Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
September 4, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Tuesday, September 4, 2018 at 6:00 p.m. In attendance were council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Huntertown Resource Officer Brandon Reichert, Bill Etzler of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were nine (9) guests and one (1) reporter. Absent was council member Mike Stamets.

Patricia Freck called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Brandon Seifert made a motion to approve the minutes from the August 20, 2018 meeting. Mike Aker seconded. Motion passed, 4-0.

Gary Grant made a motion to approve the general claims, dated September 4, 2018, in the amount of $54,082.05. Brandon Seifert seconded. Motion passed, 4-0.

Mike Aker made a motion to introduce Huntertown Ordinance 18-006, an Ordinance to amend Ordinance 09-009 regulating the use and registration of golf carts within the Town of Huntertown, Indiana. Gary Grant seconded. Dave Hawk explained the change in the ordinance and after no further discussion, the motion passed 4-0.

Gary Grant made a motion to consider Huntertown Ordinance 18-006, an Ordinance to amend Ordinance 09-009 regulating the use and registration of golf carts within the Town of Huntertown, Indiana. Brandon Seifert seconded. Motion passed, 4-0.

Gary Grant made a motion to adopt Huntertown Ordinance 18-006, an Ordinance to amend Ordinance 09-009 regulating the use and registration of golf carts within the Town of Huntertown, Indiana. Mike Aker seconded. Motion passed, 4-0.

Gary Grant made a motion to introduce Huntertown Ordinance 18-007, an ordinance approving rezoning for Fall Creek Development. Mike Aker seconded. Beth Shellman noted that the developer had provided the town with an agreement stating the use of the land being re-zoned. After no further discussion, the motion passed 4-0.

Mike Aker made a motion to consider Huntertown Ordinance 18-007, an ordinance approving rezoning for Fall Creek Development. Gary Grant seconded. Motion passed, 4-0.

Mike Aker made a motion to adopt Huntertown Ordinance 18-007, an ordinance approving rezoning for Fall Creek Development. Gary Grant seconded. Motion passed, 4-0.

Brandon Seifert made a motion to approve the preliminary plat for Drayton's Reserve. Gary Grant seconded. Motion passed, 4-0.

Mike Aker made a motion to approve Huntertown Resolution 18-007, a Resolution amending the policy on use of credit cards. Brandon Seifert seconded. Ryan Schwab said the resolution updates the town's credit limit to $1,000 and adds the Town Manager as an authorized user of the account. After no further discussion, the motion passed, 4-0.

Brandon Seifert made a motion to approve Huntertown Resolution 18-008, a Resolution regarding extension of water and sewer service for a residence located at 1077 Hathaway Road. Mike Aker seconded. Beth Shellman noted that the Utility Service Board gave conditional approval for the connection at its meeting earlier in the evening and that this resolution was part of that conditional approval. Branson Seifert asked about where the connections would be made on the property, and Bill Etzler of Engineering Resources noted that those connections were still being planned. Beth Shellman added that a water connection could be made on Hathaway Road and that there is a sewer connection point on the back corner of the property. After no further discussion, the motion passed 4-0.

Gary Grant made a motion to allow Clerk-Treasurer Ryan Schwab to advertise the 2019 budget. Brandon Seifert seconded. Schwab provided council with a packet of budget documents and highlighted the Form 3 (Notice to Advertise). Schwab indicated that the town is applying for an Excess Levy Appeal with the budget. He noted that the Public Hearing would be September 17, 2018 and the Adoption Hearing is scheduled for October 1, 2018.

Gary Grant made a motion to have Beth Shellman close out the Carroll Road Reconstruction Project with DLZ. Brandon Seifert seconded. Shellman noted that remaining work on the project could be done with the town's staff. After no further discussion, the motion passed, 4-0.

Gary Grant made a motion to take bids for roadwork on Hathaway Road and Bethel Road under advisement with Engineering Resources Inc. reviewing the bids. Brandon Seifert seconded. The motion passed, 4-0.

NEW BUSINESS

Outside of items listed under Council Action, no other new business was brought forth.

OLD BUSINESS

Outside of items listed under Council Action, no old business was brought forth.

REPORTS

No Council members had reports.

Huntertown Resource Officer Brandon Reichert had no report.

Clerk-Treasurer Ryan Schwab had the following report:

   - Information for council members to set up Huntertown.in.gov email addresses was included in the meeting packet.

In addition to items listed under Council Action, Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:

   - She attended an early coordination meeting for the Carroll Road East of Bethel to Millstone Drive and Carroll Road from Lima Road to Shearwater Run projects on August 28. Details of which were listed in her report.
   - Shellman, Schwab and Utility Office Manager Rosemary Scheele will be working on updating the Town's Personnel Policy and would bring a new document to the council when complete.
   - A recent bus fire did damage to pavement near 12202 Wandering Way. Northwest Allen County School's has added the item to its insurance claim. The damage covers about 80 square feet and needs milled and resurfaced to fix.
   - The town does not have 100 percent participation from Brownstone residents for voluntary annexation. Dave Hawk encouraged the town to continue getting signatures of approval from residents to help keep the annexation timeline ongoing.

Town Engineer Derek Frederickson was absent. Bill Etzler had no report.

Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:

   - He is working with the Allen County Board of Health to resolve an ongoing issue with chickens in the town's corporate limits.

PUBLIC COMMENT

Betty Lavachek, a resident at 2127 Myers Drive, asked about mosquito spraying. Shellman noted that the town was sprayed in August and that another spraying was scheduled for September.
Lavachek also asked about construction traffic parking vehicles in the turn lane on Gump Road. Brandon Reichert said he would take care of the issue.

After no further public comment was brought forth, Gary Grant a made a motion to adjourn the meeting. Mike Aker second. The motion passed with a voice vote and the meeting adjourned at 7:05 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer