Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Town Council
of Huntertown, Indiana
November 7, 2018 6:00 p.m.
Huntertown Town Hall

A meeting of the Huntertown Town Council was held on Wednesday, November 7, 2018 at 6:00 p.m. In attendance were council president Mike Stamets and council members Mike Aker, Patricia Freck, Gary Grant and Brandon Seifert. Also present were: Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Superintendent of Utilities Mark Aurich; Huntertown Resource Officer Kevin Surface; Derek Frederickson of Engineering Resources Inc.; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also in attendance were six (6) guests and one (1) reporter.

Mike Stamets called the meeting to order at 6:00 p.m. with the Pledge of Allegiance.

COUNCIL ACTIONS

Patricia Freck made a motion to approve the minutes from the October 15, 2018 regular meeting. Brandon Seifert seconded. Motion passed, 5-0.

Mike Aker made a motion to approve the General Claims, dated November 7, 2018, in the amount of $49,405.65. Patricia Freck seconded. Motion passed, 5-0.

Patricia Freck made a motion to approve Huntertown Resolution 18-011, a joint resolution of the Huntertown Town Council and Huntertown Utility Service Board, amending the town of Huntertown Standards and Specifications for development. Mike Aker seconded. Beth Shellman said that the change would eliminate using a meter setter and replace it with a coupler. After no further discussion, the motion passed, 5-0.

Brandon Seifert made a motion to approve Huntertown Resolution 18-012, a resolution regarding extensions of water and sewer service for Brownstone Manor Development, LLC in Section 7, Perry Township. Gary Grant seconded. Mike Aker inquired about the number of lots in this section of the development and was given an answer of 35. After no further discussion, the motion passed, 5-0.

Mike Aker made a motion to approve Huntertown Resolution 18-013, a resolution regarding extensions of water and sewer service for a business located at 16830 Lima Road (Sheets & Childs Funeral Home). Gary Grant seconded. Beth Shellman said the water and sewer connections are already at the property and the town simply needed to authorize the connection. After no further discussion, the motion passed, 5-0.

Patricia Freck made a motion to approve Huntertown Resolution 18-014, a resolution regarding extensions of water and sewer service for a residence located at 2810 Hunter Road. Brandon Seifert seconded. Beth Shellman said the resident had applied for a sewer connection only in the past, however the town requires connection to both utilities and thus a new application was being presented. After no further discussion, the motion passed, 5-0.

Mike Aker made a motion to introduce Huntertown Ordinance 18-009, an ordinance authorizing rezoning of property for Yellow Retirement of Huntertown. Gary Grant seconded. Beth Shellman said that the town did not provide comment on the project. A public hearing for the project was held on October 11, 2018. The site is being re-zoned from Single-family residential to multi-family residential. After no further discussion, the motion passed, 5-0.

Gary Grant made a motion to consider Huntertown Ordinance 18-009, an ordinance authorizing rezoning of property for Yellow Retirement of Huntertown. Brandon Seifert seconded. Motion passed, 5-0.

Patricia Freck made a motion to adopt Huntertown Ordinance 18-009, an ordinance authorizing rezoning of property for Yellow Retirement of Huntertown. Gary Grant seconded. Motion passed, 5-0.

Patricia Freck made a motion to provide conditional approval of the secondary plat for the Willow Ridge North Section 1 development. Gary Grant seconded. Conditions for approval included the development passing a pressure test. Council members signed the plat at the developer's request; however they are withholding connection permits until conditions for approval are met. After no further discussion, the motion passed, 5-0.

Mike Aker made a motion to promote utility employee Ben Sobczak for a utility employee #4 to a utility employee #3. Gary Grant seconded. Mark Aurich made the recommendation following Sobczak's 120-day probationary period. Grant asked that his pay increase be retroactive to his 121st day of employment. After no further discussion, the motion passed, 5-0.

NEW BUSINESS

Outside of items listed under Council Action, no new business was brought forth

OLD BUSINESS

Outside of items listed under Council Action, the following Old Business was discussed:

   - Discussion was held in regards to an Interlocal Agreement with Allen County Highway. Dave Hawk said he is working on a new ordinance to present to the Town Council to clean up some issues with the agreement.
   - Council members tabled a discussion on the town website contract and posting invoices to allow the utility office staff to gather more information on the topic.

REPORTS

Gary Grant said he was contacted by a resident about the lighting in the back parking lot of Huntertown Town Hall. Office staff would look into resolving the issue.

Mike Aker inquired about inspection fees related to development. Derek Frederickson said that Engineering Resources has met with town officials to discuss the necessary involvement for construction inspection services. The current town ordinance passes inspection fees onto the developer. The development community has expressed its concern about the amount of time inspectors are on site and the amount they are being invoiced for inspections. Frederickson said that by focusing on inspecting the high risk items involved with development instead of all aspects of the development, time in the field would be reduced by 20 percent and thus costs would decrease. Developers would also be invoiced at the beginning of the project instead of after work is complete. Other topics of conversation included what other communities in the area charge for development; how/when invoicing would take place; and the issues (holidays/errors) that would require invoicing the developers outside of the upfront cost for inspection fees. After no further discussion, no action was taken.

Huntertown Resource Officer Kevin Surface had the following report:
   - Golf Cart registration stickers have been ordered and will be issued in 2019.
   - He is working with Huntertown Elementary School on ways to improve the traffic flow during drop-off and pick-up times before and after school.

Clerk-Treasurer Ryan Schwab had the following report
   - The town was selected as an award recipient in the 2018 Community Crossings Grant Program. The town's applications for projects at Bethel Road and Hathaway Road were both accepted for a total award amount of $454,035, which adds up to 75 percent of the estimated project costs. The town would be responsible for the remaining 25 percent, which amounts to $151,346.00. A resolution to encumber those funds from the CEDIT fund would be presented at a future meeting.

Town Manager Beth Shellman handed the council a detailed report and highlighted the following items:
   - The scoring committee for the Carroll Road 80-20 Federal Match project scored Engineering Resources as the top firm for the design of the project. INDOT has approved the selection and negotiations are underway for preliminary engineering and right-of-way services.
   - Quarterly reports have been filed with INDOT for the completed section of Carroll Road and the two new sections of Carroll Road.
   - The town may need to consider the Kell Road Bridge for a future Community Crossings Grant project. The recent annexation of the Quarry included that bridge for maintenance. Dave Hawk and Ryan Schwab both spoke on funding options for the repair work, currently on Allen County's schedule for 2022.
   - Christmas decorations will be displayed Tuesday or Wednesday, November 27-28.
   - Still looking for direction on whether to classify a pot-bellied pig as a farm animal. Mike Aker said he would like to visit the homeowner with Shellman to see the animal.
   - She gave the council a map of the proposed TIF boundary. Patricia Freck asked about the advantages/disadvantages of having Allen County manage the TIF for the town. Shellman said that another community advised her to have the town manage the TIF. Freck asked Dave Hawk to look into an Interlocal Agreement with the county that would give the town more control of its TIF but still have the county manage it. No action was taken.

Superintendent of Utilities Mark Aurich had the following report
   - The water and wastewater facilities have high percentages of capacity remaining.
   - He updated the town's access/persons of contact with IDEM.
   - He said he plans to have monthly safety issue discussions with employees; the first of which will take place on December 7, 2018, and cover confined space training and traffic safety. Mike Aker said he would like to attend the training.
   - Water and Wastewater plant operators have provided him with wants/needs lists. He plans to meet with operators to discuss the lists, stating that some of the ideas are very good and others just can't be implemented at this time.

Town Engineer Derek Frederickson had no report.

Dave Hawk with Hawk Haynie Kammeyer and Smith had no report.

PUBLIC COMMENT

None were brought forth

Gary Grant made a motion to adjourn. Patricia Freck seconded. The motion passed with a voice vote and the meeting adjourned at 7:21 p.m.

Attest:_____________________________   __________________________________
           Mike Stamets,                                      Ryan Schwab,
           President                                             Clerk Treasurer