Town of Huntertown - Meeting Minutes
Meeting of the Town Council
of Huntertown, Indiana
November 7, 2018 6:00 p.m.
Huntertown Town Hall
A meeting of the Huntertown Town Council was held on Wednesday, November
7, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and
council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert.
Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman;
Superintendent of Utilities Mark Aurich; Huntertown Resource Officer Kevin
Surface; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of
Hawk Haynie Kammeyer & Smith. Also in attendance were six (6) guests and one
Mike Stamets called the meeting to order at 6:00 p.m.
with the Pledge of Allegiance.
Patricia Freck made a motion to approve the minutes from the October 15,
2018 regular meeting. Brandon Seifert seconded. Motion passed, 5-0.
Mike Aker made a motion to approve the General Claims, dated November 7,
2018, in the amount of $49,405.65. Patricia Freck seconded. Motion passed,
Patricia Freck made a motion to approve Huntertown Resolution
18-011, a joint resolution of the Huntertown Town Council and Huntertown
Utility Service Board, amending the town of Huntertown Standards and
Specifications for development. Mike Aker seconded. Beth Shellman said that
the change would eliminate using a meter setter and replace it with a
coupler. After no further discussion, the motion passed, 5-0.
Seifert made a motion to approve Huntertown Resolution 18-012, a resolution
regarding extensions of water and sewer service for Brownstone Manor
Development, LLC in Section 7, Perry Township. Gary Grant seconded. Mike
Aker inquired about the number of lots in this section of the development
and was given an answer of 35. After no further discussion, the motion
Mike Aker made a motion to approve Huntertown Resolution
18-013, a resolution regarding extensions of water and sewer service for a
business located at 16830 Lima Road (Sheets & Childs Funeral Home). Gary
Grant seconded. Beth Shellman said the water and sewer connections are
already at the property and the town simply needed to authorize the
connection. After no further discussion, the motion passed, 5-0.
Patricia Freck made a motion to approve Huntertown Resolution 18-014, a
resolution regarding extensions of water and sewer service for a residence
located at 2810 Hunter Road. Brandon Seifert seconded. Beth Shellman said
the resident had applied for a sewer connection only in the past, however
the town requires connection to both utilities and thus a new application
was being presented. After no further discussion, the motion passed, 5-0.
Mike Aker made a motion to introduce Huntertown Ordinance 18-009, an
ordinance authorizing rezoning of property for Yellow Retirement of
Huntertown. Gary Grant seconded. Beth Shellman said that the town did not
provide comment on the project. A public hearing for the project was held on
October 11, 2018. The site is being re-zoned from Single-family residential
to multi-family residential. After no further discussion, the motion passed,
Gary Grant made a motion to consider Huntertown Ordinance
18-009, an ordinance authorizing rezoning of property for Yellow Retirement
of Huntertown. Brandon Seifert seconded. Motion passed, 5-0.
Patricia Freck made a motion to adopt Huntertown Ordinance 18-009, an
ordinance authorizing rezoning of property for Yellow Retirement of
Huntertown. Gary Grant seconded. Motion passed, 5-0.
made a motion to provide conditional approval of the secondary plat for the
Willow Ridge North Section 1 development. Gary Grant seconded. Conditions
for approval included the development passing a pressure test. Council
members signed the plat at the developer's request; however they are
withholding connection permits until conditions for approval are met. After
no further discussion, the motion passed, 5-0.
Mike Aker made a motion to promote utility employee Ben Sobczak for a
utility employee #4 to a utility employee #3. Gary Grant seconded. Mark
Aurich made the recommendation following Sobczak's 120-day probationary
period. Grant asked that his pay increase be retroactive to his 121st day of
employment. After no further discussion, the motion passed, 5-0.
Outside of items listed under Council
Action, no new business was brought forth
Outside of items listed under Council Action, the following Old Business
- Discussion was held in regards to an
Interlocal Agreement with Allen County Highway. Dave Hawk said he is working
on a new ordinance to present to the Town Council to clean up some issues
with the agreement.
- Council members tabled a discussion
on the town website contract and posting invoices to allow the utility
office staff to gather more information on the topic.
Gary Grant said he was contacted by a resident about
the lighting in the back parking lot of Huntertown Town Hall. Office staff
would look into resolving the issue.
Mike Aker inquired about
inspection fees related to development. Derek Frederickson said that
Engineering Resources has met with town officials to discuss the necessary
involvement for construction inspection services. The current town ordinance
passes inspection fees onto the developer. The development community has
expressed its concern about the amount of time inspectors are on site and
the amount they are being invoiced for inspections. Frederickson said that
by focusing on inspecting the high risk items involved with development
instead of all aspects of the development, time in the field would be
reduced by 20 percent and thus costs would decrease. Developers would also
be invoiced at the beginning of the project instead of after work is
complete. Other topics of conversation included what other communities in
the area charge for development; how/when invoicing would take place; and
the issues (holidays/errors) that would require invoicing the developers
outside of the upfront cost for inspection fees. After no further
discussion, no action was taken.
Huntertown Resource Officer Kevin
Surface had the following report:
- Golf Cart registration
stickers have been ordered and will be issued in 2019.
is working with Huntertown Elementary School on ways to improve the traffic
flow during drop-off and pick-up times before and after school.
Clerk-Treasurer Ryan Schwab had the following report
town was selected as an award recipient in the 2018 Community Crossings
Grant Program. The town's applications for projects at Bethel Road and
Hathaway Road were both accepted for a total award amount of $454,035, which
adds up to 75 percent of the estimated project costs. The town would be
responsible for the remaining 25 percent, which amounts to $151,346.00. A
resolution to encumber those funds from the CEDIT fund would be presented at
a future meeting.
Town Manager Beth Shellman handed the council a
detailed report and highlighted the following items:
scoring committee for the Carroll Road 80-20 Federal Match project scored
Engineering Resources as the top firm for the design of the project. INDOT
has approved the selection and negotiations are underway for preliminary
engineering and right-of-way services.
- Quarterly reports
have been filed with INDOT for the completed section of Carroll Road and the
two new sections of Carroll Road.
- The town may need to
consider the Kell Road Bridge for a future Community Crossings Grant
project. The recent annexation of the Quarry included that bridge for
maintenance. Dave Hawk and Ryan Schwab both spoke on funding options for the
repair work, currently on Allen County's schedule for 2022.
- Christmas decorations will be displayed Tuesday or Wednesday, November
- Still looking for direction on whether to classify
a pot-bellied pig as a farm animal. Mike Aker said he would like to visit
the homeowner with Shellman to see the animal.
- She gave
the council a map of the proposed TIF boundary. Patricia Freck asked about
the advantages/disadvantages of having Allen County manage the TIF for the
town. Shellman said that another community advised her to have the town
manage the TIF. Freck asked Dave Hawk to look into an Interlocal Agreement
with the county that would give the town more control of its TIF but still
have the county manage it. No action was taken.
Superintendent of Utilities Mark Aurich had the following report
- The water and wastewater facilities have high percentages of capacity
- He updated the town's access/persons of
contact with IDEM.
- He said he plans to have monthly
safety issue discussions with employees; the first of which will take place
on December 7, 2018, and cover confined space training and traffic safety.
Mike Aker said he would like to attend the training.
Water and Wastewater plant operators have provided him with wants/needs
lists. He plans to meet with operators to discuss the lists, stating that
some of the ideas are very good and others just can't be implemented at this
Town Engineer Derek Frederickson had no report.
Dave Hawk with Hawk Haynie Kammeyer and Smith had no report.
None were brought forth
Grant made a motion to adjourn. Patricia Freck seconded. The motion passed
with a voice vote and the meeting adjourned at 7:21 p.m.
President Clerk Treasurer