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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Special Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
February 15, 2018 - 3:00 pm
Huntertown Town Hall

A special meeting of the Huntertown Utility Service Board was held on Thursday, February 15, 2018 at approximately 3:00 p.m. Attendees included board members Jim Fortman and Brad Hite; Clerk-Treasurer Ryan Schwab; Interim Superintendent of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources; Mike Hawk of Hawk Haynie Kammeyer & Smith; and Lonnie Norris, Kathy Hartman and David Brown representing Brownstone Development LLC and Granite Ridge Builders. Also present were zero (0) members of the public and zero (0) reporters. Absent was board member Chris Miller.

Jim Fortman called the meeting to order at 3:00 p.m. with the Pledge of Allegiance.

Board Actions

Brad Hite made a motion to approve to accept a quote from John Deere (KFG) in the amount of $38,895 to purchase a track loader (Bobcat). The agreement includes a $10,000 trade-in of the town's current machine, a not to exceed limit of 300-hours and an annual renewal agreement of $2,000. Jim Fortman seconded. The motion is subject to similar approval from the Huntertown Town Council. After no further discussion, the motion passed, 2-0.


Derek Frederickson provided board members with a document listing considerations for approval for the secondary play of the Brownstone subdivision. Since a waiver of the Town's Standards and Procedures Manual would be required, the board was asked to consider the following: a) allow single phase service since three phase is not available; b) allow a single phase transfer switch; c) allow the generator to operate off single phase, but require that it be wired for three-phase in case three-phase power becomes available in the future; and d) allow the VFD's for the pumps to convert the single phase service to three-phase service for the pumps. Before the board would allow approval of the secondary plat, the following conditions needed to be met: a) require permanent power to be installed to the lift station that the lift station is fully functional; b) allow the generator to be installed at a later date due to the long lead time for the equipment (consider a 16-week time limit for completion); c) require the applicant to produce a performance bond for a minimum of 100 percent of the Engineer's estimated cost to complete the remainder of the project; d) applicant must show evidence that the generator has been ordered; and e) applicant must meet all requirements of the Town's standards within the 16-wwek period, including as-built drawings and final walkthrough. It was recommended that an agreement be prepared by the Town Attorney and signed by the applicant before the town issues approval for the secondary plat. Mike Hawk indicated he would have the agreement and needed resolution drafted for Utility Board approval at its meeting on March 5, 2018. After no further discussion, no action was taken.

Jim Fortman stated that original plans for the Copper Creek development - notably land use issues - differ from the latest draft of plans, which caused him some concern. Derek Frederickson noted that any land use issues fall under the discretion of the Huntertown Town Council and all the Utility Service Board could approve was the use of water and sewer for the development. Other topics of discussion included the type of land use at the property, the possibility of utilizing capital surcharges for the developer, any financial impact on current residents, and supplying the developer with a list of the board's concerns. After no further discussion, no action was taken.

Jim Fortman asked for a progress report on Phase 2B of the Wastewater Treatment Plant project (effluent force main). Frederickson said the contractor has already accumulated 14 days of liquidated damages and did not attend a recent progress report meeting. Other topics of discussion included finding another contractor to complete the project or requiring a plan of action from the current contractor, which portions of the project are holding up completion, and notifying Fort Wayne City Utilities if the project is not complete when the town's agreement with City Utilities expires. After no further discussion, no action was taken.

Brad Hite made a motion to adjourn. Jim Fortman seconded. Motion passed with a voice vote and the meeting adjourned at 4:01 p.m.

The next meeting of the Huntertown Utility Service Board is Monday, March 5, 2018 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Jim Fortman   ,                                Ryan Schwab,
           President                                         Clerk Treasurer