Huntertown Seal
Town of Huntertown
 
15617 Lima Road, Huntertown, Indiana 46748
(260) 637-5058   Email info@huntertown.in.gov
Web Site: www.huntertown.in.gov

Town of Huntertown - Meeting Minutes

Meeting of the Huntertown Utility Service Board
of Huntertown, Indiana
August 6, 2018 - 5:00 pm
Huntertown Town Hall

A meeting of the Huntertown Utility Service Board was held on Monday, August 6, 2018 at approximately 5:00 p.m. Attendees included board members Jim Fortman, Brad Hite and Chris Miller; Clerk-Treasurer Ryan Schwab; Town Manager Beth Shellman; Derek Frederickson of Engineering Resources; and Dave Hawk of Hawk Haynie Kammeyer & Smith. Also present were twelve (12) members of the public and one (1) reporter.
Jim Fortman called the meeting to order at 5:00 p.m. with the Pledge of Allegiance.

Board Actions

Chris Miller made a motion to approve the minutes from the July 2, 2018 regular meeting and the July 30, 2018 administrative meeting. Brad Hite seconded. Motion passed, 3-0.

Chris Miller made a motion to approve the water and sewer claims dated July 16, 2018 and August 6, 2018. Jim Fortman seconded. Brad Hite questioned Clerk-Treasurer Ryan Schwab about the purchase of a locate tool. Schwab informed Hite that it was a piece of equipment to help utility employees locate water lines. Jim Fortman asked about a section of claims that were highlighted. Schwab said that those were claims added to the docket that day after the original claims docket was produced on Friday, August 3. After no further discussion, the motion passed, 3-0.

Jim Fortman made a motion to approve a 3-percent raise for employees for the 2019 calendar year. Chris Miller seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve the rental of a water softener unit from Atomic Water in the amount of $35 a month plus a $200 installation fee for two years. The agreement also includes preventative maintenance and the ability to purchase or continue to rent the unit after the initial two-year period expires. Brad Hite seconded. Motion passed, 3-0.

Brad Hite made a motion to approve the purchase of an implement trailer to haul the town's track loader. The cost is $7,599 to be shared equally between the water and sewer utilities and the general fund. Chris Miller seconded. Motion passed, 3-0.

Jim Fortman made a motion to approve the purchase of a 14 HP Gorman Rupp Pump for the Lakes of Carroll Creek lift station in the amount of $7,854. Chris Miller seconded. Motion passed, 3-0.

Brad Hite made a motion to purchase new water meter software from Master Meter in the amount of $9,386. Chris Miller seconded. Motion passed, 3-0.

Brad Hite made a motion for conditional approval to allow the property owner at 126 W. Gump Road to connect to the town's water and sewer utility. Chris Miller seconded. Conditions include the property owner to submit the proper paperwork to Town Manager Beth Shellman as well as a technical review. After no further discussion, the motion passed, 3-0.

Brad Hite made a motion for conditional approval to provide water and sewer services for Copper Creek Section 1. Chris Miller seconded. Topics of conversation included the cost to oversize a lift station for the project being too high, forcing the town to stick with its master plan; and the timing for the start of the project. After no further discussion, the motion passed, 3-0.

Jim Fortman made a motion to accept a Certificate of Substantial Completion from Geiger Excavating Inc. for Phase 2B Effluent Force Main and Phase 2B Effluent Force Main (outfall) of the wastewater treatment plant project. Brad Hite seconded. Motion passed, 3-0.

New Business

Jim Fortman introduced discussion stating that after an administrative meeting on July 30, 2018, town leaders (Utility Board and Town Council) had come to a consensus to move forward with hiring a Superintendent of Utilities. A job description was created town Engineer Derek Frederickson and Town Manager Beth Shellman and distributed to town leaders. Fortman asked for some wording on item 1 listed on page two to be changed to indicate that a candidate must have a Class 3 Wastewater License at present. Fortman said the job would be posted internally for five-days and would be open publically for two weeks. After no further discussion, no action was taken.

Old Business

No old business was presented

Reports

Clerk Treasurer Ryan Schwab reported the following:

   - Schwab and Shellman will be meeting with water and sewer plant operators to begin work on the 2019 budget. Schwab said he would provide board members with budget information when it was complete.

Town Manager Beth Shellman provided the board members with a handout but did not discuss any topics in detail.

In addition to items approved under Board Actions, Derek Frederickson of Engineering Resources reported the following:

   - A plan to convert a tank at the flow equalization basin for sludge holding at the wastewater treatment plant could be covered by the town's State Revolving Fund (SRF) loan. Frederickson said that while this is a long-term operation solution, it is not required to operate the facility today. The cost is an estimated $142,000 and the town has approximately $234,000 available. Board members agreed to discuss the topic at its next meeting.
   - An on-call agreement with the town for startup work at the plant is also eligible under the SRF loan. Board members agreed to talk about it at its next meeting.

In addition to items listed under board actions, Dave Hawk, representing Hawk Haynie Kammeyer and Smith had the following report:

   - He asked for a utility board member to serve as a representative to meet with officials from the Allen County Fairgrounds to discuss connecting to the town's utilities. Brad Hite agreed to serve in that role.

Public Comment

None were brought forth.

Board member Chris Miller informed the public that this was his last meeting as a board member.

After no further public comment, Brad Hite made a motion to adjourn. Chris Miller seconded. Motion passed with a voice vote and the meeting adjourned at 6:04 p.m.

The next meeting of the Huntertown Utility Service Board is Tuesday, September 4, 2018 at 5:00 p.m.

Attest: ___________________________ _______________________________
           Jim Fortman   ,                                Ryan Schwab,
           President                                         Clerk Treasurer