Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
December 4, 2017 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, December 4, 2017 at approximately 5:00 p.m. Attendees included board members Jim Fortman and Brad Hite; Clerk-treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were fifteen (15) members of the public and one (1) reporter. Absent was board President Chris Miller.

Brad Hite called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Jim Fortman made a motion to approve the minutes from the November 6, 2017 meeting. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve the water and sewer claims dated November 20, 2017. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve the water and sewer claims dated December 4, 2017. Brad Hite seconded. Motion passed, 2-0.

Brad Hite made a motion to approve the 2018 Utility Service Board Meeting Schedule as presented. Jim Fortman seconded. Motion passed, 2-0

Jim Fortman made a motion to approve water and sewer connections for 319 Halldale Drive, noting that the applicant is responsible for paying for the installation work. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve payment in the amount of $2,500 to LA Electric to install a transfer switch at the Preserves of Carroll Creek lift station. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Change Order No. 3 to Fetters Construction to reduce the contingency amount of Phase 2A of the wastewater treatment plant project by $150,000. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Change Order No. 1 to Geiger Excavating, Inc. to increase the contingency amount of Phase 2B of the wastewater treatment plant project by $150,000. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Allowance Authorization No. 2 to Geiger Excavating to increase allowance authorization of Phase 2B of the wastewater treatment plant project by $36,047.82. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Pay Application No. 15 to Geiger Excavating Inc. in the amount of $220,821.16 for Phase 2B of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Pay Application No. 19 to Fetters Construction in the amount of $517,112.00 for Phase 2A of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 5-0.

Jim Fortman made a motion to approve Huntertown Utility Service Board Resolution 17-007, a Resolution approving a contract for the services of a Utility Service Board Attorney. Brad Hite seconded. Motion passed, 2-0.

New Business

Clerk-Treasurer Ryan Schwab presented board members with the 2018 budget. No action was taken.

Brian Fleming, representing Lima Road Storage, asked the board to approve water and sewer connections at his location, 12710 Lima Road. Jim Fortman asked if the property already had connections on sight and if a swap was necessary. Dave Hawk confirmed a swap was all that was needed. Interim Superintendent of Utilities Gabe Brindle said that water services would be discontinued and a new tap would be needed for the hydrant and domestic water supply. Brindle also said the sewer connection would be the same tap that currently exists. Fleming asked the board to sign routing form the Allen County Plan Commission. Jim Fortman indicated he would sign the form. No other action was taken.

Brad Hite opened bids for the Town of Huntertown's Water Treatment Plant Disinfection Improvement project. Three bids were presented and read as follows:
   Ottenweller Contracting LLC presented a lump sum bid of $206,500.
   Mason Engineering presented a lump sum bid of $189,000.00
   RE Crosby Construction presented a lump sum bid of $184,000.
No further action was taken.

Jim Fortman asked about a City of Fort Wayne fire hydrant on the north side of Gump Road at the Whisper Rock subdivision being turned on, noting that the hydrant is does not meet the town's standards. Town Attorney Dave hawk noted that the hydrant is in the town's right-of-way and the town's service area. Both Hawk and Town Engineer Derek Frederickson said they would look into the issue.

Old Business

Brad Hite asked about an altitude valve installation at the south water tower. Interim Superintendent of Utilities Gabe Brindle said the valve has been installed but needs adjusted and that work would be done in the spring.

Reports

Clerk-Treasurer Ryan Schwab had no further report.

In addition to items approved under Board Actions, Interim Superintendent of Utilities Gabe Brindle had the following report:
   * He has been corresponding with a resident at Saddleview Court, who recently spoke to the Huntertown Town Council about a sewage backup at his home. Dave Hawk added that he has spoken with Terry Diller of Star Insurance Agency and that the issue would be resolved soon.
   * A digital reader on a flow meter panel for the sand filter at the water treatment plant has been damaged by the sun and needs replaced at a cost of $340. Brindle said that after the work was done, a cover would be installed to prevent future sun damage. No action was taken.
   * Brindle presented five (5) bids for a new vehicle. Jim Fortman inquired about using an extra vehicle the town is currently not using as a trade in. Brindle said the town may get a better deal selling that vehicle outright as opposed to trading it in. Dave Hawk noted that the extra vehicle may have other uses in the future and said that the Huntertown Town Council should also be involved in the decision on which vehicle to purchase. No action was taken.
   * Town employees have finished with leaf pickup for the season.

In addition to items approved under Board Actions, Derek Fredrickson of Engineering Resources Inc. reported:
   * The wastewater treatment plant project is at 92 percent complete. Frederickson provided board members with a summary sheet detailing the project's progress.
   * The cost of fixing a peat issue at the wastewater treatment plant has been reduced from $183,000 to $120,093.40 because of the reduction in directional drilling. However, $6,700 worth of pipe was not used for the project and the State Revolving Fund (SRF) Loan Program won't pay for any pipe that isn't put into the ground. Dave Hawk asked if the contractor would buy it back. Frederickson said he would inquire.
   * The wastewater treatment plant project has 60 days remaining until substantial completion and the contractors have 14 business days to wrap up work and begin testing lines. As testing begins, a date for disconnecting wastewater service with the City of Fort Wayne will be determined.
   * Jim Fortman asked Frederickson if the intersection of Hathaway Road and Bethel Road would be closed the week of Dec. 4-8. Gabe Brindle said that Hathaway Road would remain open throughout the week.

In addition to items approved under Board Actions, Dave Hawk, representing Hawk Haynie Kammeyer & Smith, had no further report.

Public Comment
None were brought forth.

Jim Fortman made a motion to adjourn. Brad Hite seconded. Motion passed, 2-0, and the meeting adjourned at 5:56 p.m.

The next meeting of the Huntertown Utility Service Board is Tuesday, January 2, 2018 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Chris Miller,   ,                                 Ryan Schwab,
           President                                         Clerk Treasurer