Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
August 7, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, August 7, 2017 at approximately 5:00 p.m. Attendees included board President Chris Miller and board members Jim Fortman and Brad Hite; Clerk-treasurer Ryan Schwab; Superintendent of Utilities Don Papai; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were eleven (11) members of the public and one (1) reporter.

Chris Miller called the meeting to order with the Pledge of Allegiance.

Board Actions

Chris Miller made a motion to approve the minutes from the July 5, 2017 meeting. Jim Fortman seconded. Motion passed, 3-0.

Chris Miller made a motion to approve the water and sewer claims dated July 17, 2017 and August 7, 2017. Brad Hite seconded. Motion passed, 3-0.

Chris Miller made a motion to advance utility employee Dale Pugh from Utility Person #2 status to Utility Person #1 status. Jim Fortman seconded. Motion passed, 3-0. NOTE: The Huntertown Town Council would also have to approve a similar motion in order for it to be in effect, since a percentage of the salary is paid out of the General Fund.

Chris Miller made a motion to approve pay-application No. 12 to Geiger Excavating in the amount of $67,781.83 for work complete on the wastewater treatment plant project. Jim Fortman seconded. Superintendent of Utilities Don Papai reviewed the application and had no issues. Motion passed, 3-0.

Chris Miller made a motion to approve pay-application No. 15 to Fetters Construction in the amount of $438,666.77 for work complete on the wastewater treatment plant project. Brad Hite seconded. Superintendent of Utilities Don Papai reviewed the application and had no issues. Motion passed, 3-0.

New Business

Jim Fortman asked Town Engineer Derek Frederickson for information about a road cut at the intersection of Hathaway Road and Hand Road for the wastewater treatment plant. Fortman wanted to get the cut covered with more than just stone prior to school starting. Frederickson said he would contact the contractor on Tuesday, August 8. Brad Hite asked questions about similar work for the project being done in the area of Carroll Middle School. Frederickson said the contractor must get authorization from Northwest Allen County Schools before any work can be done in the area of the school property. No action was taken.

Old Business

Jim Fortman asked Town Engineer Derek Frederickson for an update on the water/sewer line connections at the Cottages at Verano development, notably how soon the crossover over work with the neighboring Gump Road construction project would be completed. Frederickson said the developer has submitted the required documentation for the project and that it satisfies the town's standards. Fortman said he wanted the work to be done sooner than later. Frederickson said the project is being completed by the same contractor who is handling the Gump Road project and that only the sewer line is crossing the new road. No action was taken.

Jim Fortman shared a letter he received in the mail that included the permit for the Brownstone development project. Town Engineer Derek Frederickson told him to pass the information on to Superintendent of Utilities Don Papai. No action was taken.

Reports

Clerk-Treasurer Ryan Schwab had no report.

In addition to items approved under Board Actions, Superintendent of Utilities Don Papai reported:

* The town is working with Andy Goodwin, head of maintenance at the Byron Health Center, to coordinate installation of the new water meter at the Health Center.
* Straeffer Pump and Supply was the low bidder for an altitude valve for the Water Treatment Plant. The price came in at $11,487 and the part has been ordered. Papai said that the town will do the installation.

In addition to items listed under Board Actions, Derek Fredrickson of Engineering Resources Inc. reported:

* The wastewater treatment plant project is at 76 percent complete. Frederickson provided board members with a summary sheet detailing the project's progress.
* Frederickson provided board member with a draft of a job description for a wastewater plant operator. The draft included a list of minimum qualifications, a list of responsibilities and a suggested salary range. Frederickson suggested advertising for the position in the next two months and that an individual should be hired when the equipment is being installed at the facility. No action was taken.

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no report.

Jim Fortman asked Hawk for an update on sending letters to residents who would subject to sump pump inspection. Hawk said he would have more information at the next meeting. Fortman asked if letters could be sent to specific addresses where the need for inspection is greatest and that the letters could be sent out some time in the next 4-6 weeks. Hawk felt it would be best if a general mailer was created and sent to the entire town. No action was taken.

Public Comment

Betty Lavachek, a resident at 2127 Meyers Drive, asked the board who controls how much overtime an inspector gets paid for, the developer or the town? Chris Miller replied that a 2012 ordinance allows the town to pass overtime rates for inspection fees on to the developer.

Chris Miller made a motion to adjourn. Jim Fortman seconded. Motion passed, 3-0.

The next meeting of the Huntertown Utility Service Board is Tuesday, September 5, 2017 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Chris Miller,   ,                                 Ryan Schwab,
           President                                         Clerk Treasurer