Huntertown Seal
Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
October 15, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Monday, October 15, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Patricia Freck and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Superintendent of Utilities Mark Aurich; Huntertown Resource Officer Brandon Reichert; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were five (5) guests and one (1) reporter. Absent were council members Mike Aker and Gary Grant.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.


Patricia Freck made a motion to approve the minutes from the October 1, 2018 regular meeting. Brandon Seifert seconded. Motion passed, 3-0.

Brandon Seifert made a motion to approve the minutes from the October 11, 2018 administrative meeting. Patricia Freck seconded. Motion passed, 3-0.

Patricia Freck made a motion to approve the general claims, dated October 15, 2018, in the amount of $136,654.02 Brandon Seifert seconded. Motion passed, 3-0.


No new business was brought forth


Discussion was held in regards to providing conditional approval for the secondary plat of the Willow Ridge North Section 1 subdivision. Beth Shellman said that the developer had not provided a written agreement stating that the developer would make any repairs to Willow Ridge Trail during construction. The Town Council requested this in wiring at its October 1, 2018 meeting. Derek Frederickson said that sewer work across the ditch on the property was to begin on Monday, October 22 and advised council to hold off on approval until the November 5, 2018 meeting. After no further discussion, no action was taken.

Discussion was held in regards to an Interlocal Agreement with Allen County Highway. Beth Shellman noted the three differences between the new agreement, which expires on December 31, 2020, and the current agreement, which expires on December 31, 2019. Dave Hawk said he would like the agreement to integrate more decision making power for the Town Manager, because the county doesn't have the knowledge of the issues facing the town. He said he would make another attempt at getting this included in the agreement. After no further discussion, no action was taken.


Brandon Seifert opened discussion about posting the town's attorney and engineering invoices as well as the full list of accounts payable vouchers (claims) on the town's website in an effort to be more transparent with the public about the town's spending. He would also like to review the town's contract with its website provider and get the website and IT services for the town under one umbrella. Patricia Freck asked why he was singling out the attorney and engineering invoices instead of all vendors on the claims listing. Seifert was not opposed to adding all vendors' invoices to the website. Discussion topics included whether the website could handle the increase in published material; whether other communities in the area post similar material on its websites; why Seifert is using his personal social media page to post invoices; and who would be responsible for posting documents. After no further discussion, no action was taken.

Huntertown Resource Officer Brandon Reichert had no report.

Clerk-Treasurer Ryan Schwab had the following report
   - He would be attending the ILMCT District Meeting and State Board of Accounts School in Middlebury, IN on Wednesday and Thursday, October 17-18 and would provide the council with any noteworthy material from the sessions.

Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:
   - She asked the council for a ruling on whether to classify a pot-bellied pig as a farm animal. Discussion topics included what animals are classified as farm animals or exotic pets; what the current ordinance classifies a pot-bellied pig as; who issued the complaint about the animal in question; and whether the town's ordinance could be altered to include a pot-bellied pig in the current language. After no further discussion, no action was taken.
   - Leaf pickup dates are scheduled for October 15, 2018 through November 21, 2018.
   - Fall cleanup days began today (Oct. 15) and run through Wednesday, October 17.
   - Trick-or-treat hours for the town is Wednesday, October 31, 2018 from 5:30 p.m.-7:30 p.m.
   - Requested permission from the council to begin work on creating a TIF District for the town. With a voice vote, council members gave her permission to begin the process and present them with a plan for approval.

Superintendent of Utilities Mark Aurich had the following report
   - Thanked council members for bringing him on board. He complimented the town and its wastewater treatment facility.
   - He has identified some issues to work on
   - He said he plans to have monthly safety issue discussions with employees as well as weekly meetings to discuss employee tasks for the upcoming week.
   - He asked council about the type of information they would like to see him provide. Patricia Freck said she would like to be informed on any major issues/problems. Freck also said she would like a plan implemented for valve exercising. Aurich said he is creating a valve exercising plan and noted that overall town maintenance work is good, however the record keeping of that work needs improved.

Town Engineer Derek Frederickson had the following report
   - With Northwest Allen County Schools building a new elementary school within the town's corporate limits along Hathaway Road, Frederickson is asking the council to consider how much the school corporation should construct / pay for road improvements for their new facility. Frederickson said the school corporation repaired over a mile of roadway on Bethel Road and Hathaway Road when Carroll Middle School was built in the SW corner of Bethel and Hathaway. He would like to have the council consider a policy for road improvements associated with all new development projects. Other topics of conversation included creating a trail / path to connect the new elementary school with the middle school walkway as well as extending a trail north to the Huntertown Family Park; what areas of town would have their kids sent to the new school; and ongoing conversations with the school corporation. After no further discussion, no action was taken.

Dave Hawk with Hawk Haynie Kammeyer and Smith had the following report
   - He along with members of the Utility Service Board will begin a mediation session with Geiger Excavating on Tuesday, October 16, 2018 at 9 a.m.


Betty Lavachek, a resident at 2127 Myers Drive, said that Huntertown United Methodist Church was seeking volunteer projects and asked if hydrant flushing could be considered for a volunteer project. Mark Aurich was not in favor of that idea
Lavachek also said that Beth Shellman was hired to provide the town with grants and if the town continues to pile other jobs on her, she won't be able to get grants for the Town. Shellman said she has dedicated some times to working on grants and listed the types of grants she has already applied for.

After no further public comment was brought forth; Patricia Freck made a motion to adjourn the meeting. Brandon Seifert seconded. The motion passed with a voice vote and the meeting adjourned at 6:44 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer