Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
April 3, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, April 3, 2017 at approximately 5:00 pm. Attendees included board President Louie Zimmer and board members Jim Fortman and Chris Miller; Clerk-treasurer Ryan Schwab; Utility Foreman Gabe Brindle; Huntertown Resource Officer Brandon Reichart; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were thirteen (13) members of the public and one (1) reporter.

Louie Zimmer called the meeting to order with the Pledge of Allegiance.

Board Actions

Louie Zimmer made a motion to accept the minutes for the March 6, 2017 meeting. Chris Miller seconded the motion. Motion passed 3-0.

Louie Zimmer made the motion to approve the water/sewer claims for March 20, 2017 and April 3, 2017. Jim Fortman seconded. Motion passed 3-0.

Louie Zimmer made a motion to approve a GIS membership agreement with Allen County. Chris Miller seconded. Motion passed 3-0.

Jim Fortman made a motion to approve a quote from LA Electric in the amount of $2,377 to install a transfer switch on the Hammock Drive lift station. Louie Zimmer seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve pay-application No. 11 to Fetters Construction in the amount of $668,451.92 for work on the wastewater treatment plant project. Louie Zimmer seconded. Motion passed 2-0 (JF-Y; LZ-Y; CM previously left the meeting to attend a personal matter).

Jim Fortman made a motion give conditional approval pending technical review and sign-off from the town engineer, approval of the town council and approval of the town superintendent and authorize Fortman to sign the capacity allocation for the Brownstone Development when approved by the town superintendent. Louie Zimmer seconded the motion. Motion passed, 2-0 (JF-Y; LZ-Y; CM previously left the meeting to attend a personal matter).

New Business

Matt Jarrett and Matt Jones, representing the Allen County Partnership for Water Quality (ACPWQ), gave a presentation on the history of the ACPWQ, its relationship with Hunterown and other Allen County communities, and the educational components the ACPWQ is required to fulfill. Board members provided suggestions on ways to improve educational opportunities for the ACPWQ in the Huntertown area.


Louie Zimmer made a motion to approve a GIS membership agreement with Allen County. Chris Miller seconded. Dave Hawk noted that GIS stands for Geographic Information Systems and told the board that the agreement allows the town and Allen County to share geographic data. Hawk also noted that agreement is at no cost to the town and renews annually. After no further discussion, the motion passed, 3-0.

Old Business

NONE

Reports

Clerk-Treasurer Ryan Schwab had no report.

Utility Foreman Gabe Brindle reported that the town is getting bids for large water meter testing. He noted that the town has an estimated 20 large meters in service. Jim Fortman asked if businesses or schools with the larger meters would be out of service during testing. Brindle indicated they would, however the work would likely be scheduled on weekends.

Brindle reported that with the addition of more homes near the Hammock Drive lift station, it would be in the best interest of the town to install a transfer switch so that the lift station could be powered by a generator in the event of a power outage. Brindle provided two quotes. Jim Fortman made a motion to approve a quote from LA Electric in the amount of $2,377 to install a transfer switch on the Hammock Drive lift station. Louie Zimmer seconded. After no further discussion, the motion passed, 3-0.

Brindle reported that the town is planning to convert a generator at the Gump Road water plant so that the town would have two portable generators in the event of a power outage. The town only has one generator, which is used at the Woods Road lift station in the event of a power outage. Brindle noted that the new generator would be able to travel from lift station to lift station. No action was taken.

Derek Fredrickson of Engineering Resources Inc. asked the board to approve pay-application No. 11 to Fetters Construction for work complete on the wastewater treatment plant project in the amount of $668,451.92. Jim Fortman made the motion and Louie Zimmer seconded. Motion passed 2-0 (JF-Y; LZ-Y; CM previously left the meeting to attend a personal matter). Frederickson added that Fetters Construction is interested in finishing the project early.

Frederickson reported that representatives from the State Revolving Fund Loan Program (SRF) were on site Wednesday, March 29 to look at progress at the site of the wastewater treatment plant project. Frederickson said the town fared very well with the SRF review.
Frederickson reported that the town has approached residents at Halldale Drive about septic relief. Frederickson is meeting with the County Health Department to discuss options.

Frederickson provided an update on new development and reported that because of the engineering costs associated with the increase in new development in the area, the town has only $9,959 of the not to exceed amount of $25,000 for engineering services remaining for 2017. He suggested that the board consider working with the Huntertown Town Council to adopt an ordinance that allows the town to recover engineering review fees from the applicant/developer. No action was taken.

Frederickson provided an update on the Brownstone Development, noting that the current lift station in the area could handle the 56 lots associated with phase one of the project, but that a new lift station will be needed for future phases. He also noted that the current lift station will be relocated. Frederickson asked the board to give conditional approval pending technical review and sign-off from the town engineer, approval of the town council and approval of the town superintendent and authorize Jim Fortman to sign the capacity allocation for the Brownstone Development when approved by the town superintendent. Jim Fortman made the motion and Louie Zimmer seconded. After no further discussion, the motion passed, 2-0 (JF-Y; LZ-Y; CM previously left the meeting to attend a personal matter).

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no report.
Louie Zimmer informed the public that he was resigning from the Utility Service Board effective April 30, 2017. Zimmer noted that he and his family are moving outside of the corporate limits of Huntertown.

Louie Zimmer made a motion to adjourn the meeting. Jim Fortman seconded. Motion passed, 2-0 (JF-Y; LZ-Y; CM previously left the meeting to attend a personal matter).

The next meeting of the Huntertown Utility Service Board is Monday, May 1, 2017 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Louis Zimmer,   ,                              Ryan Schwab,
           President                                         Clerk Treasurer