Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
October 2, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, October 2 at approximately 5:00 p.m. Attendees included board President Chris Miller and board members Jim Fortman and Brad Hite; Clerk-treasurer Ryan Schwab; Superintendent of Utilities Don Papai; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were six (6) members of the public and one (1) reporter.

Chris Miller called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Jim Fortman made a motion to approve the minutes from the September 5, 2017 meeting. Brad Hite seconded. Motion passed, 3-0.

Chris Miller made a motion to approve the water and sewer claims dated September 18, 2017 and October 2, 2017. Jim Fortman seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve Resolution 17-004, A Resolution and Ordinance to amend Huntertown Ordinance No. 16-006 providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for the fiscal year 2017. Chris Miller seconded. Motion passed, 3-0.

Chris Miller made a motion to approve purchase of a new Covalen Gorman Rupp Infinity Series SFV4C-1 Pump for the Shearwater lift station in the amount of $7,475. Jim Fortman seconded. Motion passed, 3-0.

Chris Miller made a motion to approve a waiver of the $2,000 area connection fee owed to the City of Fort Wayne for the property owner at 1401 Hathaway Road. Jim Fortman seconded. Motion passed, 3-0.

Chris Miller made a motion to approve a waiver of the $2,000 area connection fee owed to the City of Fort Wayne for the property owner at 15409 Washington Street. Jim Fortman seconded. Motion passed, 3-0.

Chris Miller made a motion to approve pay-application No. 14 to Geiger Excavating in the amount of $25,056.58 for phase 2B of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 3-0.

Chris Miller made a motion to approve pay-application No. 17 to Fetters Construction in the amount of $331,816.00 for phase 2A of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 3-0.

New Business

NONE

Old Business

Jim Fortman asked town engineer Derek Frederickson for a status update on the road cut associated with the Cottages at Verano project. Frederickson said that the work was complete. Fortman said that the road still is only stone compacted at the site of the cut and has not been asphalted over per the agreement. Fortman said he wanted to ensure things were done properly. Frederickson agreed to check on the status of the paving.
Brad Hite asked for a status update on a sewer connection issue on Lima Road. Superintendent of Utilities Don Papai said issue was taken care of and that the road was paved.

Reports

Clerk-Treasurer Ryan Schwab had no report.

In addition to items approved under Board Actions, Superintendent of Utilities Don Papai had the following report:

   * He detailed an issue with an altitude valve at the water treatment plant that started in 2015. An initial repair kit was ordered and did not work. The company, Gasvoda, sent a technician to the site and presented the town with a quote. Papai was asked to get a second quote, which he did Straeffer Pump & Supply Inc., which Papai said was for the amount of $11,487, which came in $1,089 less than the quote from Gasvoda. Both entities quoted the incorrect pilot valve and a new valve, at a cost of $2,696 has been ordered. Papai said the town is no longer working with Gasvoda on this repair because of the errors. After no further discussion, no action was taken.
   * Papai displayed some equipment the Northeastern REMC is requesting be installed onto the town's south water tower as broadband antennas. Town Attorney Dave Hawk is still reviewing the agreement and said there are some issues with it. Resident Patricia Freck, who serves on the Huntertown Town Council, was allowed to speak and said the council needs to follow up on this matter and not the Utility Board. Freck said that despite the equipment being installed on the water tower, the equipment has nothing to do with the water utility and thus falls under the jurisdiction of the town council. Jim Fortman said that after Dave Hawk's review, he would like to see how much revenue the town would receive and discuss splitting the revenue 50/50. After no further discussion, no action was taken.

In addition to items approved under Board Actions, Derek Fredrickson of Engineering Resources Inc. reported:

   * The wastewater treatment plant project is at 82 percent complete. Frederickson provided board members with a summary sheet detailing the project's progress.
   * An issue with peat at the wastewater treatment plant project site may cost less than originally estimated.
   * Developers of the Quarry development have submitted documents for review that a resolution to approve the extension of water and sanitary sewer service to the development would be considered at the Huntertown Town Council meeting on October 2, 2017.

Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no report.

Public Comment

Brandon Seifert, a resident at 15470 Towne Gardens Court and a member of the Huntertown Town Council, asked if the utility board had come up with a budget for 2018 to present to the council. Chris Miller said that each board member had met with clerk-treasurer Ryan Schwab to discuss the budget. Brad Hite said that the board will get a budget prepared for the council, but it wasn't ready at present.

Chris Miller made a motion to adjourn. Jim Fortman seconded. Motion passed, 3-0, and the meeting adjourned at 5:33 p.m.

The next meeting of the Huntertown Utility Service Board is Monday, November 6, 2017 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Chris Miller,   ,                                 Ryan Schwab,
           President                                         Clerk Treasurer