Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
September 5, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Tuesday, September 5, 2017 at approximately 5:00 p.m. Attendees included board President Chris Miller and board members Jim Fortman and Brad Hite; Clerk-treasurer Ryan Schwab; Utility Foreman Gabe Brindle; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were twelve (12) members of the public and one (1) reporter. Absent was Superintendent of Utilities Don Papai.

Chris Miller called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Jim Fortman made a motion to approve the minutes from the August 7, 2017 meeting. Brad Hite seconded. Motion passed, 3-0.

Chris Miller made a motion to approve the water and sewer claims dated August 21, 2017 and September 5, 2017. Jim Fortman seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve an additional services authorization from Engineering Resources Inc. for water and sewer main construction inspection services. Brad Hite seconded. Motion passed, 3-0.

Jim Fortman made a motion for conditional approval for the Quarry Section 1. Chris Miller seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve an additional services authorization from Engineering Resources Inc. to increase the not to exceed amount for on-call engineering services by $25,000, creating a new not to exceed amount of $75,000. Brad Hite seconded. Motion passed, 3-0.

Chris Miller made a motion to approve pay-application No. 13 to Geiger Excavating in the amount of $67,868.83 for phase 2B of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve pay-application No. 16 to Fetters Construction in the amount of $475,540.00 for phase 2A of the wastewater treatment plant project. Chris Miller seconded. Motion passed, 3-0.

Chris Miller made a motion to approve Allowance Authorization No. 10 for the wastewater treatment plant project at a cost of $1,190.15. Jim Fortman seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve a field order for Phase 2B of the wastewater treatment plant project, for directional drilling of a pipe to avoid disturbing the peat and provide restrained joint piping to accommodate any soil movement. The estimated cost is $182,870. Brad Hite seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve a generator maintenance agreement with Cummins Inc. in the amount of $1,702.20. Brad Hite seconded. Motion passed, 3-0.

New Business

A resolution to amend the salary ordinance was introduced, however the proper paperwork was not available for approval and the item was tabled until the next meeting.

Brad Olsen of Affordable Sewer Services LLC addressed the board about a sewer maintenance issue at 16722 Lima Road. Olsen noted that a blocked pipe thought to be on the edge of the roadway is actually in the middle of the roadway and he was seeking permission to cut the road to gain access to and clear the pipe. The town currently has a road construction project underway near the site. Town Engineer Derek Frederickson suggested contacting E&B Paving, the contractor for the road construction project, for a quote to do the work. Olsen said only one lane would need to be closed and that the project could be complete in one day. No action was taken.

Reports

Clerk-Treasurer Ryan Schwab had no report.

Outside of items approved under Board Actions, Utility Foreman Gabe Brindle had no further report.

In addition to items listed under Board Actions, Derek Fredrickson of Engineering Resources Inc. reported:

   * The wastewater treatment plant project is at 80 percent complete. Frederickson provided board members with a summary sheet detailing the project's progress.
   * A shower enclosure in the office building at the wastewater treatment plant site did not meet ADA standards; however Frederickson said that the situation was being rectified.
   * Jim Fortman asked Frederickson about a sewer line at the Brownstone development being pulled and repaired. Frederickson noted that it was not pulled, however elbows were installed to complete the repair.

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no report.

Public Comment

None were brought forth

Jim Fortman made a motion to adjourn. Brad Hite seconded. Motion passed, 3-0, and the meeting adjourned at 6:03 p.m.

The next meeting of the Huntertown Utility Service Board is Monday, October 2, 2017 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Chris Miller,   ,                                 Ryan Schwab,
           President                                         Clerk Treasurer