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Town of Huntertown
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email
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Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
July 2, 2018 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, June 2, 2018 at approximately 5:00 p.m. Attendees included board members Jim Fortman and Brad Hite; Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were eleven (11) members of the public and one (1) reporter. Absent was board member Chris Miller.

Jim Fortman called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Jim Fortman made a motion to approve the minutes from the June 4, 2018 meeting. Brad Hite seconded. Motion passed, 2-0.

Brad Hite made a motion to approve the water and sewer claims dated June 18, 2018 and July 2, 2018. Jim Fortman seconded. Motion passed, 2-0.

Brad Hite made a motion to approve Utility Service Board Resolution 18-006, Amendment to an Ordinance and Resolution providing for the payment of salaries of elected officials and other employees of the Town of Huntertown for Fiscal Year 2018. Jim Fortman seconded. Beth Shellman and Dave Hawk explained the changes from the previous ordinance. After no further discussion, the motion passed, 2-0.

Brad Hite made a motion to approve wastewater plant operator job descriptions as presented. Jim Fortman seconded. Motion passed, 2-0.

Brad Hite made a motion to approve Pay Application No. 4R to Robert E. Crosby, Inc. in the amount of $8,752.50 for work completed on the Water Treatment Plant Disinfection Improvements 2017 project (water chloramination). Jim Fortman seconded. Derek Frederickson said that this is the final Pay Application for the project and the final total was approximately $9,000 below the contracted award amount. After no further discussion, the motion passed, 2-0.

New Business

Outside of items listed under Board Action, no other new business was brought forth

Old Business

Jim Fortman spoke in favor of hiring a new Superintendent of Utilities. He said that a candidate has been interviewed. Both Fortman and Brad Hite wanted the Town Council to have its chance to weigh in on the topic and since the full council was not scheduled to be present at its next meeting, the utility board was going to wait to make an official decision.


Clerk Treasurer Ryan Schwab reported the following:
   - The town had a submission for a refund for miscellaneous laboratory equipment at the wastewater treatment plant approved by the Indiana Finance Authority. Approval was in the amount of $43,842.16 and an itemized list was provided.

Town Manager Beth Shellman provided the board members with a Handout. Discussion topics from her handout include:
   - Shellman and utility employee Dale Pugh joined members of the Allen County Highway Department and contractors for the Gump Road reconstruction project on July 2 to discuss punch list items as part of a pre-final walk thru. She provided a list of 12 items that needed addressed and noted that four additional items were added during the walk thru.
   - American Structurepoint has been retained by INDOT to perform environmental study work and a survey along State Road 3 and the Willow Creek area north of town.

In addition to items approved under Board Actions, Derek Frederickson of Engineering Resources reported the following:
-    The application for the first section of Copper Creek is under review. Comments would be submitted back to the developer. Discussion is underway with the developer on oversizing the water and sewer utility to handle future development and some kind of developer's agreement would be undertaken to accommodate this. Jim Fortman asked to set in on future meetings related to the project.

In addition to items listed under board actions, Dave Hawk, representing Hawk Haynie Kammeyer and Smith had the following report:
   - He has had no communication with representatives of Geiger Excavating related to liquidated damages for Phase 2B of the wastewater treatment plant project. He said that no disbursements to Geiger should be submitted until the issue is resolved.
Jim Fortman thanked town employees for hanging United States and State of Indiana flags along Lima Road in town.

Public Comment

Aaron Dettmer, a resident at 15924 Malcolm Road, inquired about the status of the wastewater treatment plant. He was informed that it is running and is meeting IDEM compliance standards. He asked if Copper Creek's submittals were public record. He was informed they are and he can get copies either from Town Manager Beth Shellman or he can locate them online. He also inquired about permitting requirements and asked if he could attend any meetings between the town and developer for Copper Creek. He was informed that it is not customary to have members of the public attend these meetings. Derek Frederickson said that the developer would likely be submitting water/sewer connection approval as well as a capacity allocation letter at the next Utility Board meeting. Brad Hite asked if there was anything specific he could help Mr. Dettmer with and Mr. Dettmer said he was trying to stop Copper Creek.

After no further public comment, Brad Hite made a motion to adjourn. Jim Fortman seconded. Motion passed with a voice vote and the meeting adjourned at 5:32 p.m.

The next meeting of the Huntertown Utility Service Board is Monday, August 6, 2018 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Jim Fortman   ,                                Ryan Schwab,
           President                                         Clerk Treasurer