Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
March 6, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, March 6, 2017 at approximately 5:00 pm. Attendees included board President Louie Zimmer and board members Jim Fortman and Chris Miller; Superintendent of Utilities Don Papai; Huntertown Resource Officer Brandon Reichart; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were seven (7) members of the public and one (1) reporter. Absent was clerk-treasurer Ryan Schwab.

Louie Zimmer called the meeting to order with the Pledge of Allegiance.

Board Actions

Jim Fortman made the motion to accept the minutes for the February 6, 2017 meeting. Chris Miller seconded the motion. Motion passed 2-0-1 (JF-Y, CM-Y, LZ-A).

Louie Zimmer made the motion to approve the water/sewer claims for February 21, 2017 and March 6, 2017. Chris Miller seconded. Motion passed 3-0.

Louie Zimmer made a motion to enter into a 4-year maintenance inspection program with Ortman Drilling & Water Services in the amount of $1,650. Chris Miller seconded the motion. Motion passed, 3-0.

Jim Fortman made a motion to approve pay-application No. 10 to Fetters Construction for work complete on the wastewater treatment plant project in the amount of $1,149,820.44. Chris Miller seconded. Motion passed 3-0.

Louie Zimmer made a motion to approve pay-application No. 9 to Geiger Excavating for work complete on the wastewater treatment plant project in the amount of $1,154.94. Chris Miller seconded. Motion passed 3-0.

New Business

Louie Zimmer reported that he received a pair of invoices from the Northeast Indiana Regional Coordinating Council (NIRCC) related to two wastewater projects; the wastewater treatment plant and the flow equalization basin. He asked engineer Derek Frederickson to review the documents. Frederickson noted that the invoice for the wastewater treatment plant project was taken care of through the SRF loan the town received for the project.

Old Business

NONE

Reports

Clerk-Treasurer Ryan Schwab was absent.

Superintendent of Utilities Don Papai reported that upgrades to the Towne Square lift station, approved at the Feb. 6 meeting, were complete.

Papai reported that he received three quotes for yearly maintenance for the well field at the water treatment plant site. He recommended that the low bid of $1,650 from Ortman Drilling & Water Service be approved. Louie Zimmer made the motion and Chris Miller seconded. Discussion ranged from the scope of the work provided, why the low bid was so much cheaper than the alternate bids and whether the information from the inspections would be brought to the board’s attention? After no further discussion, the motion passed, 3-0.

Papai reported that he is getting bids for large water meter testing. He noted that the town has an estimated 20 large meters in service. Jim Fortman asked if businesses with the larger meters would be out of service during testing. Papai said they would not. No action was taken.

Papai reported that he getting information on the Alliance of Indiana Rural Water’s ServLine program for local homeowners who are interested in insuring the water/sewer lines on their property. No action was taken.

Derek Fredrickson of Engineering Resources Inc. reported that a new 59-lot development called Brownstone has been approved on Shoaff Road. Frederickson said that a new lift station would be required for the development, but since the number of lots was small, the lift station may not need to meet all the requirements of the town’s construction standards, noting that the required Mag Metering is not necessary for lots smaller than 150-lots. Discussion topics included what information Mag Metering provides the town, the impact future development may have on the lift station, what area the lift station will serve and the potential to add Mag Metering to other lift stations in town. No action was taken.

Ferederickson asked the board to approve pay-application No. 10 to Fetters Construction for work complete on the wastewater treatment plant project in the amount of $1,149,820.44. Jim Fortman made the motion and Chris Miller seconded. Louie Zimmer remarked about aerial photos of the site as well as a video. Zimmer also asked Don Papai if he was monitoring the new equipment for the project. While Papai said he wasn’t, Frederickson noted the Engineering Resources Inc. is examining the new equipment for the project. After no further discussion, the motion passed 3-0.

Frederickson asked the board to approve pay-application No. 9 to Geiger Excavating for work complete on the wastewater treatment plant project in the amount of $1,154.94. Louie Zimmer made the motion and Chris Miller seconded. Frederickson noted that the contractor had not been on site over the last month and that the cost covers materials for the project. After no further discussion, the motion passed, 3-0.

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no report.

The floor was opened for comments. None were brought forth.

Jim Fortman noted that road closures were scheduled for Gump Road beginning on Monday, March 13. Huntertown Resource Officer Brandon Reichart also provided information on the road closures.

Louie Zimmer made a motion to adjourn the meeting. Jim Fortman seconded. Motion passed, 3-0.

The next meeting of the Huntertown Utility Service Board is Monday, April 3, 2017 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Louis Zimmer,   ,                              Ryan Schwab,
           President                                         Clerk Treasurer