Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
June 4, 2018 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, June 4, 2018 at approximately 5:00 p.m. Attendees included board members Jim Fortman and Brad Hite; Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were twelve (12) members of the public and one (1) reporter. Absent was board member Chris Miller.

Jim Fortman called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Brad Hite made a motion to approve the minutes from the May 7, 2018 meeting. Jim Fortman seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve the water and sewer claims dated May 21, 2018 and June 4, 2018. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Utility Service Board Resolution 18-005, Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for Fiscal Year 2018. Brad Hite seconded. Dave Hawk explained the changes from the previous ordinance. After no further discussion, the motion passed, 2-0.

Brad Hite made a motion to approve Change Order No. 2 to Robert E. Crosby Inc. for the Water Treatment Plant Disinfection Improvements 2017 project (water chloramination). Jim Fortman seconded. Derek Frederickson said the change order eliminates the $10,000 allowance that was included for the project. After no further discussion, the motion passed, 2-0.

Brad Hite made a motion to approve Pay Application No. 4 to Robert E. Crosby, Inc. in the amount of $22,797.50 for work completed on the Water Treatment Plant Disinfection Improvements 2017 project (water chloramination). Jim Fortman seconded. Derek Frederickson said that this payment does not include retainage for the project, which would be approved at the next USB meeting. After no further discussion, the motion passed, 2-0.

Jim Fortman made a motion to approve payment in the amount of $7,386.00 to Geiger Excavating for unused pipe in association with Phase 2B of the Wastewater Treatment Plant (effluent force main) project. Brad Hite seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Pay-Application No. 21 to Geiger Excavating for Phase 2B of the Wastewater Treatment Plant (effluent force main) project in the amount of $61,283.72. Brad Hite seconded. Motion passed, 2-0.

Brad Hite made a motion to approve Pay-Application No. 5 to Geiger Excavating for Phase 2B, Contract B (outfall) of the Wastewater Treatment Plant project in the amount of $450.00. Jim Fortman seconded. Motion passed, 2-0.

Jim Fortman made a motion to approve Change Order No. 2 to Geiger Excavating, Inc. for Phase 2B of the Wastewater Treatment Plant project. Brad Hite seconded. Derek Frederickson said that the change order decreases the amount of the contract by $55,571.01 because of a decrease in the contract's work allowance. After no further discussion, the motion passed, 2-0.

New Business

Outside of items listed under Board Action, no other new business was brought forth

Old Business

Jim Fortman signed an application from Soarin' Hawk Raptor Rehabilitation to provide conditional approval for water and sewer connections. Derek Frederickson said the property, when purchased, would connect its water at the Brownstone area and connect its sewer to an existing line along Lima Road. No official vote on approving the new connection was taken.

Reports

Clerk Treasurer Ryan Schwab reported the following:

   - The town's audit report has been made public. Schwab provided board members with a list of audit findings and asked if board members needed more information. No further inquiry was required.

Town Manager Beth Shellman provided the board members with a Handout. Discussion topics from her handout include:

   - Engineering Resources is submitting for an award with the Concrete Reinforcing Steel Institute for the design of the Wastewater Treatment Plant. She provided a letter of support from the Town that she asked board members to sign.
   - The town recently purchased a lawn mower for the Wastewater Treatment Plant and Water Treatment Plant and it has arrived.
   - The town recently purchased a new truck which has arrived and has lights added. The town is working on getting the town's logo added to the vehicle.

In addition to items approved under Board Actions, Derek Frederickson of Engineering Resources reported the following:

   - Frederickson provided the board with a Certificate of Substantial Completion form for the Water Treatment Plant Disinfection Improvements 2017 project and asked for a signature. Jim Fortman signed the document, however no vote was taken.
   - Frederickson provided the board with a project status report for the wastewater treatment plant project, noting that the project is 99 percent complete and operating within IDEM limits.
   - Provided an update on the Brownstone project as it relates to the generator for the lift station at the project site. He said that an inspection was still needed and he has not been contacted to do the inspection. He also noted that no meters have been installed at the project site.

In addition to items listed under board actions, Dave Hawk, representing Hawk Haynie Kammeyer and Smith had no further report.

Jim Fortman asked for an update on a City of Fort Wayne fire hydrant located along Gump Road operating in the Town's limit. Beth Shellman said the town shut the hydrant off on June 1.

Public Comment

None were brought forth.

Jim Fortman notified the public that the town will be speaking with companies about purchasing new water meters.

After no further public comment, Brad Hite made a motion to adjourn. Jim Fortman seconded. Motion passed with a voice vote and the meeting adjourned at 5:41 p.m.

The next meeting of the Huntertown Utility Service Board is Monday, July 2, 2018 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Jim Fortman   ,                                Ryan Schwab,
           President                                         Clerk Treasurer