Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.org
Web Site: www.huntertown.org

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
February 5, 2018 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, February 5, 2018 at approximately 5:00 p.m. Attendees included board members Jim Fortman and Brad Hite; Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources; and Jeff Smith of Hawk Haynie Kammeyer & Smith. Also present were eighteen (18) members of the public and one (1) reporter. Absent was board member Chris Miller.

Jim Fortman called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Brad Hite made a motion to approve the minutes from the January 2, 2018 meeting. Jim Fortman seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve the water and sewer claims dated January 15, 2018 and February 5, 2018. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve a preventative maintenance contract for 2018 with Delta T. Mechanical for HVAC maintenance to the town's Byron Water Treatment Plant, Gump Road Water Treatment Plant, Cedar Canyon Road Maintenance Building and Huntertown Town Hall in the amount of $1,600. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Allowance Authorization No. 11 to Fetters Construction, Inc. for Phase 2A of the Wastewater Treatment Plant project in the amount of $9,668.19, which decreased the contingency allowance from $114,999.97 to $105,331.78. Brad Hite seconded. Motion passed, 2-0.

Brad Hite made a motion to approve Pay-Application No. 4 to Geiger Excavating for Phase 2B Effluent Force Main (Outfall) of the Wastewater Treatment Plant project in the amount of $5,130.00. Jim Fortman seconded. Derek Frederickson noted that this payment closes out this portion of the project. After no further discussion, the motion passed, 2-0.

Jim Fortman made a motion to approve Pay-Application No. 21 to Fetters Construction, Inc. for Phase 2A of the Wastewater Treatment Plant project in the amount of $86,569.32. Brad Hite seconded. Motion passed, 2-0.

Brad Hite made a motion to approve Pay Application No. 17 to Geiger Excavating for Phase 2B Effluent Force Main of the Wastewater Treatment Plant project in the amount of $83,820.10. Jim Fortman seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve the Certificate of Substantial Completion, submitted by Fetters Construction, Inc. for all work on Phase 2A of the Wastewater Treatment Plant project, except as identified in Punch list: Town of Huntertown Phase 2A Wastewater Treatment Plant, dated February 2, 2018. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion for conditional approval to allow water and sewer service for homes located at 1742m 1714 and 1728 Hathaway Road. Brad Hite seconded. Motion passed, 2-0

New Business

Outside of items listed under board actions, no new business was presented.

Old Business

No old business was presented.

Reports

Clerk Treasurer Ryan Schwab reported that $1,864.30 (water) and $444.56 (sewer) in outstanding checks from 2015 and prior were receipted back into their respective accounts.
In addition to items approved under Board Actions, Interim Superintendent of Utilities Gabe Brindle reported the following:
  - Homes along Carroll Road, near the Christ Hope Church area, have complained of a storm water backup at their properties. Derek Frederickson noted that storm water issues were under a topic of discussion for the Town Council and not the Utility Service Board.
  - Brindle presented the board with a quote from Central Indiana Hardware for Electronic Cypher Locks to be installed at the Gump Road Water Plant and on the maintenance buildings at the Utility Maintenance Barn. Brindle also got quotes from Amazon and Walmart. Board members gave Brindle permission to make the purchase but did not vote.
  - The high service pump at the water plant has been ticking. He had Gasvoda listen to it and will provide more information on the repair at a future meeting.
  - A new fiber optic line was being installed along Cedar Canyon Road to connect Parkview Regional Hospital to the Parkview office on Lima Road.
  - Town employees would be getting upgrades to water and wastewater operation certificates.

In addition to items approved under Board Actions, Derek Frederickson of Engineering Resources reported the following:
  - Provided the board with quotes for a lawnmower to be used at the Wastewater Treatment Plant. The expense would come from the allowance money remaining in the Phase 2A contract and would be eligible for SRF funding so long as the mower remains at the plant. No action was taken.
  - Provided the board with quotes for a Bobcat machine for use throughout town as well as the Wastewater Treatment Plant. Topics of conversation included the amount of hours employees would use the machine for, cost to rent the same piece of equipment, and cancellation policies of the agreements. After no further discussion, no action was taken.
  - The contractor for the Water Chloramination Project has satisfied the agreement requirements and asked for a signature on the agreement.
  - Frederickson provided the council with a project status report for the wastewater treatment plant project, noting that the project is 97 percent complete and operating within the budget. Phase 2B of the project has not met the substantial completion date and the town is enforcing liquidated damages until the project is complete.
  - Brownstone Section 1 is requesting approval, but Frederickson said some of the items for the project are incomplete. Board members asked Frederickson to meet with the developer to get issues ironed out before the board would consider any type of approval.

Jeff Smith, representing Hawk Haynie Kammeyer and Smith had no report.

Public Comment

Kregg Snyder, a resident at 2133 Main Street, asked the board if the water chloramination project would have a negative impact on the watershed and environment. Derek Frederickson said the project would have no negative impact on the environment.

Brad Hite made a motion to adjourn. Jim Fortman seconded. Motion passed, 2-0, and the meeting adjourned at 6:03 p.m.

The next meeting of the Huntertown Utility Service Board is Monday, March 5, 2018 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Jim Fortman,   ,                                 Ryan Schwab,
           President                                         Clerk Treasurer