Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
November 6, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, November 6, 2017 at approximately 5:00 p.m. Attendees included board President Chris Miller and board members Jim Fortman and Brad Hite; Clerk-treasurer Ryan Schwab; Utility Foreman Gabe Brindle; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were fourteen (14) members of the public and one (1) reporter. Absent was Superintendent of Utilities Don Papai.

Chris Miller called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Jim Fortman made a motion to approve the minutes from the October 2, 2017 meeting. Chris Miller seconded. Motion passed, 3-0.

Brad Hite made a motion to approve the minutes from the October 18, 2017 Executive Session. Jim Fortman seconded. Motion passed, 3-0.

Chris Miller made a motion to approve the water and sewer claims dated October 16, 2017 and November 6, 2017. Brad Hite seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve a quote in the amount of $2,980 from Bassett Electric Motors for repair work on the Preserves of Carroll Creek lift station pump. Chris Miller seconded. Motion passed, 3-0.

Chris Miller made a motion to approve pay-application No. 18 to Fetters Construction in the amount of $584,476 for phase 2A of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve Huntertown Resolution 17-005, a Resolution for hiring an interim Huntertown Wastewater Certified Operator. Chris Miller seconded. Motion passed, 3-0.

Chris Miller made a motion to approve an agreement between the Town of Huntertown and Bruce Schlosser to have Schlosser serve as the interim Indiana certified wastewater operator for the Huntertown 1.5 MGD WWTP NPDES Permit No. IN0064289 and for the Huntertown WTP Backwash NPDES Permit No. In0064076. Brad Hite seconded. Motion passed, 3-0.

Jim Fortman made a motion to schedule a special meeting of the Huntertown Utility Service Board on Monday, November 13, 2017 at 5 p.m. to consider/resolve personnel issues. Brad Hite seconded. Motion passed, 3-0.

Jim Fortman made a motion to place Huntertown Superintendent of Utilities Don Papai on administrative leave, without pay, until a resolution is determined at the Nov. 13, 2017 special meeting. Brad Hite seconded. Motion passed, 3-0.

New Business

NONE

Old Business

NONE

Reports

Clerk-Treasurer Ryan Schwab had the following report:

   * The Utility Office would be closed on Wednesday, Nov. 8, 2017 while Schwab, Utility Office Manager Rosemary Scheele and Utility Clerks Sheridan Aleman and Martha Sprague attended free training for Keystone Software programs.
   * The Utility Board budget was complete and asked board members to review it and offer any changes or suggestions.

In addition to items approved under Board Actions, Utility Foreman Gabe Brindle, had the following report:

   * He and town employee Randy Bailey addressed the board about the need to purchase and install remote monitoring devices for 13 wastewater lift stations in the town's service area. Bailey presented three quotes for the project, but noted that the town recently received a revised quote from SCADATA that was estimated to save the town $39,000 a year over a 10-year service period. Bailey said the town currently uses SCADATA at the water treatment plant, but has had bad service. He also said SCADATA has offered to provide additional training and service at the WWTP in the coming weeks. Bailey said if these offering proved successful, he would like the board to approve using SCADATA for lift station monitoring in January. If the efforts of SCADATA are not successful, Bailey would recommend the board approve BL Anderson (Mission) proposal in January. Jim Fortman asked town attorney Dave Hawk to look over a contract for the project. Jim Fortman also asked if the town would still get training from SCADATA without a contract. Doug Ralston, representing Engineering Resources Inc., said that was what was promised. After no further discussion, no action was taken.

In addition to items approved under Board Actions, Derek Fredrickson of Engineering Resources Inc. reported:

   * The wastewater treatment plant project is at 87 percent complete. Frederickson provided board members with a summary sheet detailing the project's progress.
   * Jim Fortman asked Frederickson if the eastbound turn lane on Hathaway Road, at the Carroll Middle School building, would be paved before the end of the year. Frederickson said no and Randy Bailey added that the paving was scheduled for the spring. Fortman said the turn lane is currently unusable.
   * Brad Hite asked Frederickson about the peat issue at the wastewater treatment plant site and Frederickson said that the contractor has been very helpful in controlling the cost.
   * Doug Ralston of ERI addressed the council on the Chloramination project at the water treatment plant. Ralston proved three handouts: 1) How we got here; 2) What steps need done in preparation for the change; 3) The future schedule of events. He also asked the board to sign a letter to the Allen County Department of Planning Services to address an 8'x12' enclosure just outside the southeast corner of the existing building that will house the process equipment. Chris Miller agreed to sign the letter. Jim Fortman asked when the project would be complete and Ralston said between March and April of 2018.

In addition to items approved under Board Actions, Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no further report.

Public Comment

Brandon Seifert, a resident at 15470 Towne Gardens Court, asked that since an Action Plan from IDEM requires that all of the town's lift stations be required to have monitoring equipment, and since the town was looking to place monitoring equipment on all but one lift station, if an addendum to the action plan needed to be made to IDEM. Brad Hite suggested getting a quote to add monitoring to the lone lift station remaining.

Seifert also asked if the town had a vactor truck. Hite said the town has vactor trailer but not a truck, but that a jetter would be possible with remaining funds from the SRF loan for the wastewater treatment plant project.

Jim Fortman made a motion to adjourn. Brad Hite seconded. Motion passed, 3-0, and the meeting adjourned at 5:50 p.m.

The next meeting of the Huntertown Utility Service Board is Monday, December 4, 2017 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Chris Miller,   ,                                 Ryan Schwab,
           President                                         Clerk Treasurer