Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
November 2, 2015 5:00 pm
Huntertown Town Hall

USB ACTIONS

John Widmann made a motion to approve October 5, 2015 minutes, Andrew Conner seconded. Andrew Conner yes, Louis Zimmer abstain, and John Widmann yes.

Andrew Conner made a motion to approve October 19, and November 2, 2015 water and sewer claims, Louis Zimmer seconded. Motion carried.

Andrew Conner made a motion to release all WWTP bidders except for 2 lowest bidders on both contacts. Louis Zimmer seconded. Motion carried.

Louie Zimmer made a motion to approve allocation letter for Preserve of Carroll Creek, John Widmann seconded. Motion carried.

Andrew Conner made a motion to provide a condition approval of secondary plat for Todd Ramsey. Louie Zimmer seconded. Motion carried.

Andrew Conner made a conditional approval that we move forward on the landowners request for acceptance of Plank Street, Louie Zimmer seconded. Motion carried.

Louie Zimmer made a motion to approve M.C. Wheeler invoice in the amount of $5000, John Widmann seconded. Motion carried.

Andrew Conner made a motion to pay Precision Systems in the amount of $3,539.13, Louie Zimmer seconded. Motion carried.

OLD BUSINESS

Steve Harris, Shearwater Association
   Mr. Harris is waiting on final fencing quotes. He should have them soon. Steve spoke with Lisa Downey from Northeastern Group asking for a letter of accountability for repairs, after Huntertown commits to the initial install.

COUNCIL ACTIONS

Don Papai
   1) The dump truck will be available soon, possibly by next meeting.
   2) Don is hoping the part time employee will be hired in as a full time employee at the entry level position.
   3) Don would like to see Huntertown employees take a pay freeze. Instead of a raise, he would like to incorporate adding one personal day.

Derek Frederickson
   1) A settlement agreement was signed by the Town Council on October 8, 2015 which has now made available 1,150 ERU connections for new customers. Also available is 240 available connections that can be given at our discretion.
   2) There was an excellent turnout for opening bids for the WWTP. There were 2 contracts with lowest bids of $14,175,799. Derek would like to request to keep thr 2 lowest bids and release the rest of the bidders. They will need to follow up on references.
   3) Steve Carter, Huntertown's accountant, is doing a rate study to see what impact it will have on rates.
   4) Now that we have a clear path for capacity with the sewer utility, Derek received a request to approve plat for Preserves of Carroll Creek, section 2, phase 2.
Derek would like the USB to sign a capacity allocation letter for this development. The reason for this request is that the developer can send the application to the state.
   5) There is a loop of 400 feet of water utility that has not been dedicated to Town. Owner of the land would like to donate easements to Town with 2 requests: he would like Huntertown to accept Plank Street and also be offered sanitation service at no cost.

Bill Boyle
   1) Bill Boyle presented invoice from M.C. Wheeler for $5000.
   2) Bill also presented an invoice from Precision Systems in the amount of $3539.13.

PUBLIC COMMENTS

Jenny Draper, 9019
   She had questions on the bids and how this progresses.

Steve Harris, Shearwater Association
   Steve has received word from Lisa, at Northeastern, saying she will commit to signing the letter for accountability for fencing repairs.

Andrew Conner made a motion to adjourn, John Widmann seconded. Motion carried.

Attest: ___________________________ _______________________________
           Andrew Conner,                              Cathy Mittendorf,
           President                                         Clerk Treasurer