Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
October 1, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on
Monday, October 1, 2018 at 6:00 p.m. In attendance were council president Mike
Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon
Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth
Shellman; Huntertown Resource Officer Brandon Reichert, Derek Frederickson of
Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also
in attendance were seven (7) guests and one (1) reporter.
called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.
Mike Aker made a motion to approve the
minutes from the September 17, 2018 meeting. Gary Grant seconded. Motion passed,
Mike Aker made a motion to approve the general claims, dated
October 1, 2018, in the amount of $49,022.97. Brandon Seifert seconded. Motion
Gary Grant made a motion to introduce Huntertown Ordinance
18-008, an Ordinance for Appropriations and Tax Rates (2019 budget). Mike Aker
seconded. Clerk-Treasurer Ryan Schwab informed the council of an error in the
public notice related to an excess levy appeal the town was seeking along with
the budget. The town had two options: a) re-advertise the budget, hold a second
public hearing and pass the budget sometime the week of Oct. 29-Nov. 1 in order
to meet the Nov. 1 approval deadline; b) approve the budget as presented and not
seek the excess levy appeal. Council members discussed the need to raise taxes
versus the dollar amount the appeal would garner for the town; they attempted to
set a date for a special meeting to adopt the budget under option one, but could
not, and thus opted instead for option two. After no further discussion, the
motion passed, 5-0.
Mike Aker made a motion to consider Huntertown
Ordinance 18-008, an Ordinance for Appropriations and Tax Rates (2019 budget).
Patricia Freck seconded. Motion passed, 5-0.
Mike Aker made a motion to
adopt Huntertown Ordinance 18-008, an Ordinance for Appropriations and Tax Rates
(2019 budget). Brandon Seifert seconded. Motion passed, 5-0.
Freck made a motion to approve Huntertown Resolution 18-009, Resolution
regarding extension of water and sewer service for Copper Creek Development.
Brandon Seifert seconded. Motion passed, 5-0.
Patricia Freck made a
motion to approve Huntertown Resolution 18-010, amending Resolution 17-002 by
appointing an ADA and Title VI Coordinator. Gary Grant seconded. Motion passed,
Brandon Seifert made a motion to adopt the Title VI Implementation
Plan for the Town of Huntertown as presented. Patricia Freck seconded.
Discussion topics included having ISPEAK cards to help the town communicate with
customers who speak a foreign language; the process of making changes as needed;
the make-up of the town's organizational flow chart and which employees answer
to whom (boards/council included) based on Indiana Code; and updating job
descriptions for the Town Manager and the Superintendent of Utilities. After no
further discussion, the motion passed, 5-0.
Discussion was opened on conditional approval for the secondary plat of the
Willow Ridge North Section 1 development. Discussion items included how close
the developer is to having functioning utilities; getting an agreement put in
writing that included repairing damages to any of the town's existing roadways
in the area; the name of the subsequent sections of the development; and the
number of lots included. After no further discussion, no action was taken.
Council agreed to re-open discussion at the October 15, 2018 meeting.
Discussion was opened on the re-zoning of property at 15022 Lima Road for the
Huntertown Senior Apartments (Yellow Apartments). Derek Frederickson said that
the applicant is working through some issues, that this was the third version of
this plan and that a new plan was being prepared. Developer RJ Parent, a
resident at 1214 W. Main Street in Fort Wayne, addressed the council about
updated plans for the property and the differences between R3 and R2 zoning. He
noted that a Public Hearing is planned for October 11. After no further
discussion, no action was taken.
Discussion was opened for an Interlocal
Agreement between the town and the Allen County Highway Department. Beth
Shellman reported that the town was interested in having the County do some road
improvement work along Hathaway and Bethel Roads, but the County couldn't do the
work because the Interlocal Agreement was not approved. Shellman noted that the
town already has an Interlocal Agreement in place that expires on Dec. 31, 2019
but that the town was presented with an updated document to consider earlier in
2018. The new agreement would expire on Dec. 31, 2020. Shellman reviewed the
changes between the two documents. After no further discussion, no action was
Discussion was opened about a plan for a potential TIF District
proposed by Beth Shellman at the September 17, 2018 town council meeting.
Patricia Freck had questions about the hourly rate for the attorney the town was
seeking to hire to do the work and wanted more information on the purpose of a
TIF district. Shellman provided some examples of some TIF District work she did
as Town Manager of the Town of Albion. Freck said that she would like the
council to get information about the process and the plan for the proposed
property prior to making a decision. After no further discussion, no action was
No old business was brought
Brandon Seifert expressed his
concern over the cost of legal fees incurred by the Town. He suggested that town
council members should utilize the Town Manager as much as possible instead of
contacting the attorney directly. Patricia Freck said the council should always
be monitoring expenses, but if she needs a legal opinion, she is going to
contact the attorney directly and not the Town Manager.
Resource Officer Brandon Reichert had no report.
Schwab had no report.
In addition to items listed under Council Action,
Town Manager Beth Shellman handed the council a detailed report and highlighted
the following items:
- She has ordered letter-sized ruled note
pads with the town logo on them and will give council members one to try out.
- She opened a discussion on using iPads for town business. She
said some town council members have complained about SPAM in their email and it
was suggested that having an iPad would reduce some of that. Other discussion
items included various apps to put on the iPad to aid in town business and where
to purchase the iPads. After no further discussion, no action was taken.
- She opened a discussion about polo shirts for council members with the town
logo on them to where in a professional setting. No action was taken.
- A local homeowners association complained about a pot-bellied pig being housed
at a residence as a pet. She sought input from the council as to the
classification of a pot-bellied pig as a pet or a farm animal and she would
reintroduce the topic at the October 15, 2018 meeting.
Town Engineer Derek Frederickson had the following report
- A new Northwest Allen County Schools elementary school is planned to be
located along Hathaway Road, adjacent to the town's wastewater treatment
plant. Frederickson hopes to have more information on roadway improvements
for the project at a future meeting. Other topics of discussion included
establish a uniform policy for roadway improvements related to new
development projects in the future and meeting with the school to share
information. After no further discussion, no action was taken.
Dave Hawk with Hawk Haynie Kammeyer and Smith had no report.
Dave Smith, a resident at 2729 Hunter
Road, had the following comments:
- Council members work for
the town residents.
- He has trouble hearing at meetings
and no one moved their microphones after he complained about being unable to
hear earlier in the meeting.
- The home at the corner of
Lima Road and Hunter Road in Huntertown does not move its vehicles from the
public parking spots or the motor home from its driveway.
A home along Hunter Road that caught fire is still sitting there.
- A condemned house along Webster Street needs tore down. Patricia Freck
said that she saw people working on the roof of that home.
- The Towne Square subdivision has homes adjacent to him with tall grass
that aren't being addressed and the subdivision's common area was only mowed
once over the summer. He also complained that trash from the subdivision
ends up in his yard.
- His utility bill was over $270 when
it's normally $100.
At the request of Aaron Dettmer, a resident at
15294 Malcolm Road, Huntertown Resource Officer Brandon Reichert addressed
some of Smith's complaints, noting that the vehicles on the corner of Lima
Road and Hunter Road are parked legally, they run and the resident does move
them; the home on Webster Street has been permitted to be fixed and that
work has begun.
Patricia Freck reported there is some street lights
out on Lima Road.
Mike Stamets asked resident Cindy Bailey if she
got a resolution to the high grass issues she presented the council at its
September 17, 2018 meeting. She said no. Brandon Seifert said that the Towne
Square Homeowners Association is utilizing a property management company to
help address those issues.
Brandon Reichert told Bailey that the barking
dog she commented on at the September 17 meeting has been reported to Animal
Care Control Unit of the Allen County Sheriff Department.
further public comment was brought forth, Brandon Seifert made a motion to
adjourn the meeting. Patricia Freck seconded. The motion passed with a voice
vote and the meeting adjourned at 8:04 p.m.
President Clerk Treasurer