Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
September 17, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, September 17, 2018 at 6:00 p.m. In attendance were council president
Mike Stamets and council members Mike Aker and Brandon Seifert. Also present
were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Huntertown
Resource Officer Brandon Reichert, Derek Frederickson of Engineering Resources
Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were
five (5) guests and one (1) reporter. Absent was council members Patricia Freck
and Gary Grant.
Mike Stamets called the meeting to order at 6:00 p.m.
with the Pledge of Allegiance.
At 6:00 p.m. Mike Stamets suspended the
council meeting and opened the Public Hearing for the 2019 budget.
Public Comment was brought forth.
At 6:01 p.m. Mike Stamets closed the
public hearing and reconvened the regular meeting.
Brandon Seifert made a motion to approve the minutes
from the September 4, 2018 meeting. Mike Aker seconded. Motion passed, 3-0.
Mike Aker made a motion to approve the general claims, dated September 17,
2018, in the amount of $82,255.30. Brandon Seifert seconded. Motion passed, 3-0.
Mike Aker made a motion to reject bids for two road projects: 1)
Hathaway Road and; 2) Bethel Road; as presented by Engineering Resources.
Brandon Seifert seconded. Beth Shellman and Derek Frederickson both recommended
to council to re-bid the projects for 2019 as part of the Community Crossings
Grant program. After no further discussion, the motion passed, 3-0.
Brandon Seifert made a motion to use CEDIT funds to pay for the town's
25-percent share of the Community Crossings Grant Program for projects at Bethel
Road and Hathaway Road. Mike Aker seconded. Beth Shellman said the town would
encumber 2018 CEDIT funds into the 2019 budget to pay for the projects,
estimated to cost $151,000. After no further discussion, the motion passed, 4-0.
Outside of items listed under
Council Action, no other new business was brought forth.
No old business was brought forth.
Mike Stamets reported that the town received a Notice of
Deficiencies from ADA and Title IV and that he was putting together an
organizational chart of employees to meet one of the deficiencies. Beth Shellman
said she was also aware of the list of deficiencies and plans to have them
addressed by the October 10, 2018 deadline. She will bring the list of
deficiencies to the council's attention at its October 1, 2018 meeting.
Huntertown Resource Officer Brandon Reichert had the following report:
- Contractors working on Gump Road have been told not to park in the middle turn
lane of the road. Instead, they will either park off the road or in the drive
lane of the road and have traffic flow around them.
- After a
complaint from a resident about Post office employees using multiple parking
spots at the Post Office, Reichert said he talked with the Postmaster and the
problem has been solved. The parking lot includes one space dedicated to a post
office employee and the remaining spots are for post office customers.
- He is spending extra time patrolling the Huntertown Cemetery because of
vandalism. He also said the Pokemon Go game is starting again and the town has
multiple properties where people are playing the game.
- He has
selected a company in Auburn to purchase stickers for registered golf cart
users. Other topics of conversation included providing registered users with a
list of rules and regulations for golf cart use and automatically renewing
registrations for golf carts through the utility billing. After no further
discussion, no action was taken.
Clerk-Treasurer Ryan Schwab had no
In addition to items listed under Council Action, Town Manager
Beth Shellman handed the council a detailed report and highlighted the following
- A Request for Proposal (RFP) has been sent to five
engineering firms for the Carroll Road East of Bethel to Millstone Drive and
Carroll Road from Lima Road to Shearwater Run projects. Responses are due by
October 7, 2018. A scoring committee consisting of herself, Mike Aker, Patricia
Freck, Ryan Schwab and new Superintendent of Utilities Mark Aurich will review
the RFPs and score the Letters of Interest for selection by January, 2019.
Construction is scheduled from 2022.
- She requested approval
to purchase $600 in AWWA training materials, including Water
Treatment/Distribution, Math for Treatment/Distribution and practice exam
material. These materials can be used by all utility employees.
- Brownstone and Shoaff Road annexation paperwork has begun. The Fiscal Plan is
being finished and will be available before the first outreach meeting. The
first notice for publication is scheduled to be sent on Sept. 21 for Sept. 26
publishing and certified mailers will be sent to homeowners on September 26. The
required meetings will be held between October 26 and November 2. The ordinance
will be introduced on November 19 and would become effective on January 1, 2020.
- She is investigating a plan to create a TIF district on the
vacant industrial property at the corner of Lima Road and State Road 3, accessed
by Plank Street, within the town's corporate limits. Brandon Seifert said that
he would like to be a part of this process.
- Mosquito Spraying
will be done the week of September 17-21.
Mike Aker said that he has noticed amber lights have been left on some of
the town vehicles overnight and asked Shellman to point this out to utility
employees who drive trucks.
Town Engineer Derek Frederickson had no report.
Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:
- The Allen County Board of Health involved itself in an ongoing dispute
over housing chickens at a residence along Rabbit Run. The resident in
question plans to move to a more rural area, Hawk said. Resident Rosalie
Bowker of 15107 Hedgebrook Drive thanked council member Mike Aker for
visiting her residence and said that the home was cleaned up just before the
Health Department arrived. Resident Betty Lavachek of 2127 Myers Drive asked
if it was a benefit to the town to hand over enforcement of this ordinance
to the county was in the town's best interest. Mike Aker said the entire
thing was more a matter timing than who was enforcing the ordinance.
Cindy Bailey, a resident at 2608
Hunter Road, asked for some tall grass at the back of Towne Square to be
mowed between utility boxes. Brandon Seifert said he would contact the
homeowners association and have the work done. Brandon Reichert suggested
calling the utility company to bury cable that is preventing the grass from
Bailey asked whom she should contact about a
barking dog. Reichert said to contact him and he would provide the address
to the Sheriff Department's Animal Control Unity.
asked if the stickers for golf carts also included ATVs or UTVs. Reichert
said that as long as those vehicles are registered with the state that they
don't need to register with the town.
After no further public
comment was brought forth, Brandon Seifert made a motion to adjourn the
meeting. Mike Aker second. The motion passed with a voice vote and the
meeting adjourned at 6:45 p.m.
President Clerk Treasurer