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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
September 17, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, September 17, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Huntertown Resource Officer Brandon Reichert, Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were five (5) guests and one (1) reporter. Absent was council members Patricia Freck and Gary Grant.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.

At 6:00 p.m. Mike Stamets suspended the council meeting and opened the Public Hearing for the 2019 budget.

No Public Comment was brought forth.

At 6:01 p.m. Mike Stamets closed the public hearing and reconvened the regular meeting.


Brandon Seifert made a motion to approve the minutes from the September 4, 2018 meeting. Mike Aker seconded. Motion passed, 3-0.

Mike Aker made a motion to approve the general claims, dated September 17, 2018, in the amount of $82,255.30. Brandon Seifert seconded. Motion passed, 3-0.

Mike Aker made a motion to reject bids for two road projects: 1) Hathaway Road and; 2) Bethel Road; as presented by Engineering Resources. Brandon Seifert seconded. Beth Shellman and Derek Frederickson both recommended to council to re-bid the projects for 2019 as part of the Community Crossings Grant program. After no further discussion, the motion passed, 3-0.

Brandon Seifert made a motion to use CEDIT funds to pay for the town's 25-percent share of the Community Crossings Grant Program for projects at Bethel Road and Hathaway Road. Mike Aker seconded. Beth Shellman said the town would encumber 2018 CEDIT funds into the 2019 budget to pay for the projects, estimated to cost $151,000. After no further discussion, the motion passed, 4-0.


Outside of items listed under Council Action, no other new business was brought forth.


No old business was brought forth.


Mike Stamets reported that the town received a Notice of Deficiencies from ADA and Title IV and that he was putting together an organizational chart of employees to meet one of the deficiencies. Beth Shellman said she was also aware of the list of deficiencies and plans to have them addressed by the October 10, 2018 deadline. She will bring the list of deficiencies to the council's attention at its October 1, 2018 meeting.

Huntertown Resource Officer Brandon Reichert had the following report:
   - Contractors working on Gump Road have been told not to park in the middle turn lane of the road. Instead, they will either park off the road or in the drive lane of the road and have traffic flow around them.
   - After a complaint from a resident about Post office employees using multiple parking spots at the Post Office, Reichert said he talked with the Postmaster and the problem has been solved. The parking lot includes one space dedicated to a post office employee and the remaining spots are for post office customers.
   - He is spending extra time patrolling the Huntertown Cemetery because of vandalism. He also said the Pokemon Go game is starting again and the town has multiple properties where people are playing the game.
   - He has selected a company in Auburn to purchase stickers for registered golf cart users. Other topics of conversation included providing registered users with a list of rules and regulations for golf cart use and automatically renewing registrations for golf carts through the utility billing. After no further discussion, no action was taken.

Clerk-Treasurer Ryan Schwab had no report.

In addition to items listed under Council Action, Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:
   - A Request for Proposal (RFP) has been sent to five engineering firms for the Carroll Road East of Bethel to Millstone Drive and Carroll Road from Lima Road to Shearwater Run projects. Responses are due by October 7, 2018. A scoring committee consisting of herself, Mike Aker, Patricia Freck, Ryan Schwab and new Superintendent of Utilities Mark Aurich will review the RFPs and score the Letters of Interest for selection by January, 2019. Construction is scheduled from 2022.
   - She requested approval to purchase $600 in AWWA training materials, including Water Treatment/Distribution, Math for Treatment/Distribution and practice exam material. These materials can be used by all utility employees.
   - Brownstone and Shoaff Road annexation paperwork has begun. The Fiscal Plan is being finished and will be available before the first outreach meeting. The first notice for publication is scheduled to be sent on Sept. 21 for Sept. 26 publishing and certified mailers will be sent to homeowners on September 26. The required meetings will be held between October 26 and November 2. The ordinance will be introduced on November 19 and would become effective on January 1, 2020.
   - She is investigating a plan to create a TIF district on the vacant industrial property at the corner of Lima Road and State Road 3, accessed by Plank Street, within the town's corporate limits. Brandon Seifert said that he would like to be a part of this process.
   - Mosquito Spraying will be done the week of September 17-21.

Mike Aker said that he has noticed amber lights have been left on some of the town vehicles overnight and asked Shellman to point this out to utility employees who drive trucks.

Town Engineer Derek Frederickson had no report.

Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report:
   - The Allen County Board of Health involved itself in an ongoing dispute over housing chickens at a residence along Rabbit Run. The resident in question plans to move to a more rural area, Hawk said. Resident Rosalie Bowker of 15107 Hedgebrook Drive thanked council member Mike Aker for visiting her residence and said that the home was cleaned up just before the Health Department arrived. Resident Betty Lavachek of 2127 Myers Drive asked if it was a benefit to the town to hand over enforcement of this ordinance to the county was in the town's best interest. Mike Aker said the entire thing was more a matter timing than who was enforcing the ordinance.


Cindy Bailey, a resident at 2608 Hunter Road, asked for some tall grass at the back of Towne Square to be mowed between utility boxes. Brandon Seifert said he would contact the homeowners association and have the work done. Brandon Reichert suggested calling the utility company to bury cable that is preventing the grass from being mowed.
   Bailey asked whom she should contact about a barking dog. Reichert said to contact him and he would provide the address to the Sheriff Department's Animal Control Unity.
   Bailey asked if the stickers for golf carts also included ATVs or UTVs. Reichert said that as long as those vehicles are registered with the state that they don't need to register with the town.

After no further public comment was brought forth, Brandon Seifert made a motion to adjourn the meeting. Mike Aker second. The motion passed with a voice vote and the meeting adjourned at 6:45 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer