Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
June 5, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, June 5, 2017 at approximately 5:00 pm. Attendees included board members Jim Fortman and Brad Hite; Clerk-treasurer Ryan Schwab; Superintendent of Utilities Don Papai; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were eight (8) members of the public and one (1) reporter. Board President Chris Miller was absent until 5:10 p.m.

Jim Fortman called the meeting to order with the Pledge of Allegiance.

Jim Fortman introduced Brad Hite as the newest member of the Utility Service Board.

Board Actions

Brad Hite made a motion to approve the minutes from the May 1, 2017 meeting. Jim Fortman seconded. Motion passed, 2-0.

Brad Hite made a motion to approve the water and sewer claims dated May 15, 2017. Jim Fortman seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve the water and sewer claims dated June 5, 2017. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Pay Application No. 10 to Geiger Excavating in the amount of $20,614.24 for work in progress, minus retainage, on the wastewater treatment plant project. Chris Miller seconded. Motion passed, 3-0.

Chris Miller made a motion to approve Pay Application No. 13 to Fetters Construction in the amount of $456,717.00 for work in progress, minus retainage, on the wastewater treatment plant project. Jim Fortman seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve Allowance Authorization No. 9 to Fetters Construction in the amount of $51,685 being credited back to the town for work on the wastewater treatment plant projves. Chris Miller seconded. Motion passed, 3-0.
Jim Fortman made a motion to approve a water and sewer service application for Classic Heights Extended South, which includes 13 units. Chris Miller seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve a chloramine disinfection system for the water treatment plant, contingent on Clerk-Treasurer Ryan Schwab providing financial information to show the town can afford the purchase. Chris Miller seconded. Motion passed, 3-0.

New Business

NONE

Old Business

NONE

Reports

Clerk-Treasurer Ryan Schwab reported that he would be attended clerk-treasure training sessions on June 6-7 and June 12-14.

Superintendent of Utilities Don Papai reported:
   * He has orded a cord with plug end for a generator to be used at the Town’s lift stations and that Sunbelt will be visiting the Town on June 6 to talk about the different programs they offer municipalities.
   * Permits were pulled to install the transfer switch and plug receptacle at the Hammock Drive lift station.
   * The town has approximately 400 radio-read meters left to exchange in homes around Town but is having difficulty with homeowners allowing them access. Jim Fortman asked Papai to send the homeowners a letter with a two-week timeline and inform them that the town will work on the homeowners’ schedule, including nights and weekends, to get the meters replaced.

Derek Fredrickson of Engineering Resources Inc. reported:
   * The wastewater treatment plant continues ahead on-time and on-budget. He provided an updated summary sheet to board members.
   * Technical issues with the Cottages at Verano project have raised concerns about water and sewer connections and the potential impact of the neighboring Gump Road Construction project. Jim Fortman said he was against any cutting of the brand new road. No action was taken.
   * He has researched how numerous neighboring communities handle review fees and construction fees for new developments. He said he scheduled a meeting to go over these figures but the meeting date and time fell through. He plans to schedule a meeting in the future.
   * After a recent rain event, the town had some issues with lift stations reporting unusually high flow rates, likely caused by homes with sump pumps connected to the sanitary sewer line. Jim Fortman suggested sending a letter to homeowners notifying them that the town would like to do an inspection. Superintendent of Utilities Don Papai said they have inspection forms on file but don’t have the staff to complete the inspections. Fortman again suggested sending a letter to homeowners and asked town attorney Dave Hawk to explore any legal options the town may have.

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no report.

PUBLIC COMMENT

Betty Lavachek, a resident at 2127 Meyers Drive, asked how the change from chlorine to chloramine at the water treatment plant would impact the taste of the town’s water? Don Papai said that after the initial transition, no difference in taste would be detected. Jim Fortman added that the town employees will work hard to flush as much water from the hydrants during the initial transition as possible in an effort to eliminate issues in residences.

Chris Miller made a motion to adjourn. Jim Fortman seconded. Motion passed, 3-0.

The next meeting of the Huntertown Utility Service Board is Monday, July 3, 2017 at 5:00 p.m.


Attest: ___________________________ _______________________________
           Chris Miller,   ,                                 Ryan Schwab,
           President                                         Clerk Treasurer