Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Special Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
January 8, 2016 6:00 pm
Huntertown Town Hall

A Special Utility Service Board Meeting was held at the Town Hall on Friday, January 6, 2016 at 6:00 p.m. Attendees: Louis Zimmer, John Widmann, and Pat Freck. Also present: Attorney David Hawk, and Derek Frederickson, Engineering Resources. There was 1 reporter.

Louie Zimmer called the meeting to order with the Pledge of Allegiance.

USB ACTIONS

John Widmann mad a motion to approve December 7, 2015 minutes, Louie Zimmer seconded. Motion carried.

Louie Zimmer made a motion to approve December 21, 2015 and January 4, 2016 Water and Sewer Claims. Motion carried.

Louie Zimmer made a motion to adopt Resolution No. 16-001, John Widmann seconded. Resolution to the Huntertown Town Council Requesting Authority to Waive Wastewater Area Connection Fees.. Motion carried.

Louie Zimmer made a motion to adopt Resolution No. 16-002, John Widmann seconded. Motion carried. Resolution to Contract With Engineering Services for the Operation of Huntertown Utilities. Motion carried.

Louie Zimmer made a motion to adopt Resolution No. 16-003, John Widmann seconded. Resolution to Contract with Attorney for Huntertown Utilities. Motion carried.

John Widmann made a motion to release the 2nd lowest bid bond for the WWTP, Louie Zimmer seconded. Motion carried.

REPORTS

Derek Frederickson
   1) WWTP: The low bidders for both construction contracts have agreed to extend their bid proposals an additional 60 days.
   2) A request was made to release the second low bidders from their bid bond. A motion was made by Louie, second by John. Motion carried.
   3) Flow equalization: The SRF has agreed to roll the eligible portions of the Flow Equalization Project into the loan for the WWTP. In order to qualify, a wage audit is needed. Proposals were presented to the USB for wage administration services to cover both the audit requirements for flow equalization, and the WWTP to assure compliance with Davis Bacon Wages. John motioned to approve NIRCC, which was seconded by Louie. Motion carried.
   4) Flow Equalization: A request to issue substantial completion for contract 1B R.E. Crosby. The contractor has agreed to pay liquidated damages totaling $80,000 and offer a 5 year warranty on the concrete. The contractor has stated that there will be no more change order requests. Final completion is expected in the month of February. Louie motioned to approve substantial completion, John seconded. Motion carried.
   5) Flow Equalization: Allowance authorizations 3 (for $510) and 5 (for $179) were presented for approval to contract 1B. Motion was made by Louie to approve, seconded by John. Motion carried.
   6) Update on new projects: The following developments are interested in sewer service, and will be coming to the Town with a request for waivers of the Fort Wayne Area Connection fee in the future: Towne Square Section 8, and Yellow apartments.

GNERAL DISCUSSION:

   1) John and Louie discussed changing the meeting dates in the future.

Attest: ___________________________ _______________________________
           Andrew Conner,                              Cathy Mittendorf,
           President                                         Clerk Treasurer