Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
October 1, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, October 1, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Huntertown Resource Officer Brandon Reichert, Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were seven (7) guests and one (1) reporter.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Mike Aker made a motion to approve the minutes from the September 17, 2018 meeting. Gary Grant seconded. Motion passed, 5-0.

Mike Aker made a motion to approve the general claims, dated October 1, 2018, in the amount of $49,022.97. Brandon Seifert seconded. Motion passed, 5-0.

Gary Grant made a motion to introduce Huntertown Ordinance 18-008, an Ordinance for Appropriations and Tax Rates (2019 budget). Mike Aker seconded. Clerk-Treasurer Ryan Schwab informed the council of an error in the public notice related to an excess levy appeal the town was seeking along with the budget. The town had two options: a) re-advertise the budget, hold a second public hearing and pass the budget sometime the week of Oct. 29-Nov. 1 in order to meet the Nov. 1 approval deadline; b) approve the budget as presented and not seek the excess levy appeal. Council members discussed the need to raise taxes versus the dollar amount the appeal would garner for the town; they attempted to set a date for a special meeting to adopt the budget under option one, but could not, and thus opted instead for option two. After no further discussion, the motion passed, 5-0.

Mike Aker made a motion to consider Huntertown Ordinance 18-008, an Ordinance for Appropriations and Tax Rates (2019 budget). Patricia Freck seconded. Motion passed, 5-0.

Mike Aker made a motion to adopt Huntertown Ordinance 18-008, an Ordinance for Appropriations and Tax Rates (2019 budget). Brandon Seifert seconded. Motion passed, 5-0.

Patricia Freck made a motion to approve Huntertown Resolution 18-009, Resolution regarding extension of water and sewer service for Copper Creek Development. Brandon Seifert seconded. Motion passed, 5-0.

Patricia Freck made a motion to approve Huntertown Resolution 18-010, amending Resolution 17-002 by appointing an ADA and Title VI Coordinator. Gary Grant seconded. Motion passed, 5-0.

Brandon Seifert made a motion to adopt the Title VI Implementation Plan for the Town of Huntertown as presented. Patricia Freck seconded. Discussion topics included having ISPEAK cards to help the town communicate with customers who speak a foreign language; the process of making changes as needed; the make-up of the town's organizational flow chart and which employees answer to whom (boards/council included) based on Indiana Code; and updating job descriptions for the Town Manager and the Superintendent of Utilities. After no further discussion, the motion passed, 5-0.

NEW BUSINESS

Discussion was opened on conditional approval for the secondary plat of the Willow Ridge North Section 1 development. Discussion items included how close the developer is to having functioning utilities; getting an agreement put in writing that included repairing damages to any of the town's existing roadways in the area; the name of the subsequent sections of the development; and the number of lots included. After no further discussion, no action was taken. Council agreed to re-open discussion at the October 15, 2018 meeting.

Discussion was opened on the re-zoning of property at 15022 Lima Road for the Huntertown Senior Apartments (Yellow Apartments). Derek Frederickson said that the applicant is working through some issues, that this was the third version of this plan and that a new plan was being prepared. Developer RJ Parent, a resident at 1214 W. Main Street in Fort Wayne, addressed the council about updated plans for the property and the differences between R3 and R2 zoning. He noted that a Public Hearing is planned for October 11. After no further discussion, no action was taken.

Discussion was opened for an Interlocal Agreement between the town and the Allen County Highway Department. Beth Shellman reported that the town was interested in having the County do some road improvement work along Hathaway and Bethel Roads, but the County couldn't do the work because the Interlocal Agreement was not approved. Shellman noted that the town already has an Interlocal Agreement in place that expires on Dec. 31, 2019 but that the town was presented with an updated document to consider earlier in 2018. The new agreement would expire on Dec. 31, 2020. Shellman reviewed the changes between the two documents. After no further discussion, no action was taken.

Discussion was opened about a plan for a potential TIF District proposed by Beth Shellman at the September 17, 2018 town council meeting. Patricia Freck had questions about the hourly rate for the attorney the town was seeking to hire to do the work and wanted more information on the purpose of a TIF district. Shellman provided some examples of some TIF District work she did as Town Manager of the Town of Albion. Freck said that she would like the council to get information about the process and the plan for the proposed property prior to making a decision. After no further discussion, no action was taken.

OLD BUSINESS

No old business was brought forth.

REPORTS

Brandon Seifert expressed his concern over the cost of legal fees incurred by the Town. He suggested that town council members should utilize the Town Manager as much as possible instead of contacting the attorney directly. Patricia Freck said the council should always be monitoring expenses, but if she needs a legal opinion, she is going to contact the attorney directly and not the Town Manager.

Huntertown Resource Officer Brandon Reichert had no report.

Clerk-Treasurer Ryan Schwab had no report.

In addition to items listed under Council Action, Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:
   - She has ordered letter-sized ruled note pads with the town logo on them and will give council members one to try out.
   - She opened a discussion on using iPads for town business. She said some town council members have complained about SPAM in their email and it was suggested that having an iPad would reduce some of that. Other discussion items included various apps to put on the iPad to aid in town business and where to purchase the iPads. After no further discussion, no action was taken.
   - She opened a discussion about polo shirts for council members with the town logo on them to where in a professional setting. No action was taken.
   - A local homeowners association complained about a pot-bellied pig being housed at a residence as a pet. She sought input from the council as to the classification of a pot-bellied pig as a pet or a farm animal and she would reintroduce the topic at the October 15, 2018 meeting.

Town Engineer Derek Frederickson had the following report
   - A new Northwest Allen County Schools elementary school is planned to be located along Hathaway Road, adjacent to the town's wastewater treatment plant. Frederickson hopes to have more information on roadway improvements for the project at a future meeting. Other topics of discussion included establish a uniform policy for roadway improvements related to new development projects in the future and meeting with the school to share information. After no further discussion, no action was taken.

Dave Hawk with Hawk Haynie Kammeyer and Smith had no report.

PUBLIC COMMENT

Dave Smith, a resident at 2729 Hunter Road, had the following comments:
   - Council members work for the town residents.
   - He has trouble hearing at meetings and no one moved their microphones after he complained about being unable to hear earlier in the meeting.
   - The home at the corner of Lima Road and Hunter Road in Huntertown does not move its vehicles from the public parking spots or the motor home from its driveway.
   - A home along Hunter Road that caught fire is still sitting there.
   - A condemned house along Webster Street needs tore down. Patricia Freck said that she saw people working on the roof of that home.
   - The Towne Square subdivision has homes adjacent to him with tall grass that aren't being addressed and the subdivision's common area was only mowed once over the summer. He also complained that trash from the subdivision ends up in his yard.
   - His utility bill was over $270 when it's normally $100.

At the request of Aaron Dettmer, a resident at 15294 Malcolm Road, Huntertown Resource Officer Brandon Reichert addressed some of Smith's complaints, noting that the vehicles on the corner of Lima Road and Hunter Road are parked legally, they run and the resident does move them; the home on Webster Street has been permitted to be fixed and that work has begun.

Patricia Freck reported there is some street lights out on Lima Road.

Mike Stamets asked resident Cindy Bailey if she got a resolution to the high grass issues she presented the council at its September 17, 2018 meeting. She said no. Brandon Seifert said that the Towne Square Homeowners Association is utilizing a property management company to help address those issues.
Brandon Reichert told Bailey that the barking dog she commented on at the September 17 meeting has been reported to Animal Care Control Unit of the Allen County Sheriff Department.

After no further public comment was brought forth, Brandon Seifert made a motion to adjourn the meeting. Patricia Freck seconded. The motion passed with a voice vote and the meeting adjourned at 8:04 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer