Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
August 6, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, August 6, 2018 at 6:00 p.m. In attendance were council president Mike
Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon
Seifert. Also present were: Huntertown resource Officer Brandon Reichert;
Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of
Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also
in attendance were ten (10) guests and one (1) reporter.
called the meeting to order at 6:11 p.m. with the Pledge of Allegiance.
Patricia Freck made a motion to approve
the minutes from the July 16, 2018 regular meeting. Brandon Seifert seconded.
Motion passed, 5-0.
Gary Grant made a motion to approve the minutes from
the July 30, 2018 administrative meeting. Patricia Freck seconded. Motion
Brandon Seifert made a motion to approve the general
claims, dated August 6, 2018. Mike Aker seconded. Mike Stamets noted that the
claims were in the amount of $107,227.01. Mike Aker asked Clerk-treasurer Ryan
Schwab about a claim for Robert Boren. Schwab noted that Boren lost five of his
paychecks and the town was re-issuing him those dollars in one sum. After no
further discussion, the motion passed, 5-0.
Gary Grant made a motion to
approve the secondary plat for Cottages at Verano development. Mike Aker
seconded. Jim Morlan, representing New Venture Development Corp. addressed the
council about the progress of the development. Beth Shellman reported that the
testing on the water and sewer connections and the streets was completed without
an issue. After no further discussion, the motion passed, 5-0.
Grant made a motion to consider Huntertown Ordinance 18-005, An Ordinance
Annexing Certain Territory to the Town of Huntertown, Indiana. Patricia Freck
seconded. Motion passed, 4-0.
Gary Grant made a motion to adopt
Huntertown Ordinance 18-003, An Ordinance amending the code of ordinances and
Huntertown Ordinance 08-010 by establishing time limits and parking regulations
on Trinity Street in the Town of Huntertown. Brandon Seifert seconded. Motion
Patricia Freck made a motion to consider Huntertown
Ordinance 18-005, An Ordinance amending the code of ordinances and Huntertown
Ordinance 08-010 by establishing time limits and parking regulations on Trinity
Street in the Town of Huntertown. Mike Aker seconded. Motion passed, 5-0.
Mike Aker made a motion to adopt Huntertown Ordinance 18-005, An Ordinance
amending the code of ordinances and Huntertown Ordinance 08-010 by establishing
time limits and parking regulations on Trinity Street in the Town of Huntertown.
Mike Stamets seconded. Motion passed, 5-0.
Gary Grant made a motion to
approve a three-percent raise for employees for the 2019 calendar year. Brandon
Seifert seconded. Motion passed, 5-0.
Gary Grant made a motion to
approve the purchase of an implement trailer to haul the town's track loader.
The cost is $7,599 to be shared equally between the water and sewer utilities
and the general fund. Patricia Freck seconded. Town employee Randy Bailey
provided details on the trailer and clerk-treasurer Ryan Schwab confirmed
funding was available for the purchase. After no further discussion, the motion
Mike Aker made a motion to approved purchase of two 9'2"
snow plows from W.A. Jones for a not to exceed amount of $12,755. Gary Grant
seconded. Motion passed, 5-0.
Bunn, representing Walk to Remember, addressed the council about the possibility
of closing one lane on Woods Road for the 2018 event on Saturday, Oct. 13, 2018.
A handout was provided to the council, detailing what areas would be impacted by
the event and which areas needed a police presence. Huntertown Resource Officer
Brandon Reichert offered suggestions to improve traffic flow and indicated he
would be willing take part in helping both foot traffic and street traffic on
the day of the event.
Mike Stamets introduced discussion stating that
after an administrative meeting on July 30, 2018, town leaders (Utility Board
and Town Council) had come to a consensus to move forward with hiring a
Superintendent of Utilities. Stamets noted that the Utility Service Board
discussed details of the job at its meeting earlier in the evening. A job
description was created town Engineer Derek Frederickson and Town Manager Beth
Shellman and distributed to town leaders. Council members discussed the job
posting timeline and noted that resumes should be sent to Shellman. After no
further discussion, no action was taken.
No Old Business was brought forth.
Mike Stamets noted the passing of former Huntertown Town Council member Bruce
Huntertown Resource Officer Brandon Reichert had no report.
Clerk-Treasurer Ryan Schwab had the following report:
He and Shellman will be meeting with the street supervisor and water and sewer
plant operators to begin work on the 2019 budget. They intend to provide budget
information to the council at its next meeting on August 20, 2018.
Seifert asked Schwab about the status of the Police Protection line item on the
appropriation report provided to council. Schwab noted that there are two line
items dedicated to police protection and enough money was budgeted to cover the
cost of the contract.
Town Manager Beth Shellman handed the council a detailed report and
highlighted the following items:
- Street Paving for
Greentee Court and Fairway Court is being considered this calendar year as
Oakmont Development begins work on Section 1 of the Willow Ridge North
development. Oakmont Development issued a letter to the Town stating that
"additional companies were considered for the Willow Ridge surfacing. The
Bid from 1st Brooks Construction was highly considered and chosen on their
responsiveness and reliability in their work." Shellman provided the council
a copy of that quote in the amount of $23,007. Both Shellman and Schwab were
concerned about the letter not listing the names and amounts of the other
quotes from the additional companies. Shellman agreed to seek more quotes on
her own and would provide the council with details when she has them.
Town Engineer Derek Frederickson had no report.
Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:
- He would be distributing forms to council members to get signatures from
residents involved in the Brownstone Annexation.
John Widmann, representing the Huntertown Heritage
Days Festival Committee, asked for council members to judge the gold cart
decorating contest on August 11 at 1 p.m. He also thanked the town for
allowing a notice about the festival to be included in a recent utility
Betty Lavachek, a resident at 2127 Myers Drive, reported
that damage occurred at the Huntertown Cemetery and she thanked Resource
Officer Brandon Reichert for chasing down the individual involved. Over
$5,000 in damage occurred.
After no further public comment was
brought forth, Gary Grant a made a motion to adjourn the meeting. Brandon
Seifert second. The motion passed with a voice vote and the meeting
adjourned at 7:06 p.m.
President Clerk Treasurer