Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
February 1, 2016 5:00 pm
Huntertown Town Hall

A Utility Service Board meeting was held at the Town Hall on Monday, February 1, 2016 at 5:00 p.m. Attendees: Andrew Conner, Louis Zimmer, John Widmann, and Clerk Treasurer Cathy Mittendorf. Also present: Attorney Carrie Hawk Gutman, Derek Frederickson, Engineering Resources, Bill Boyle and Casey Irwin from DLZ, and Resource Officer Brandon Reichert. There were 13 guests and 1 reporter.


USB ACTIONS

There were no January 2016 minutes to approve, as meeting was cancelled.

Andrew Conner made a motion to approve January 18, and February 1, 2016 water and sewer claims, Louis Zimmer seconded. Motion carried.

Andrew Conner made a motion to adopt Resolution No. 16-006, Louis Zimmer seconded. Motion carried. This resolution approves amended preliminary Engineering Report.

Andrew Conner made a motion to accept the 8 bids that submitted, John Widmann seconded. Motion carried.

Andrew Conner made a motion to award bid to Beer and Slabaugh, Inc., for the Plank Street Water Main Loop, Louis Zimmer seconded. Motion carried.

Louis Zimmer made a motion to execute contract, John Widmann seconded. Motion carried.


OLD BUSINESS

Andrew Conner asked Derek Frederickson what his thoughts were on fair pricing for the Sewer connection fees. There is around $95,000 in structure costs, with 12 lots, 8 left for connection fees.

Andrew has requested that Louie look at rates over the last 10 years to figure out, with inflation, what would be a fair amount to charge new customers today.

REPORTS

Don Papai
   Don has prepared a brochure on Sump Pumps and what may be done to fix the pumps discharging into the street causing dangerous conditions.

Derek Frederickson
   A preliminary engineering report shows the SRF is willing to roll qualifying portions of the Bonds anticipation notes for phase 1 with the EQ basin. Stipulations for such loan require an amendment to the existing preliminary engineering report. Carrie Hawk Gutman presented USB with Resolution No. 16-006. This resolution approves amending preliminary engineering report. This could possibly save the town around $100,000.

   At a Special USB meeting on January 8, 2016, the professional services for Northeast Indiana Regional Coordination council was approved to audit general contractor payrolls to make sure they are paying Davis-Bacon wages.

Casey Irwin
   Beer & Slabaugh, Inc. has been awarded contract for the Plank Street Water Main Loop in the amount of $153,419. Completion is expected mid May 2016.

   Well meter # 4 is incorrectly or not reading flow data. DLZ is requesting contractor and equipment suppliers to access well meter pits to test meter and address excess water in pits.

   There is a change order for water main, contract B, Ironclad Excavating. These costs are to install 1 sampling lines to wells #6 and #7, and existing wells # 4 with a total of $13,024.64. John Widmann asked why we are paying to have a trench dug again. This is being tabled to the next USB meeting allowing Mr. Papai to do some investigating.

Andrew Conner made a motion to adjourn, John Widmann seconded. Motion carried.

Attest: ___________________________ _______________________________
           Andrew Conner,                              Cathy Mittendorf,
           President                                         Clerk Treasurer