Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
August 20, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, August 20, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were four (4) guests and one (1) reporter. Absent were council members Patricia Freck and Gary Grant; Huntertown Resource Office Brandon Reichert; and Derek Frederickson of Engineering Resources Inc.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Mike Aker made a motion to approve the minutes from the August 6, 2018 meeting. Brandon Seifert seconded. Motion passed, 3-0.

Brandon Seifert made a motion to approve the general claims, dated August, 20 2018, in the amount of $100,277.49. Mike Aker seconded. Motion passed, 3-0.

Mike Aker made a motion to accept a quote from 1st Brooks Construction Company Inc. in the amount of $22,000 for repair work at Greentee Court and Fairway Court. Brandon Seifert seconded. Motion passed, 3-0.

NEW BUSINESS

Clerk-Treasurer Ryan Schwab provided council with a draft of the 2019 Budget Form 1 (estimated expenses); 2019 Estimated Miscellaneous Revenue, and two spreadsheets detailing estimated capital project expenses for the 2019 budget year. Schwab also discussed the budget timeline, noting that the budget would be presented to the DGLF on August 29, 2018 at 2 p.m. Council members decided to hold off on a detailed conversation until all members were present. Town Attorney Dave Hawk suggested scheduling an Administrative Meeting at a date to be determined. After no further discussion, no action was taken.

Schwab reported that the town is looking into an Excess Levy Appeal in conjunction with the 2019 budget. Schwab reported that the town can apply for an appeal based on two types of claims: a) annexation; b) three-year growth factor exceeding 2-percent of the statewide average. Schwab said he is working with Steve Carter of O.W. Krohn & Associates to put the appeal together and submit it to DLGF along with the budget.

OLD BUSINESS

No Old Business was brought forth.

REPORTS

Brandon Seifert said it was great to see the amount of people who attended the Huntertown Heritage Days Parade and took part in the festival.

Huntertown Resource Officer Brandon Reichert was absent.

Clerk-Treasurer Ryan Schwab had the following report:

   - Utility Service Board member Chris Miller had turned in his letter of resignation effective August 31, 2018. Schwab noted that his seat is a Democratic seat, is a council executive appointed seat, and that his term expired at the end of 2018.

Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:

   - Wanted a clarification on the council's intentions for employee raises for 2019, specifically if elected officials would receive raises. Council members confirmed their intention to approve a 3-percent raise for employees and no raise for elected officials.
   - Creating stickers to be placed on golf carts that were registered with the town. Each year, the sticker color and date would change. She would be working with Resource Officer Brandon Reichert for the best way to utilize the sticker. Town Attorney Dave Hawk said he would update the town's golf cart ordinance policy to prohibit sidewalk traffic.
   - She is compiling a list of sidewalks to repair based on 1) damage; 2) ADA compliance; 3) new requests. She would like to use the Town's Facebook page to ask residents for input, but was uncertain of the status of the Facebook page. She intends to develop a sidewalk plan to address problem areas as money allows.
   - Lima Road Storage is hosting an open house on Wednesday, August 22, 2018 at noon and council members are invited.
   - Woods Road and Hathaway/Bethel Roads are being considered for the Community Crossings Grant Call for projects.
   - Presented a timeline for getting remonstrance waiver consent forms signed for the Brownstone subdivision, noting that if all the signatures were collected by the end of September, the annexation could be completed in 2018.

Town Engineer Derek Frederickson was absent.

Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:

   - He is in communication with Allen County Auditor Nick Jordan in regards to Riverboat Revenue Sharing proceeds for the Town, noting that the Town should receive approximately $9,400 in additional proceeds.

PUBLIC COMMENT

Larry Newton, a resident at 1410 Rabbit Run, expressed his disappointment that his neighbor is being allowed to violate the town's land use ordinance without a variance from the Allen County Department of Planning Services (DPS) and continues to have chickens and roosters on her property. Shellman noted that the DPS is holding an injunction hearing on August 30, 2018 and that the town would be willing to testify on his behalf to get the chickens removed. Dave Hawk said he would speak with the DPS' attorney to seek some "Sunset Legislation" forcing residents to remove farm animals from their property. He said the town could also argue the property is a health hazard. Hawk plans to address the town's Land use Ordinance. Rosalie Bowker, a resident at 15107 Hedgebrook Drive, also participated in the discussion.

After no further public comment was brought forth, Brandon Seifert a made a motion to adjourn the meeting. Mike Aker second. The motion passed with a voice vote and the meeting adjourned at 7:04 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer