Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
October 15, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on Monday, October 15,
2018 at 6:00 p.m. In attendance were council president Mike Stamets and
council members Patricia Freck and Brandon Seifert. Also present were:
Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Superintendent of
Utilities Mark Aurich; Huntertown Resource Officer Brandon Reichert; Derek
Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie
Kammeyer & Smith. Also in attendance were five (5) guests and one (1)
reporter. Absent were council members Mike Aker and Gary Grant.
Stamets called the meeting to order at 6:00 p.m. with the Pledge of
made a motion to approve the minutes from the October 1, 2018 regular
meeting. Brandon Seifert seconded. Motion passed, 3-0.
Seifert made a motion to approve the minutes from the October 11, 2018
administrative meeting. Patricia Freck seconded. Motion passed, 3-0.
Patricia Freck made a motion to approve the general claims, dated
October 15, 2018, in the amount of $136,654.02 Brandon Seifert seconded.
Motion passed, 3-0.
business was brought forth
Discussion was held in regards to providing conditional approval for the
secondary plat of the Willow Ridge North Section 1 subdivision. Beth
Shellman said that the developer had not provided a written agreement
stating that the developer would make any repairs to Willow Ridge Trail
during construction. The Town Council requested this in wiring at its
October 1, 2018 meeting. Derek Frederickson said that sewer work across the
ditch on the property was to begin on Monday, October 22 and advised council
to hold off on approval until the November 5, 2018 meeting. After no further
discussion, no action was taken.
Discussion was held in regards to an
Interlocal Agreement with Allen County Highway. Beth Shellman noted the
three differences between the new agreement, which expires on December 31,
2020, and the current agreement, which expires on December 31, 2019. Dave
Hawk said he would like the agreement to integrate more decision making
power for the Town Manager, because the county doesn't have the knowledge of
the issues facing the town. He said he would make another attempt at getting
this included in the agreement. After no further discussion, no action was
Brandon Seifert opened
discussion about posting the town's attorney and engineering invoices as
well as the full list of accounts payable vouchers (claims) on the town's
website in an effort to be more transparent with the public about the town's
spending. He would also like to review the town's contract with its website
provider and get the website and IT services for the town under one
umbrella. Patricia Freck asked why he was singling out the attorney and
engineering invoices instead of all vendors on the claims listing. Seifert
was not opposed to adding all vendors' invoices to the website. Discussion
topics included whether the website could handle the increase in published
material; whether other communities in the area post similar material on its
websites; why Seifert is using his personal social media page to post
invoices; and who would be responsible for posting documents. After no
further discussion, no action was taken.
Huntertown Resource Officer
Brandon Reichert had no report.
Clerk-Treasurer Ryan Schwab had the
- He would be attending the ILMCT District
Meeting and State Board of Accounts School in Middlebury, IN on Wednesday
and Thursday, October 17-18 and would provide the council with any
noteworthy material from the sessions.
Town Manager Beth Shellman
handed the council a detailed report and highlighted the following items:
- She asked the council for a ruling on whether to classify a pot-bellied
pig as a farm animal. Discussion topics included what animals are classified
as farm animals or exotic pets; what the current ordinance classifies a
pot-bellied pig as; who issued the complaint about the animal in question;
and whether the town's ordinance could be altered to include a pot-bellied
pig in the current language. After no further discussion, no action was
- Leaf pickup dates are scheduled for October 15,
2018 through November 21, 2018.
- Fall cleanup days began
today (Oct. 15) and run through Wednesday, October 17.
Trick-or-treat hours for the town is Wednesday, October 31, 2018 from 5:30
- Requested permission from the council to
begin work on creating a TIF District for the town. With a voice vote,
council members gave her permission to begin the process and present them
with a plan for approval.
Superintendent of Utilities Mark Aurich had the following report
- Thanked council members for bringing him on board. He complimented the
town and its wastewater treatment facility.
- He has
identified some issues to work on
- He said he plans to have
monthly safety issue discussions with employees as well as weekly meetings
to discuss employee tasks for the upcoming week.
- He asked
council about the type of information they would like to see him provide.
Patricia Freck said she would like to be informed on any major
issues/problems. Freck also said she would like a plan implemented for valve
exercising. Aurich said he is creating a valve exercising plan and noted
that overall town maintenance work is good, however the record keeping of
that work needs improved.
Town Engineer Derek Frederickson had the following report
- With Northwest Allen County Schools building a new elementary school
within the town's corporate limits along Hathaway Road, Frederickson is
asking the council to consider how much the school corporation should
construct / pay for road improvements for their new facility. Frederickson
said the school corporation repaired over a mile of roadway on Bethel Road
and Hathaway Road when Carroll Middle School was built in the SW corner of
Bethel and Hathaway. He would like to have the council consider a policy for
road improvements associated with all new development projects. Other topics
of conversation included creating a trail / path to connect the new
elementary school with the middle school walkway as well as extending a
trail north to the Huntertown Family Park; what areas of town would have
their kids sent to the new school; and ongoing conversations with the school
corporation. After no further discussion, no action was taken.
Hawk with Hawk Haynie Kammeyer and Smith had the following report
- He along with members of the Utility Service Board will begin a mediation
session with Geiger Excavating on Tuesday, October 16, 2018 at 9 a.m.
Betty Lavachek, a resident at
2127 Myers Drive, said that Huntertown United Methodist Church was seeking
volunteer projects and asked if hydrant flushing could be considered for a
volunteer project. Mark Aurich was not in favor of that idea
also said that Beth Shellman was hired to provide the town with grants and
if the town continues to pile other jobs on her, she won't be able to get
grants for the Town. Shellman said she has dedicated some times to working
on grants and listed the types of grants she has already applied for.
After no further public comment was brought forth; Patricia Freck made a
motion to adjourn the meeting. Brandon Seifert seconded. The motion passed
with a voice vote and the meeting adjourned at 6:44 p.m.
President Clerk Treasurer