Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
August 6, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, August 6, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Huntertown resource Officer Brandon Reichert; Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were ten (10) guests and one (1) reporter.

Mike Stamets called the meeting to order at 6:11 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Patricia Freck made a motion to approve the minutes from the July 16, 2018 regular meeting. Brandon Seifert seconded. Motion passed, 5-0.

Gary Grant made a motion to approve the minutes from the July 30, 2018 administrative meeting. Patricia Freck seconded. Motion passed, 5-0.

Brandon Seifert made a motion to approve the general claims, dated August 6, 2018. Mike Aker seconded. Mike Stamets noted that the claims were in the amount of $107,227.01. Mike Aker asked Clerk-treasurer Ryan Schwab about a claim for Robert Boren. Schwab noted that Boren lost five of his paychecks and the town was re-issuing him those dollars in one sum. After no further discussion, the motion passed, 5-0.

Gary Grant made a motion to approve the secondary plat for Cottages at Verano development. Mike Aker seconded. Jim Morlan, representing New Venture Development Corp. addressed the council about the progress of the development. Beth Shellman reported that the testing on the water and sewer connections and the streets was completed without an issue. After no further discussion, the motion passed, 5-0.

Gary Grant made a motion to consider Huntertown Ordinance 18-005, An Ordinance Annexing Certain Territory to the Town of Huntertown, Indiana. Patricia Freck seconded. Motion passed, 4-0.

Gary Grant made a motion to adopt Huntertown Ordinance 18-003, An Ordinance amending the code of ordinances and Huntertown Ordinance 08-010 by establishing time limits and parking regulations on Trinity Street in the Town of Huntertown. Brandon Seifert seconded. Motion passed, 5-0.

Patricia Freck made a motion to consider Huntertown Ordinance 18-005, An Ordinance amending the code of ordinances and Huntertown Ordinance 08-010 by establishing time limits and parking regulations on Trinity Street in the Town of Huntertown. Mike Aker seconded. Motion passed, 5-0.

Mike Aker made a motion to adopt Huntertown Ordinance 18-005, An Ordinance amending the code of ordinances and Huntertown Ordinance 08-010 by establishing time limits and parking regulations on Trinity Street in the Town of Huntertown. Mike Stamets seconded. Motion passed, 5-0.

Gary Grant made a motion to approve a three-percent raise for employees for the 2019 calendar year. Brandon Seifert seconded. Motion passed, 5-0.

Gary Grant made a motion to approve the purchase of an implement trailer to haul the town's track loader. The cost is $7,599 to be shared equally between the water and sewer utilities and the general fund. Patricia Freck seconded. Town employee Randy Bailey provided details on the trailer and clerk-treasurer Ryan Schwab confirmed funding was available for the purchase. After no further discussion, the motion passed, 5-0.

Mike Aker made a motion to approved purchase of two 9'2" snow plows from W.A. Jones for a not to exceed amount of $12,755. Gary Grant seconded. Motion passed, 5-0.

NEW BUSINESS

Zach Bunn, representing Walk to Remember, addressed the council about the possibility of closing one lane on Woods Road for the 2018 event on Saturday, Oct. 13, 2018. A handout was provided to the council, detailing what areas would be impacted by the event and which areas needed a police presence. Huntertown Resource Officer Brandon Reichert offered suggestions to improve traffic flow and indicated he would be willing take part in helping both foot traffic and street traffic on the day of the event.

Mike Stamets introduced discussion stating that after an administrative meeting on July 30, 2018, town leaders (Utility Board and Town Council) had come to a consensus to move forward with hiring a Superintendent of Utilities. Stamets noted that the Utility Service Board discussed details of the job at its meeting earlier in the evening. A job description was created town Engineer Derek Frederickson and Town Manager Beth Shellman and distributed to town leaders. Council members discussed the job posting timeline and noted that resumes should be sent to Shellman. After no further discussion, no action was taken.

OLD BUSINESS

No Old Business was brought forth.

REPORTS

Mike Stamets noted the passing of former Huntertown Town Council member Bruce Dunwiddie.

Huntertown Resource Officer Brandon Reichert had no report.

Clerk-Treasurer Ryan Schwab had the following report:
   - He and Shellman will be meeting with the street supervisor and water and sewer plant operators to begin work on the 2019 budget. They intend to provide budget information to the council at its next meeting on August 20, 2018.
Brandon Seifert asked Schwab about the status of the Police Protection line item on the appropriation report provided to council. Schwab noted that there are two line items dedicated to police protection and enough money was budgeted to cover the cost of the contract.

Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:
   - Street Paving for Greentee Court and Fairway Court is being considered this calendar year as Oakmont Development begins work on Section 1 of the Willow Ridge North development. Oakmont Development issued a letter to the Town stating that "additional companies were considered for the Willow Ridge surfacing. The Bid from 1st Brooks Construction was highly considered and chosen on their responsiveness and reliability in their work." Shellman provided the council a copy of that quote in the amount of $23,007. Both Shellman and Schwab were concerned about the letter not listing the names and amounts of the other quotes from the additional companies. Shellman agreed to seek more quotes on her own and would provide the council with details when she has them.

Town Engineer Derek Frederickson had no report.

Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:
   - He would be distributing forms to council members to get signatures from residents involved in the Brownstone Annexation.

PUBLIC COMMENT

John Widmann, representing the Huntertown Heritage Days Festival Committee, asked for council members to judge the gold cart decorating contest on August 11 at 1 p.m. He also thanked the town for allowing a notice about the festival to be included in a recent utility billing.

Betty Lavachek, a resident at 2127 Myers Drive, reported that damage occurred at the Huntertown Cemetery and she thanked Resource Officer Brandon Reichert for chasing down the individual involved. Over $5,000 in damage occurred.

After no further public comment was brought forth, Gary Grant a made a motion to adjourn the meeting. Brandon Seifert second. The motion passed with a voice vote and the meeting adjourned at 7:06 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer