Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058 Email firstname.lastname@example.org
Web Site: www.huntertown.org
Town of Huntertown - Meeting Minutes
Meeting of the Huntertown Utility Service Board
A meeting of the Huntertown Utility Service Board was held on Tuesday, January 2, 2018 at approximately 5:00 p.m. Attendees included board members Jim Fortman, Brad Hite and Chris Miller; Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were five (5) members of the public and one (1) reporter.
Chris Miller called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.
Election of President - Brad Hite nominated Jim Fortman to serve as President for 2018. Jim Fortman accepted the nomination and Chris Miller seconded the nomination. After no further discussion, the nomination passed, 3-0.
Chris Miller made a motion to approve the minutes from the December 4, 2018 meeting and December 18, 2018 special meeting. Brad Hite seconded. Motion passed, 3-0.
Chris Miller made a motion to approve the water and sewer claims dated January 2, 2018. Brad Hite seconded. Motion passed, 3-0.
Brad Hite made a motion to issue the Notice of Award to Robert E. Crosby, Inc. for the Water Treatment Plant Disinfection Improvements project with a low bid of $184,000. Chris Miller seconded. Motion passed, 3-0.
Brad Hite made a motion to approve a proposal from SCADATA for lift station monitoring equipment on 12 of the town's lift stations at a cost of $48,082 and to add monitoring equipment to a 13th lift station for an amount not to exceed $4,000. Jim Fortman seconded. Motion passed, 3-0.
Chris Miller made a motion to approve the purchase of a new pressure washer from Craft Laboratories Inc. in the amount of $5,808, to be split among the general fund, water operating fund and sewer operating fund. Brad Hite seconded. Motion passed, 3-0.
Brad Hite made a motion to approve an on-call services agreement with Engineering Resources Inc. for a not to exceed amount of $50,000. Chris Miller seconded. Motion passed, 3-0.
Brad Hite made a motion to approve Pay Application No. 16 to Geiger Excavating in the amount of $79,588.39 for work complete, less retainage, for Phase 2B of the wastewater treatment plant project. Chris Miller seconded. Motion passed, 3-0.
Jim Fortman made a motion to approve Pay Application No. 20 to Fetters Construction in the amount of $416,995.00 for work complete, less retainage, for Phase 2A of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 3-0.
Jim Fortman made a motion to approve items 1-11 on a memo provided by Engineering Resources Inc. for items regarding the wastewater treatment plant project. Chris Miller seconded. Items on the list include: phone service/equipment; laboratory equipment; dumpster purchase; polymer tote purchase; alum purchase; administration building furniture; computers (3); copy/fax/scan machine; safety buoys, hoses, hose adapter and matt covers; SCADA alarm notification system; and seeding of WWTP at start-up. Derek Frederickson noted that all items excluding the phone service/equipment are State Revolving Fund (SRF) eligible expenses and that phone service would be paid from the town's sewer operating fund. A 12th item, a purchase of a Bobcat was also discussed but was not a part of the motion. After no further discussion, the motion passed, 3-0.
Outside of items listed under board actions, no new business was presented.
Jim Fortman asked for a status update on an issue related to a fire
hydrant along Gump Road. At the December 4, 2017 meeting, Fortman introduced
the topic, which involves a City of Fort Wayne fire hydrant on the north
side of Gump Road at the Whisper Rock subdivision being turned on, noting
that the hydrant does not meet the town's standards. Town Attorney Dave Hawk
noted that the hydrant is in the town's right-of-way and the town's service
area. Both Hawk and Town Engineer Derek Frederickson said they would look
into the issue at that time and Frederickson said on January 2, 2018 that he
will continue to look into the issue. No action was taken.
Clerk Treasurer Ryan Schwab reported that the incorrect date for January, 2018 meetings of the Utility Board and Town Council were incorrectly printed on the January 1 utility bills. The bills reported meeting dates of January 8 and January 22, 2018. Meeting times of January 2 and January 15, 2018 were approved by both the Utility Board and Town Council at the December 4, 2017 meeting.
In addition to items approved under Board Actions, Interim Superintendent of Utilities Gabe Brindle reported that four (4) homeowners along Hathaway Road, east of State Road 3 have expressed interest in connecting to the town's sewer utility. One of the homeowners has a failing well and needs water service as well. Discussion topics included how far into the application process the homeowners have gotten, how to extend service to the homes, the homeowners being responsible for the cost of the construction of any new lines, the size of a line needed to service the homes and the town's policy of voluntary annexation associated with the connection. After no further discussion, Brindle said he would contact the homeowners about their interest in connecting and inform them of their responsibilities associated with the connection. No action was taken.
In addition to items approved under Board Actions, Derek Frederickson of
Engineering Resources reported the following:
Town Attorney Dave Hawk had no report.
None were brought forth
Jim Fortman made a motion to adjourn. Chris Miller seconded. Motion passed, 3-0, and the meeting adjourned at 6:06 p.m.
The next meeting of the Huntertown Utility Service Board is Monday, February 5, 2018 at 5:00 p.m.