114 Woods
Road, asked the council about using a local Boy Scout Troop to make candy
canes for Christmas decorations. He hoped that would be a summer project,
however, summer is almost over.
Fortman also addressed the council about hiring a Superintendent of
Utilities as early as the following day. Topics of conversation included
interviewing the candidate without council knowledge; the debate on a
superintendent vs. department heads; qualifications of the candidate
recommended; the need for a wastewater plant operator instead of a
superintendent; opening the job in-house and properly advertising the job
opening; the need for another employee to float between departments; and
changing the salary ordinance so the superintendent answers only to the
utility service board. After no further discussion, no action was taken.
After no further public comment was brought forth, Gary Grant a made a
motion to adjourn the meeting. Brandon Seifert second. No formal vote on
adjournment was taken as council members began to disperse. The meeting
ended at 8:42 p.m.
President Clerk Treasurer