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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
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Town of Huntertown - Meeting Minutes

Special Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
April 12, 2018 - 6:30 pm
Huntertown Town Hall

A special meeting of the Huntertown Utility Service Board was held on Thursday, April 12, 2018 at approximately 6:30 p.m. Attendees included board members Jim Fortman, and Brad Hite; Interim Superintendent of Utilities Gabe Brindle; Derek Frederickson of Engineering Resources; Dave Hawk of Hawk Haynie Kammeyer & Smith; and four representatives of Geiger Excavating. There were no members of the public present, and no reporters present. Absent was Clerk-Treasurer Ryan Schwab, and board member Chris Miller.

Jim Fortman called the meeting to order at 6:30 p.m. with the Pledge of Allegiance.

Board Actions

Jim Fortman made a motion to approve Huntertown Resolution 18-003, an Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for fiscal year 2018. Brad Hite seconded. Topics of conversation included the new changes; the possibility of reallocating what accounts the salaries are being paid out of at a later date; adding utility board pay; job posting for new employee. After no further discussion, the motion passed, 2-0.


Derek Frederickson opened discussion on the status of a pay-application for Contract 2B of the wastewater treatment plant project from Geiger Excavating. Frederickson detailed the timeline of the project and the subsequent establishment of liquidated damages associated with the project. Topics of conversation included the substantial completion date for the project and meeting those deadlines; cost to test the lines and the availability of water for the testing; postponing testing until after substantial completion for another contractor but not doing the same for Geiger Excavating; the timing of Huntertown’s notice to the City of Fort Wayne to disconnect and its impact on the project; the number of workable days the contractor did not work; and whether the liquidated damages were premised on actual damages. The representatives from Geiger Excavating verbally agreed to allow the current pay application to remain as is and the two sides would meet through counsel to see if settlement can be agreed before the next utility service board meeting on May 7, 2018.

Jim Fortman made a motion to adjourn. Brad Hite seconded. Motion passed, 2-0.

The next meeting of the Huntertown Utility Service Board is Monday, May 7, 2018 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Jim Fortman   ,                                Ryan Schwab,
           President                                         Clerk Treasurer